GEM

Directorate Of Government Printing Mumbai IS 4658 Coated Paper & Board Tender 2025

Posted

22 Oct 2025, 08:09 pm

Deadline

11 Nov 2025, 02:00 pm

EMD

₹2,50,000

Location

MUMBAI , MAHARASHTRA

Progress

Issue22 Oct 2025, 08:09 pm
AwardPending
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Quantity

63000

Category

Coated Paper and Board (Art and Chromo) (V3) Conforming to IS 4658

Bid Type

Two Packet Bid

Key Highlights

  • • Coated Paper and Coated Board for Art and Chromo per IS 4658 (Q3)
  • • Mandatory OEM Manufacturer Authorization with bid submission
  • • EMD requirement: ₹250,000; bid security details per tender terms
  • • 25% quantity variation allowed during and after contract at same rates
  • • GST invoicing and GST portal payment screenshot required
  • • 3 years govt/PSU experience in supply of similar coated paper/board
  • • Turnover evidence: 3-year average turnover as specified in bid document
  • • Delivery schedule linked to original and extended periods per option clause

Categories 4

ART COATED PAPERS PAPER RAW MATERIALS PRINTING AND WRITING PAPER

Tender Overview

Organization: Directorate Of Government Printing, Stationery And Publications, Mumbai. Procurement: Coated Paper and Board (Art and Chromo) conforming to IS 4658 (Q3), Type, Finish, Coating, GSM, and Size specifications. EMD: ₹250,000. Location: Mumbai, Maharashtra. Quantity/Value: No explicit BOQ items; contract scope references flexible quantity under option clause. Key differentiator: Repeated emphasis on standard IS 4658 Q3 compliance and Art/Chromo coating specifics. Context: Buyer seeks standardized coated paper/board for government printing with potential quantity adjustments during contract.

Technical Specifications & Requirements

  • Product category: Coated Paper and Coated Board (Art and Chromo)
  • Standards addressed: IS 4658 (Q3)
  • Documents to meet: Type of coated paper/board, coating on paper and board, finish type, GSM, size
  • Technical scope clues: Recurrent mentions of coating, finish, GSM, size, and finish type to ensure IS 4658 Q3 compatibility
  • Compliance expectations: Art and Chromo applications with specified coating layers and surface finish suitable for government printing
  • Vendor capabilities: Must demonstrate ability to supply coated paper/board with IS 4658 Q3 conformity and provide OEM/Manufacturer authorization if applicable
  • Delivery/installation: Not explicitly defined in data; clauses imply standard delivery under contract terms and option to adjust quantity later
  • Quality assurances: Emphasis on standard-compliant product with precise surface/coat characteristics

Terms & Eligibility

  • EMD: ₹250,000 (Bid security)
  • Experience criteria: Minimum 3 years of regular manufacturing and supplying of the same or similar category to Central/State Govt/PSU; must include contract copies
  • Manufacturer Authorization: OEM/authorized distributor authorization required with bid
  • GST and invoicing: GST to be accounted by bidder; GST invoice and GST portal payment screenshot to be uploaded
  • Turnover evidence: Minimum average annual turnover over the last 3 years as indicated in bid document, supported by audited statements or CA certificate
  • Quantity variation: Purchaser may modify quantity +/- 25% during contract at contracted rates
  • Delivery terms: Delivery period defined by contract; increased time calculations apply when option clause is exercised
  • Compliance: Bidders must not be in liquidation or bankruptcy; undertaking to be uploaded

Key Specifications

  • IS 4658 (Q3) compliant coated paper and coated board for Art and Chromo

  • Coating type and finish type clearly defined per IS 4658 (Q3)

  • GSM specification for paper/board (Art and Chromo)

  • Size/dimensions limits for coated paper and board

  • Type of coated paper and coated board (paper vs board repetitions)

Terms & Conditions

  • EMD of ₹250,000; bid security to be attached with bid

  • 3-year govt/PSU experience required; contract copies essential

  • Quantity may vary ±25% during contract, at contracted rates

  • OEM authorization required for distributors; GST invoicing as per rules

  • Turnover evidence to be provided via audited statements or CA certificate

Important Clauses

Payment Terms

GST invoicing and portal payment; no explicit price break provided in data

Delivery Schedule

Delivery period recalculated when option clause is exercised; minimum 30 days extension rule applied

Penalties/Liquidated Damages

Not explicitly detailed in provided data; standard govt tenders typically include LD for late delivery

Bidder Eligibility

  • Regularly manufactured and supplied similar coated paper/board to govt/PSU for 3 years

  • Non-liquidation and no court receivership status; undertakings required

  • OEM authorization or valid distributor authorization with bid

Technical Specifications 8 Items

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Type of Coated Paper and Coated Board Coated Art Paper, Coated Art Board, Coated Chromo Paper, Coated Chromo Board
STANDARDS Type of Finish Gloss Finish
STANDARDS Coating on Paper and Board (Art And Chromo) One Side, Both Side
STANDARDS GSM of the Paper and Board (Art And Chromo) 100 gsm
STANDARDS Size of the Coated Paper and Board 4 A0 (1682 X 2378), A0 (841 X 1189), A1 (594 X 841), A2 (420 X 594), A3 (297 X 420), A4 (210 X 297), B9 (44 X 62), RA0 (860 X 1220), RA1 (610 X 860), RC1 (670 X 940)

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing 3-year turnover

4

Experience certificates showing similar govt/PSU supply in last 3 years with contract copies

5

OEM manufacturer authorization or distributor authorization

6

Bid security / EMD payment receipt

7

Technical bid documents evidencing IS 4658 (Q3) compliance

8

GST invoice templates and GST portal payment confirmations

Frequently Asked Questions

How to bid for IS 4658 Q3 coated paper tender in Mumbai?

Bidders must submit GST registration, PAN, EMD ₹250,000, OEM authorization, experience contracts for govt supplies (3 years), and turnover certificates. Include IS 4658 (Q3) compliance details and provide manufacturer authorization. Ensure bid is supported with applicable GST invoices and portal screenshots.

What documents are required for government printing coated board tender 2025?

Required documents include GST certificate, PAN card, EMD payment proof, audited turnover statements for last 3 years, experience contracts with govt/PSU, OEM/distributor authorization, and technical compliance certificates proving IS 4658 (Q3) conformity.

What are the key technical standards for Art and Chromo coated board?

Tender demands IS 4658 (Q3) compliant coated paper and board, with specified coating, finish, GSM, and size. Vendors must show exact GSM range, coating layer details, and surface finish that suits government printing workflows.

What is the EMD amount for the Mumbai coated board tender 2025?

The bid security deposit is ₹250,000. Submit payment proof with the bid. Ensure compliance with bidder eligibility criteria and provide audited turnover evidence to support financial standing.

What is the quantity variation allowed under the option clause?

The purchaser may increase or decrease quantity up to 25% of the bid quantity at contracted rates. Extended delivery time follows the calculation: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the turnover and experience requirements for bidders?

Bidders must demonstrate a minimum 3 years of govt/PSU supply of similar coated paper/board, with contract copies. Turnover evidence should be the minimum average annual turnover for the last 3 years as indicated in the bid document, supported by audited statements or CA certificate.

How is GST handled in this Mumbai coated board tender?

Bidders must manage GST; reimbursement will be as per actuals or applicable rates, whichever is lower. Upload GST invoice and GST portal confirmation screenshots when generating the GeM invoice.

Which authorization is required for distributors submitting bids?

Submit an OEM Manufacturer Authorization or Distributor Authorization with details (name, designation, address, email, phone). This ensures the bid is supported by the original manufacturer for IS 4658 compliant paper/board.