Western Coalfields Limited Lipi Data Systems Cartridge Ribbon Tender Chandrapur Maharashtra 2026
Bid Publish Date
07-Aug-2026, 9:42 pm
Bid End Date
28-Aug-2026, 11:00 am
Location
Progress
Tender Overview
Western Coalfields Limited invites bids for the supply of a Lipi Data Systems Limited cartridge ribbon (Part No. 256110-104), to be delivered to Chandrapur, Maharashtra 441205. Scope: strictly the supply of goods; no installation. The procurement references the OEM Lipi Data Systems Limited, with bidder eligibility tied to OEM authorization or established dealership authorization. The document highlights a possible quantity variation of up to 25% during contract execution and during extended delivery windows, at contracted rates. A 1-year warranty is specified for the supplied items. This tender emphasizes compliance with supplier declarations on lowest-price quotes and debarment status. Unique factors include the need for a pre-dated dealership authorization valid through the delivery period and the requirement to attach specific certificates to bid submission. This opportunity is located in Maharashtra under Coal India Limited’s umbrella via Western Coalfields Limited. The tender reflects a standard commodity-supply approach, with emphasis on transparent authorization and anti-debarment declarations.
- Organization: Western Coalfields Limited
- Product/Service: Lipi Data Systems cartridge ribbon, Part No. 256110-104
- Location: Chandrapur, Maharashtra
- Estimated Value: Not disclosed; quantity may vary up to 25% per option clause
- OEM/Brand: Lipi Data Systems Limited; OEM authorization required
- Warranty: 1 year from supply
- Special Clauses: Lowest-price certificate; debarment/holiday declaration; pre-dated dealership authorization
Technical Specifications & Requirements
- Product name: Lipi Data Systems cartridge ribbon
- Part number: 256110-104
- Delivery scope: Supply of goods only (no services)
- EOI/Authorization: Bidder must be the OEM or an authorized Selling Agent/Dealer/Distributor with valid dealership certificate from Lipi Data Systems Limited
- Certificates to submit: (i) Lowest Price certificate; (ii) Debarment/Listing declaration; (iii) pre-dated OEM authorization valid through delivery period
- Warranty: 1 year warranty on supplied cartridges
- Delivery window: Standard delivery terms; option to increase quantity up to 25% during contract
- Standards/Compliance: Not specified in data; bidders must demonstrate OEM authorization and eligibility
- Penalties/ATC: Standard ATC requires adherence to terms; non-submission of certificates leads to rejection
Terms, Conditions & Eligibility
- EMD/Financials: Not disclosed in provided data; bidders must meet standard EMD requirements per tender terms
- Delivery: Delivery period tied to delivery orders; extended period calculated with extended quantity rules, minimum 30 days
- Payment terms: Not specified in data; standard government-style terms apply per ATC
- Documentation: GST, PAN, experience certificates, and OEM authorization are typical but exact list is contingent on full tender document
- Warranty: 1 year warranty on cartridges
- Clauses: Pre-dated OEM authorization required; lowest-price certification; debarment declaration
- Eligibility: OEM or authorized dealer/distributor with valid pre-dated authorization through delivery period
Key Specifications
-
Product/service names and categories: Lipi Data Systems cartridge ribbon, Part No. 256110-104
-
Quantities/values: 25% quantity variation allowed during contract; exact quantity not disclosed
-
EMD/Estimated value: Not disclosed in data; follow standard tender guidelines
-
Experience requirements: OEM/authorized dealer with dealership authorization
-
Quality/Compliance: 1-year warranty; pre-dated OEM authorization through delivery period
-
Delivery/Installation: Goods-only supply; delivery period aligned to delivery orders; extended period rules apply
-
Brand/OEM: Lipi Data Systems Limited as OEM
Terms & Conditions
-
Key Term 1: Bidder must be OEM or authorized dealer with valid pre-dated authorization through delivery period
-
Key Term 2: Up to 25% quantity variation during contract and currency of contract at contracted rates
-
Key Term 3: 1-year warranty on supplied Lipi cartridge ribbons; debarment and lowest-price declarations required
Important Clauses
Payment Terms
Not specified in data; bidders should assume standard government payment terms per ATC once clarified
