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Dg Of Defence Estate Security Equipment Procurement Tender India 2025 - GST, EMD ₹95974, 25% Quantity Option

Bid Publish Date

03-Jan-2026, 7:02 pm

Bid End Date

13-Jan-2026, 8:00 pm

EMD

₹95,974

Progress

Issue03-Jan-2026, 7:02 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3137

Category

10410886

Bid Type

Two Packet Bid

Key Highlights

  • • OEM specification: Imported products require a registered Indian office for after-sales service
  • • Advance sample approval within 5 days post-award; modifications communicated within 5 days
  • • Quantity flexibility up to 25% during contract and currency of contract
  • • Delivery period adjustments governed by option clause with a minimum 30 days
  • • EMD amount explicitly stated: ₹95,974
  • • GST responsibility lies with bidder; reimbursement as per actuals or lower applicable rate
  • • No explicit product descriptions in BOQ; relies on Defence Estate standard procurement practices
  • • Termination risk for major deviations from approved samples

Categories 3

BRUSHES PADLOCKS HARDWARE AND FASTENERS

Tender Overview

Dg Of Defence Estate invites bids for a security equipment procurement under Department of Defence governance in India. The tender carries an EMD of ₹95,974 and includes an option to adjust quantity by up to 25% during contract execution. Bidders must ensure financial stability, dual compliance for GST, and a valid OEM/authorized seller presence in India for after-sales service. The contract contemplates advance sample approval (within 5 days of award) and bulk supply only after conformity to the approved sample. A notable scope feature is the ability to extend delivery when quantity increases, with calculation based on the ratio of additional to original quantities, minimum 30 days. The tender emphasizes supplier readiness for potential quantity fluctuations and strict adherence to contract terms. Unique terms require bidders to be prepared for sample-based verification and post-approval production alignment.

Technical Specifications & Requirements

  • Not specified in the base data; bidders should plan to map itemized needs through BOQ and standard Defence Estate practices.
  • EMD: ₹95,974 as security deposit.
  • Delivery window mechanics: delivery period may be adjusted if option clause exercised; calculation formula provided; minimum 30 days.
  • OEM/Imported goods: if imported, registered Indian office for after-sales service required; supplier must provide certificate.
  • Advance sample process: bidder must submit 1 sample within 5 days of award; buyer may approve or request modifications within 5 days.

Terms, Conditions & Eligibility

  • Quantity option: Purchaser may increase/decrease quantity by up to 25%; extended delivery time calculated as (additional quantity / original quantity) × original delivery period; minimum 30 days.
  • Financial standing: bidder must not be in liquidation or bankruptcy; provide an undertaking.
  • GST guidance: bidder responsible for applicable GST; reimbursement as per actuals or lower rate.
  • Sample and bulk supply: advance sample approval before bulk manufacturing; non-conforming samples may lead to termination; samples supplied free of cost unless otherwise specified.

Key Specifications

  • EMD amount: ₹95,974

  • Delivery extension method: (additional quantity / original quantity) × original delivery period, minimum 30 days

  • Advance sample approval: 1 sample within 5 days of award

  • GST responsibility: bidder pays applicable GST; reimbursement as actuals or lower rate

Terms & Conditions

  • Option Clause enables +/- 25% quantity variation

  • Advance sample approval required before bulk manufacture

  • Registered Indian after-sales service for imported goods

Important Clauses

Payment Terms

GST payable by bidder; reimbursement based on actuals or lower rate; payment terms unspecified

Delivery Schedule

Delivery period can extend with option clause; minimum 30 days; calculated extension formula

Penalties/Liquidated Damages

Not explicitly detailed; deviations from approved samples may trigger contract termination

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Proven experience in defence equipment supply

  • GST compliant bidder with financial stability documentation

Past Similar Tenders (Historical Results)

5 found

Indian Army procurement: Security Equipment & Service Centre Compliance Tender 2025

