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Southern Railway Transformer Oil BDV Test Set Tender Kollam Kerala 30 Months Warranty 2025

Bid Publish Date

07-Nov-2025, 4:11 pm

Bid End Date

18-Nov-2025, 9:00 am

Value

₹2,86,740

Location

KOLLAM , KERALA

Progress

Issue07-Nov-2025, 4:11 pm
Award24-Dec-2025, 2:48 am
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/Equipment requirement: Transformer Oil BDV Test Set
  • • Warranty: 30 months
  • • Delivery terms: Free delivery to Sr. Section Engineer/MEMU SHED/QLN, Kollam
  • • Documentation: Test Reports and Calibration Certificates mandatory
  • • GST compliance: Upload GST invoice and GST portal payment screenshot during invoicing
  • • Scope: Supply of goods only
  • • Compliance: Must follow specification attached; submit required certificates

Categories 5

TRANSFORMER OIL ELECTRICAL SUBSTATION STATIC CONVERTERS OIL BDV SUB STATION

Tender Overview

The opportunity is issued by the Southern Railway, Indian Railways for the procurement of a Transformer Oil BDV Test Set (Q2) located in Kollam, Kerala. Estimated value is ₹286,740 with the scope limited to supply of goods to the consignee address in Kollam. The vendor must ensure free delivery to the consignee at the Sr. Section Engineer/MEMU SHED/QLN, Southern Railway, Kollam 691001 and provide accompanying calibration/test reports. A notable differentiator is the mandatory 30-month warranty and mandatory documentation accompanying the product. Unique aspects include GST-compliant invoicing and uploading GST portal screenshots during invoicing.

Technical Specifications & Requirements

  • Product: Transformer Oil BDV Test Set
  • Category: Q2 (as per tender listing)
  • Scope: Supply of Goods only; delivery to the consignee free of charge at Kollam address
  • Warranty: 30 months from delivery
  • Documentation: Include Test Reports, Calibration Certificates, and other related documents with the product
  • Compliance: Items must be as per attached specifications; GST invoice required with GST portal payment confirmation screenshot
  • Delivery address: Sr. Section Engineer/MEMU SHED/QLN, Southern Railway, Kollam 691001, Kerala
  • Vendor responsibilities: Ensure full conformity to tender terms and provide all mandatory certificates
  • Estimated value provides scope for budgeting and bid competitiveness

Terms & Eligibility

  • Delivery: Free of cost to the consignee address in Kollam, Kerala
  • Warranty: 30 months warranty on supplied material
  • Documentation: Mandatory inclusion of Test Reports, Calibration Certificates and related documents
  • Invoicing: Upload scanned GST invoice and a GST portal payment confirmation screenshot on GeM
  • Scope: Bid price must cover all components; only supply of goods
  • Compliance: Attach all certificates/documents requested in ATC/Corrigendum; material to meet attached specifications
  • Canonical notes: Ensure adherence to all buyer-added terms for successful acceptance

Key Specifications

  • Product/service: Transformer Oil BDV Test Set

  • Estimated value: ₹286,740

  • Delivery location: Sr. Section Engineer/MEMU SHED/QLN, Southern Railway, Kollam 691001, Kerala

  • Warranty: 30 months

  • Documentation: Test Reports, Calibration Certificates to be enclosed

  • Invoicing: GST-compliant invoice with GST portal payment screenshot

  • Scope: Supply of Goods only; no installation described

Terms & Conditions

  • Delivery free of cost to consignee at Kollam address

  • 30 months warranty on supplied Transformer Oil BDV Test Set

  • GST invoice and GST portal payment screenshot mandatory for invoicing

Important Clauses

Delivery Terms

Free delivery to Sr. Section Engineer/MEMU SHED/QLN, Southern Railway, Kollam 691001, Kerala; delivery and installation if covered in scope to be performed at consignee address

Warranty

Material to have a 30-month warranty from delivery date

Documentation

Include Test Reports, Calibration Certificates and other documents with the product; upload required documents in bid submission

Bidder Eligibility

  • Experience in supplying electrical testing equipment or transformer-related instruments

  • GST registration and GST invoice submission capability

  • Capability to deliver to Kollam, Kerala with free-on-board or equivalent terms

Documents 3

GeM-Bidding-8560498.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 26 February 2025
Closed: 12 March 2025
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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates (if any) for similar equipment

4

Financial statements (as applicable)

5

EMD documents (if applicable)

6

Technical bid documents

7

OEM authorization or dealership certificates (if applicable)

8

Test Reports and Calibration Certificates

9

GST invoice copy and GST portal payment screenshot

Financial Results

Rank Seller Price Item
L1POWER ELECTRONICAL(MSE)( MSE Social Category:General )    Under PMA₹2,80,000Item Categories : Transformer Oil BDV Test Set
L2VEER ELECTRONICS PRIVATE LIMITED( MSE Social Category:General )    Under PMA₹2,84,380Item Categories : Transformer Oil BDV Test Set

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Transformer Oil BDV Test Set tender in Kollam 2025 with Southern Railway?

Bidders must submit GST-registered invoices, Test Reports, and Calibration Certificates, along with any OEM authorizations. Ensure the bid includes free delivery to Kollam and complies with the 30-month warranty. Include all required certificates and upload GST payment screenshots during invoicing on the GeM platform.

What documents are required for transformer test equipment tender in Kerala?

Required documents include GST registration, PAN, financial statements, prior experience certificates, OEM authorization if applicable, Test Reports, Calibration Certificates, and the scanned GST invoice plus GST payment confirmation screenshot. Ensure all are uploaded per ATC terms.

What is the warranty period for the transformer BDV test set tender?

The tender specifies a 30-month warranty on the supplied Transformer Oil BDV Test Set, starting from the delivery date. Vendors should be prepared to provide warranty support and calibration verification during this period.

What is the delivery location and free delivery terms for bidders?

Delivery must be free of charge to the Sr. Section Engineer/MEMU SHED/QLN, Southern Railway, Kollam 691001, Kerala. Any installation is not explicitly stated; if scope includes installation, it would be covered under the same delivery terms.

What are the invoicing requirements for GST on GeM tender submissions?

Submit a scanned copy of the GST invoice and a screenshot proving GST portal payment. This ensures compliance with bid terms and enables processing of payment after delivery and acceptance by the consignee.

Which documents should accompany the product for this railway bid in Kerala?

Include Test Reports, Calibration Certificates, and other relevant documents; attach OEM authorization if applicable; ensure the material meets attached specifications and that all certificates are uploaded with the bid.