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended delivery time proportionate to increased quantity with minimum 30 days
Penalties/Liquidated Damages
Not specified; ATC clauses will govern penalties for late delivery or non-conformance once bidders review full tender
Bidder Eligibility
-
Must be OEM of Lipi Data Systems or an authorized Selling Agent/Dealer/Distributor
-
Pre-dated dealership/distributorship certificate valid through delivery period
-
Not debarred or banned by any Government/quasi-Government agency or PSU
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LIPI CATRIDGE RIBBON PART NO. 256110-104
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chandrapur
Delivery Pincodes
442505
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Samyak Sachchidanand Darunde | 442505,Regional Stores, WCL P.O. GHUGUS COLLIERY Distt Chandrapur, M.S ; Pin 442 505 | Chandrapur | Maharashtra | 442505 | 12 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9619090.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization or dealership/distributorship certificate from Lipi Data Systems Limited (pre-dated to tender opening date and valid through delivery period)
Lowest Price certificate: bidder confirms pricing is lowest to any govt/PSU/government entity
Debarment/holiday declaration**: statement of non-debarrment or details of any past bans with reasons
Experience certificates showing relevant supply of cartridge ribbons or similar items
Financial statements or balance sheet demonstrating financial stability
Technical bid documents confirming compliance with product specifications
Any additional certifications or warranties related to Lipi Data Systems cartridges
Proof of GST and other statutory registrations
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Lipi cartridge ribbon tender in Chandrapur Maharashtra 2026?
Bidders must be OEM or authorized Lipi Data Systems dealers with pre-dated authorization valid through delivery. Provide Lowest Price certificate and debarment declaration, along with GST, PAN, and financials. Ensure delivery-compliant warranty and submit required OEM authorizations to participate.
What documents are required for Lipi cartridge bid Chandrapur 2026?
Submit GST certificate, PAN, OEM authorization or dealership certificate dated before tender opening, Lowest Price certificate, debarment declaration, experience certificates for similar ribbons, and financial statements. Include technical bid documents proving product compliance with Part No. 256110-104.
What is the warranty requirement for Lipi cartridge ribbons tender?
The tender requires a 1-year warranty on supplied Lipi cartridge ribbons from Lipi Data Systems Limited. Bidders must demonstrate warranty terms in their bid and ensure replacement or remediation within the warranty period for any defects.
What is the delivery policy for 256110-104 cartridges Chandrapur 2026?
Delivery is goods-only with order-specific delivery periods. The option clause allows up to 25% quantity variation during contract and currency, and extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
What are the eligibility criteria for Lipi cartridge tender in Maharashtra?
Eligible bidders must be OEM or authorized Lipi Data Systems dealers with valid pre-dated authorization through the delivery period, provide a Lowest Price certificate, and declare non-debarment status. Bidder should meet standard documentation like GST, PAN, and financials.
Which organization issues the Lipi cartridge ribbon tender in 2026?
Western Coalfields Limited, under Coal India Limited, issued the tender for Lipi Data Systems cartridge ribbon Part No. 256110-104 in Chandrapur, Maharashtra. The procurement focuses on goods-supply with OEM authorization requirements and 1-year warranty.
What is the exact product reference for the Lipi cartridge ribbon?
The product reference is Lipi Data Systems cartridge ribbon, Part No. 256110-104. Bidders must verify compatibility with Lipi Data Systems hardware and provide OEM documentation to confirm authenticity and warranty applicability.
How are quantity changes handled in this Lipi cartridge tender?
The buyer reserves the right to adjust quantities by up to 25% of the bid quantity at contract placement and during contract currency, at the contracted rates, with delivery timelines adjusted accordingly per the option clause.