Indian Army

Posted: 11 December 2025
Closed: 22 December 2025
GEM

10542983,10309768,10548258,10307938,10613164

Indian Army

LEH, JAMMU & KASHMIR

Posted: 10 October 2025
Closed: 20 October 2025
GEM

10410367,10409845,10410462,10613164,10416285

Dg Of Defence Estate

Posted: 2 October 2025
Closed: 13 October 2025
GEM

Mtrl No 10553563,Mtrl No 10597001,Mtrl No 10410886,Mtrl No 10535987,Mtrl No 10309511

Indian Army

Posted: 25 September 2025
Closed: 6 October 2025
GEM

10613164

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 15 September 2025
Closed: 25 September 2025
GEM

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10309014 8530-000012 BRUSHES NAILS MK-II 5 nos admoffr255 30
2 10558415 5340-00967 PAD LOCK IG 4 LEVER 40MM 315 nos admoffr255 30
3 10410886 5340-000969 PADLOCKS IG 4 LEVERS 75MM 189 nos admoffr255 30
4 10535501 8305-000212 CLOTH CANV COTT OG 680GM 91 CM WIDE 6 nos admoffr255 30
5 10596938 5110-000023 FILES HAND SECOND CUT 250MM 5 nos admoffr255 30
6 10596992 5110-000982 SAWS FRAME HHS ADJUSTABLE TYPE A 250-300 3 nos admoffr255 30
7 10415937 5120-002953HAMMER ENGINEERING BALL PEIN 500G 11 kgs admoffr255 30
8 10536886 3750-000010TASLA BASKET FOR EARTH 3 nos admoffr255 30
9 10613164 KND/NIV/CL2/ECC&ESUN SCREEN LOTION ECC&E 2,600 nos admoffr255 30

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates for similar defence equipment supply

4

Financial statements or solvency proof

5

EMD submission document (₹95,974)

6

OEM authorization/authorized seller certificate (for imported products)

7

Advance sample submission documentation

8

Technical bid documents as per T&C

Frequently Asked Questions

How to bid in defence estate security equipment tender in India 2025

Bid specifics include submitting GST, PAN, and financials, plus an EMD of ₹95,974. Ensure OEM authorization, and provide an advance sample within 5 days of award. Comply with a 25% quantity option and GST guidance; delivery calculations follow the formula with a minimum 30 days extension.

What documents are required for defence estate tender participation in India

Required documents include GST registration, PAN card, experience certificates for defence supply, financial statements, EMD submission, OEM authorization for imported items, and advance sample submission proof. Technical bid documents must align with buyer terms and include after-sales support evidence.

What are the sample approval terms for the defence tender in India

The successful bidder must submit 1 advance sample within 5 days of award. Buyer will approve or request modifications within 5 days. If delays occur on the buyer side, the delivery period may be refixed without liquidated damages for the delay in approval.

How is quantity variation handled in defence estate procurement 2025

Quantity can be increased or decreased up to 25% at contract placement and during the currency of the contract. Extended delivery time uses (additional quantity/original quantity) × original period, with a minimum of 30 days; extension may be capped by contract terms.

What standards or certifications are required for imported security goods

Imported products must have an OEM or authorized seller with a registered office in India to provide after-sales service. Submit the certificate proving local presence; ensure compliance with Defence Estate procurement norms and any relevant IS or ISO standards stated in the contract.

When is payment made for defence estate security equipment bids in India

Payment terms specify GST handling by bidder with reimbursement based on actuals or applicable lower rate. Exact milestone payments are not detailed; ensure GST compliance and provide invoices after delivery as per contract terms.

What happens if the supplied samples do not meet contract specifications

If samples show major deviations, buyer may request fresh samples or terminate the contract after notifying deviations. If delays occur in approvals, the delivery period may be adjusted without LD. Ensure strict conformity to approved samples to avoid penalties.

What is the EMD amount for this defence estate procurement

The EMD required is ₹95,974; submit the amount as specified in bid documents. Ensure the EMD is valid through the bid acceptance phase and align with the tender’s option clause regarding quantity changes.

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