BSNL DOT Darjeeling West Bengal AC & EM Services Tender 2025 for Comprehensive Maintenance & Repairs
Bid Publish Date
15-Nov-2025, 4:33 pm
Bid End Date
02-Dec-2025, 3:00 pm
EMD
₹11,616
Value
₹5,80,796
Location
Progress
RAQuantity
153
Category
Operation of Electromechanical services at TE Bldgs
Bid Type
Two Packet Bid
Categories
46
Tender Overview
Bharat Sanchar Nigam Limited Portal (BSNL), under the Department of Telecommunications, invites bids for comprehensive maintenance of wall/ceiling air conditioners (WAC and Split AC units), power feeding arrangements, replacement of faulty tubes and compound lights, rewinding of ceiling or wall fans, and general electromechanical services at TE Buildings in Darjeeling, West Bengal 734001. Estimated contract value around ₹580,796 with an EMD of ₹11,616. The scope covers multiple maintenance activities with potential quantity adjustments up to 25% during contract, at contracted rates. Bidders should prepare for a technically diverse service package and interpret a single BOQ with five items, though item-level specs are not disclosed. The tender emphasizes adherence to option clauses and timely delivery in line with government procurement norms.
Technical Specifications & Requirements
- Service scope includes: comprehensive maintenance of WAC and Split AC units, maintenance of associated power feeding arrangements, replacement of faulty tubes, replacement of faulty compound lights, and rewinding of faulty ceiling or wall fans.
- Location: Darjeeling, West Bengal; buildings: TE Buildings; likely requires onsite EM services and preventive/repair work.
- No explicit technical measurements or standards are listed; bidders should assume standard HVAC maintenance practices and electrical safety compliance.
- Key compliance notes include the option to adjust quantities by up to 25% and delivery timelines linked to the original delivery period with extensions as specified.
- Experience in EM services and HVAC maintenance for government facilities is implied; OEM authorizations and service certifications may be required later in bid submission.
Terms, Conditions & Eligibility
- EMD: ₹11,616 (as per tender data)
- Quantity may be increased/decreased by up to 25% during contract; extension terms apply as described in the option clause
- Delivery period is governed by the original schedule with potential adjustments; extended delivery time formula provided: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Documentation required will include typical bidder prerequisites (GST, PAN, experience certificates, financials, technical compliance, OEM authorizations) as per buyer’s terms; ATC document referenced
- Payment terms and penalties will be defined in the final contract; bidders must comply with all buyer-added terms and conditions
- No explicit warranty terms in data; penalties/LDs may apply per final ATC and contract clauses
Key Specifications
-
- Service Category: Comprehensive maintenance of WAC and Split AC units and associated electrical/mechanical systems
-
- Maintenance Scope: replacement of faulty tubes, replacement of faulty compound lights, and rewinding of ceiling/wall fans
-
- Locations & Facilities: onsite TE Buildings in Darjeeling, West Bengal; scope includes power feeding arrangements
-
- Contract Flexibility: quantity adjustment up to 25% at contracted rates during and after award
-
- Delivery/Execution: delivery period tied to original delivery order; if option exercised, extended time determined by the formula and minimum 30 days
Terms & Conditions
-
EMD amount of ₹11,616 required with bid submission
-
Quantity may be increased/decreased by up to 25% at contracted rates
-
Delivery period and extensions governed by option clause with minimum 30 days
Important Clauses
Payment Terms
Payment terms to be defined in contract; bidders must comply with standard government payment timelines and any ATC-specified terms
Delivery Schedule
Delivery period to commence from the last date of original delivery order; extensions follow the option formula with a minimum 30-day extension
Penalties/Liquidated Damages
Penalties and LDs to be specified in the final contract and ATC; bidders should anticipate typical government LD provisions
Bidder Eligibility
-
- Demonstrated experience in HVAC maintenance and electromechanical services for government or large institutional facilities
-
- Valid GST registration and PAN card; financial statements showing solvency
-
- Capability to supply or service AC units, lighting, and fan rewinding with qualified technicians
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Comprehensive maintenance of WAC and Split AC unit and its associated power feeding arrangement , Replacement of faulty fl Tubes , Replacement of faulty compound Lights , Rewinding of faulty ceiling or wall fan , Operation of Electromechanical services at TE Bldgs
Authority Records
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Documents 5
GeM-Bidding-8595062.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Comprehensive maintenance of WAC and Split AC unit and its associated power feeding arrangement
Comprehensive maintenance of following capacity WAC / Split AC unit and its associated power feeding arrangement comprising of MCB, Industrial Plug and socket, interconnection lead / cord including replacement of faulty spares, charging of refrigerant, repairing / rewinding of cooling motor and blower motor, replacement of faulty compressor, cleaning of filter, cooling coil and condenser coil etc. for smooth operation of the AC units complete as reqd. a) 1.5 TR capacity Split / Window AC units (7 jobs/month)
Replacement of faulty fl Tubes
Replacement of faulty 36/40 watt fl Tubes with 20watt retrofit/new LED light.
Replacement of faulty compound Lights
Replacement of faulty compound Lights with 30-60 watt retrofit/new outdoor LED light.
Rewinding of faulty ceiling or wall fan
Rewinding of faulty ceiling / wall fan 1200/1400 mm sweep motor with good quality copper wire.
Operation of Electromechanical services at TE Bldgs
Operation of Electromechanical services at TE Bldg,Gangtok as per specification and details of services (inventory) etc. attached.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Comprehensive maintenance of WAC and Split AC unit and its associated power feeding arrangement | Comprehensive maintenance of following capacity WAC / Split AC unit and its associated power feeding arrangement comprising of MCB, Industrial Plug and socket, interconnection lead / cord including replacement of faulty spares, charging of refrigerant, repairing / rewinding of cooling motor and blower motor, replacement of faulty compressor, cleaning of filter, cooling coil and condenser coil etc. for smooth operation of the AC units complete as reqd. a) 1.5 TR capacity Split / Window AC units (7 jobs/month) | 84 | jobs | [email protected] | 365 | |
| 2 | Replacement of faulty fl Tubes | Replacement of faulty 36/40 watt fl Tubes with 20watt retrofit/new LED light. | 50 | nos | [email protected] | 365 | |
| 3 | Replacement of faulty compound Lights | Replacement of faulty compound Lights with 30-60 watt retrofit/new outdoor LED light. | 4 | nos | [email protected] | 365 | |
| 4 | Rewinding of faulty ceiling or wall fan | Rewinding of faulty ceiling / wall fan 1200/1400 mm sweep motor with good quality copper wire. | 3 | nos | [email protected] | 365 | |
| 5 | Operation of Electromechanical services at TE Bldgs | Operation of Electromechanical services at TE Bldg,Gangtok as per specification and details of services (inventory) etc. attached. | 12 | months | [email protected] | 365 |
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Reverse Auction Schedule
Start
10-Dec-2025, 5:00 pm
End
12-Dec-2025, 5:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ASHOKA ELECTRIC CO Under PMA | - | 25-11-2025 17:35:21 | |
| 2 | SHARMA INDUSTRIES Under PMA | - | 29-11-2025 12:28:58 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | ASHOKA ELECTRIC CO(MSE,MII) Under PMA Winner | ₹1,75,763 | Item Categories : Comprehensive maintenance of WAC and Split AC unit and its associated power feeding arrangement,Rep |
| L2 | SHARMA INDUSTRIES (MSE,MII) Under PMA | ₹2,20,763 | Item Categories : Comprehensive maintenance of WAC and Split AC unit and its associated power feeding arrangement,Rep |
🎉 L1 Winner
ASHOKA ELECTRIC CO(MSE,MII) Under PMA
Final Price: ₹1,75,763
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for BSNL DOT AC maintenance tender in Darjeeling 2025
Bidders should first register on the government procurement portal, verify eligibility, and collect documents: GST, PAN, experience certificates, financial statements, EMI/EMD of ₹11,616, and OEM authorizations. Ensure compliance with option-clause quantity adjustments up to 25% and submit the ATC documents as required.
What documents are required for BSNL Darjeeling maintenance bid 2025
Required documents include GST certificate, PAN card, latest financial statements, experience certificates for HVAC/electromechanical works, technical bid documents, EMD payment proof of ₹11,616, and OEM authorizations. Ensure all papers are valid and properly notarized per tender terms.
What are the technical scope details for WAC and Split AC maintenance tender
Scope covers comprehensive maintenance of WAC and Split AC units, maintenance of power feeding arrangements, replacement of faulty tubes, replacement of faulty lights, and rewinding of ceiling/wall fans. The TE Buildings in Darjeeling will be the primary sites for service delivery.
What is the EMD amount and its submission method for this tender
EMD is ₹11,616. Submit via demand draft or online payment as per portal guidelines; ensure the receipt or DD details are attached with the technical bid to avoid rejection.
When is the delivery period for the Darjeeling maintenance contract
Delivery begins after the original delivery order; if the option clause is exercised, the extension follows the formula: (Increased/Original quantity) × Original delivery period, with a minimum extension of 30 days.
What standards or certifications are required for BSNL maintenance services
While explicit standards are not listed, bidders should align with general HVAC maintenance norms, safety standards for electrical work, and OEM service capabilities; ensure IS/ISO compliance if specified in later ATC or contract.
How will quantity adjustments impact contract pricing for this tender
Up to 25% quantity adjustment is allowed at contracted rates; pricing should accommodate scale changes and delivery timing per the option clause, ensuring cost control even with scope fluctuation.
What is the location-specific scope for TE Buildings in this tender
The primary site is TE Buildings in Darjeeling, West Bengal; services include AC maintenance, power feed work, lighting repairs, and fan rewinding within the defined premises.
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Documents 5
GeM-Bidding-8595062.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS