Hindustan Petroleum Corporation Ltd VHF Repeater Tender CHATRA Jharkhand 2026 – Supply, Installation, Testing & Commissioning
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • VHF Repeater procurement for HPCL at Chatra, Jharkhand with on-site installation and commissioning
- • EMD fixed at ₹20,000; no disclosed estimated contract value
- • Up to 25% quantity variation during and in-currency at contracted rates
- • Delivery period adjustments based on (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days
- • Dedicated toll-free service support number required by bidder/OEM
- • Escalation matrix of service numbers must be provided
- • Buyer uploaded ATC document—compliance is mandatory
- • No BOQ items specified; focus on turnkey VHF repeater deployment
Categories
7
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd (HPCL) seeks supply, installation, testing, and commissioning of a VHF Repeater at Chatra, Jharkhand (PIN 825103). The bid includes procurement, integration, subjective alignment with existing comms, and after-delivery support. Estimated value not disclosed; EMD: ₹20,000. The scope implies on-site deployment, system integration, and commissioning to meet operational comms needs. The option clause allows up to ±25% quantity variation during and after contract, with calculated extended delivery time based on original delivery period, minimum 30 days. Unique ATC and dedicated service support requirements are specified.
Technical Specifications & Requirements
- No explicit technical specifications are provided in the tender data. The category covers VHF Repeater systems procurement including supply, installation, testing, and commissioning. Bidders should prepare for on-site setup, integration with existing infrastructure, and post-commissioning support. Essential elements likely to be evaluated include interface compatibility, mounting, power supply, cooling, and protection against environmental conditions. The presence of an ATC document indicates there are buyer-specific terms to review prior to bid submission.
- EMD amount: ₹20,000. Delivery period terms align with option clause; delivery timelines will be tied to the original order date and extended periods as per clause.
Terms & Eligibility
- Delivery terms: Delivery period begins from the last date of the original delivery order; option-based extensions follow the specified formula, with a minimum extension of 30 days.
- Service & Support: Bidder or OEM must provide a dedicated toll-free support number and an escalation matrix for service.
- ATC Compliance: Buyer has uploaded an ATC document that bidders must view and comply with.
- No BOQ items: No quantity breakdown in the BOQ; bidders should plan for a single-system delivery with installation and commissioning.
- Location: Chatra, Jharkhand.
Key Specifications
-
Product/service: VHF Repeater procurement, installation, testing and commissioning
-
EMD: ₹20,000
-
Delivery framework: On-site deployment at Chatra, Jharkhand
-
ATC: Buyer-uploaded terms to be complied with
-
Service & support: Dedicated toll-free number, escalation matrix required
-
BOQ: No items listed; scope appears turnkey
-
Standards/certifications: Not specified in data; expect ISI/IS compliance if implied by VHF comms sector
Terms & Conditions
-
Option clause allows ±25% quantity change at contract time and during currency with proportional time adjustments and minimum 30 days extension
-
Delivery and installation must commence after the original delivery order date; extensions calculable per formula
-
Dedicated service support and escalation matrix mandatory; ATC document must be reviewed and adhered to
Important Clauses
Payment Terms
Not explicitly stated; contract will follow HPCL standard terms with milestones tied to delivery/commissioning; vendor should expect verification and payment upon successful commissioning per terms
Delivery Schedule
Delivery starts from the last date of original delivery order; option quantities may extend delivery time; minimum additional time 30 days
Penalties/Liquidated Damages
Not specified in given data; bidders should anticipate standard HPCL LD provisions for delayed delivery and commissioning as per ATC
Bidder Eligibility
-
Experience in supply and commissioning of VHF communication equipment
-
Demonstrated capability for on-site installation and system integration
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Financial statements showing stability and ability to mobilize resources
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply, installation, testing, and commissioning of VHF Repeater
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
5
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Hazaribagh
Delivery Pincodes
825405
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajesh Kumar Sinha | 825405,HINDUSTAN PETROLEUM CORPORATION LIMITED, NEW LPG BOTTLING PLANT, PLOT NO. 13/B, BARHI INDUSTRIAL AREA, JIADA, RANCHI REGION, VILLAGE- KONRA, THANA- BARHI, DISTRICT- HAZARIBAGH, JHARKHAND- 825405 | Hazaribagh | Jharkhand | 825405 | 1 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-9651144.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates for similar VHF repeater deployments
Financial statements demonstrating financial stability
EMD submission proof (₹20,000)
Technical bid documents outlining system specifications and integration plan
OEM authorization/certification (if bidding as reseller)
Service support contact details including toll-free numbers and escalation matrix
Frequently Asked Questions
Key insights about JHARKHAND tender market
What are the eligibility criteria for HPCL VHF repeater tender in Chatra?
Bidders must demonstrate prior experience in VHF repeater deployments, provide GST and PAN, financial statements, EMD ₹20,000, and OEM authorizations if applicable. Compliance with the ATC document is mandatory, and bidders should show dedicated service support capabilities including toll-free numbers and an escalation matrix.
How to submit documents for HPCL VHF tender in Chatra 2026?
Submit GST certificate, PAN, experience certificates, financial statements, EMD proof of ₹20,000, technical bid detailing installation and commissioning plan, OEM authorization if needed, and service support contact details with escalation matrix as per the Terms.
What are the delivery terms for HPCL VHF repeater tender in Jharkhand?
Delivery starts from the last date of the original delivery order. The purchaser may increase quantity by up to 25% during the contract and during currency at contracted rates, with a minimum extension of 30 days for additional delivery time.
What documents show ATC compliance for this HPCL bid in Chatra?
Review the Buyer uploaded ATC document and ensure all specified terms are addressed in the technical bid, including interface requirements, installation standards, and any required certifications or testing protocols.
How is the EMD amount used in HPCL VHF tender in Jharkhand 2026?
EMD is ₹20,000. It must be submitted with the bid as a security deposit or online payment per HPCL guidelines; successful bidders will adjust or reclaim EMD as per contract terms after bid finalization.
What service support is required for HPCL VHF repeater tender?
Bidders must provide a dedicated toll-free service number and an escalation matrix for service support, ensuring timely remote/off-site assistance and on-site visits as needed after commissioning.
When can bids be submitted for the Chatra VHF tender and what is the process?
Bids must be submitted following HPCL’s tendering process, including a technical bid and price bid, with compliance to ATC terms. Ensure EMD is paid, documents are complete, and the technical plan covers installation and commissioning milestones.
What standards or certifications are expected for VHF repeater equipment?
While specific standards are not listed in the data, bidders should anticipate ISI/IS compliance and compatibility with regional telecom interfaces; confirm with ATC terms and OEM certifications during bid preparation.
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Documents 5
GeM-Bidding-9651144.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS