Indian Army Steam Coal Tender Meerut UP 2026 Q3 – Delivery Terms, Demurrage & Option Clause
Bid Publish Date
14-Aug-2026, 7:04 pm
Bid End Date
21-Aug-2026, 7:00 pm
Location
Progress
RATender Overview
Organization: Indian Army, Department of Military Affairs, procuring Steam Coal (Q3) for delivery to MEERUT, UTTAR PRADESH 245206. The tender contemplates flexible quantities with an up to 50% increase/decrease allowed at contract award and during currency at contracted rates. Delivery terms reference calculation based on original and extended periods, with minimum guidance. A key risk control clause is demurrage; firms must lift rejected items within 48 hours to avoid charges. The contract emphasizes risk of non-performance through extensive termination conditions and joint liability for contractors and assignees. Notably, there are no BOQ items published, indicating non-standardised quantity data at this stage.
Context: Government procurement by the Indian Army for a strategic fuel commodity; emphasis on adherence to delivery timelines, performance against defined terms, and supplier integrity. The option clause enables scalable orders, potentially expanding total value and duration if needed.
Differentiator: Stringent termination triggers for non-compliance, and demurrage penalties sharpen supplier accountability. The lack of BOQ items suggests a flexible, framework-like purchase with stringent compliance requirements.
Technical Specifications & Requirements
- Product category: Steam Coal (Q3) with no detailed sub-specifications published in the BOQ. The tender enforces standard contractual disciplines rather than itemised technical specs.
- Delivery mechanics: Option clause permits up to 50% quantity variation at contract stage and during currency; delivery duration adjustments are calculated by a specified ratio and have a minimum of 30 days. Compliance to delivery deadlines is mandatory.
- Compliance & certificates: Bidders must upload all certificates/documents sought in the Bid Document, ATC, and Corrigendum; missing certificates may lead to rejection. Demurrage clause applies if rejected items are not lifted within 48 hours.
Terms, Conditions & Eligibility
- EMD/Performance: No explicit EMD amount published in the data; bidders must comply with standard procurement certificates and terms.
- Termination grounds: Buyer may terminate for material breach, delivery failure, insolvency, or misrepresentation.
- Liability: Subcontracting requires prior consent; ultimate liability remains with the seller.
- Delivery window: Delivery period linked to the last date of the original delivery order and extended periods if the option is exercised; acceptance relies on timely performance.
Key Specifications
-
Product/service: Steam Coal (Q3) supplied to Indian Army, Meerut, Uttar Pradesh
-
Quantity: Flexible up to 50% increase/decrease relative to bid quantity
-
Delivery: Calculated extended delivery time as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
-
Demurrage: 0.5% of total contract value per day if rejected items not lifted within 48 hours
-
Certificates: Upload all required bid documents, ATC and Corrigendum certificates
Terms & Conditions
-
Option Clause allows ±50% quantity adjustment during/after contract
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Delivery period adapts to quantity changes with minimum 30 days
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Demurrage charges apply at 0.5% daily if rejection not cleared in 48 hours
Important Clauses
Payment Terms
Not explicitly specified in data; standard government procurement payment terms to be referenced in contract.
Delivery Schedule
Delivery periods commence from the last date of original delivery order; extended periods apply if option clause exercised.
Penalties/Liquidated Damages
Demurrage at 0.5% per day if rejected items remain uncleared after 48 hours; termination rights for non-performance.
Bidder Eligibility
-
Experience in supplying coal or similar bulk commodities to government entities
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Valid GST registration and PAN
-
Financial stability evidenced by financial statements
-
Ability to meet delivery obligations within specified periods
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | HIND ENTERPRISES Under PMA Winner | ₹2,34,950 | Item Categories : Steam Coal |
| L2 | SHARMA TRADING COMPANY Under PMA | ₹2,38,760 | Item Categories : Steam Coal |
| L3 | M/s ROYAL ENTERPRISES Under PMA | ₹2,76,860 | Item Categories : Steam Coal |
🎉 L1 Winner
HIND ENTERPRISES Under PMA
Final Price: ₹2,34,950
Reverse Auction Schedule
Start
28-Aug-2026, 12:00 pm
End
29-Aug-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
12700
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Steam Coal (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Meerut
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Meerut | Meerut | - | - | 12700 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9760473.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar coal supply
Financial statements (audited if available)
EMD documentation (as per tender terms)
Technical bid/documented compliance
OEM authorisation (if applicable)
Any certificates referenced in ATC/Corrigendum
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Packaging | Packaging Size | 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in Indian Army steam coal tender in Meerut?
Bidders must submit GST, PAN, experience certificates, financials, EMD documentation, and technical compliance as outlined in the Bid Document and ATC. Ensure OEM authorisations if required and upload all mandatory certificates. The tender permits up to 50% quantity variation, with delivery terms derived from the original order.
What documents are required for the steam coal bid in Meerut?
Required documents include GST registration, PAN card, audited financial statements, experience certificates for bulk coal supply, EMD submission, technical bid documents, OEM authorization, and any certificates specified in ATC/Corrigendum. Missing documents can lead to bid rejection.
What are the delivery terms for Indian Army steam coal tender 2026?
Delivery terms are tied to the last date of the original delivery order; if the quantity increases, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the demurrage clause for the Meerut coal tender?
Demurrage is charged at 0.5% of the total contract value per day if rejected items are not lifted within 48 hours. This penalty incentivizes timely clearance and restacking or replacement as required.
What is the eligibility criteria for coal suppliers for this Army bid?
Suppliers should have prior bulk coal supply experience to government entities, maintain GST and PAN, show financial stability, and demonstrate capability to meet delivery timelines. Compliance with all certificates and bid terms is mandatory.
How can quantity variation affect the contract value in this tender?
The purchaser may increase or decrease quantity up to 50% of bid quantity at contract and during currency. This flexibility impacts total contract value, subject to contracted rates and delivery terms.
What certificates must be uploaded to avoid bid rejection in Meerut coal tender?
Upload all certificates requested in the Bid Document, ATC, and Corrigendum, including GST, PAN, experience proofs, and OEM authorisations. Incomplete submissions risk rejection and losing bidding eligibility.