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Indian Army Department Of Military Affairs Door Lock and Mechanical Service Tender 2025 ASC Centre North Rajasthan - IS 550/ISM Compliant Operations

Bid Publish Date

06-Nov-2025, 11:03 am

Bid End Date

17-Nov-2025, 11:00 am

Location

BANGALORE , KARNATAKA

Progress

RA
Issue06-Nov-2025, 11:03 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

50

Category

Door Lock

Bid Type

Two Packet Bid

Key Highlights

  • • Local support requirement: address within 50 KM of ASC Centre (North)
  • • Option clause enabling 25% quantity variation during contract and currency
  • • Scope encompasses Supply, Installation, Testing and Commissioning (SITC) of 36 items
  • • No explicit technical specifications published; emphasizes mechanical overhaul and computerized calibration
  • • Urgency for field service capability and on-vehicle testing post-service
  • • Compliance with certificates as per Bid Documents to avoid rejection
  • • Single contract for diverse mechanical components including gear boxes, clutches, brakes, pumps
  • • 46-50KM/ASC North proximity requirement for timely supply (ATC)

Categories 31

BRAKE SEALS BUFFER PLATE BARITONE HORNS RING BID MANAGEMENT HYDRAULIC CYLINDER BOOSTER MACHINE WHEEL BEARING CORRUGATED BOX VALVE PARTS AND ACCESSORIES SOLID ROCKET MOTORS AIR CYLINDERS VEHICLE GEAR BOX NOZZLE AIR COOLED ENGINE ENGINE PULLING MACHINE SPRINGS BOX BOX ASSEMBLY POSITIONER GEAR MOBILE VEHICLE BRACKET DISTILLATION BLASTING MACHINE PUMP REPAIR KITS WORM GEAR

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad spectrum of mechanical repair, service, and replacement work including door lock assemblies, fly wheel skimming, clutch components, exhaust brakes, wind screens, transfer mounting brackets, gear box servicing, pump nozzles and calibration, ramp assemblies, and related service charges. The contract contemplates supply, installation, testing and commissioning of goods across 36 BOQ items, with no explicit unit costs published. Local supplier proximity is favored by ATC, requiring a local address within 50 KM of ASC Centre (North) for timely support. The scope emphasizes comprehensive mechanical refurbishment, recalibration on computerized rigs, and on-vehicle testing post-service, under single contract economics. A 25% quantity option clause potentially expands the order during the currency of the contract at contracted rates, with delivery timing linked to the last delivery order date. The opportunity requires readiness for flexible quantity management and field service capability.

Technical Specifications & Requirements

  • No explicit technical specifications published in the tender; scope references: door locks, fly wheel skimming, clutch plates and release bearings, pressure plates, exhaust brake service, wind screens, mounting brackets, transfer cases, gear box dismantling and reassembly, ramp assemblies, pump components (nozzles, positioner, Piston, Cam Plate, Tappet Roller, Tensioner), calibration and testing on computerized equipment, and related service charges.
  • BOQ contains 36 items; exact quantities not disclosed. In-plant and on-vehicle service and commissioning are required. Local service capability is emphasized; supplier must be capable of installation, testing, and commissioning across multiple vehicle systems. The ATC indicates support within 50 KM of ASC Centre (North).

Terms, Conditions & Eligibility

  • Option clause allows ±25% quantity variation at contract, with extended delivery time calculated from original delivery period (minimum 30 days).
  • Scope includes Supply, Installation, Testing and Commissioning of Goods; all cost components to be included in Bid price.
  • Submission requires certificates; failure to upload required certificates/documents may lead to rejection.
  • Local address within 50 KM radius from ASC Centre (North) preferred for timely supply and service.
  • No explicit EMD amount provided; bidders should verify in the Bid Document.

Key Specifications

    • Product/service names: mechanical repair, overhaul, and replacement of automotive sub-assemblies (door locks, clutch assemblies, gear boxes, fuel system components, ramps, brackets, etc.)
    • Quantities: 36 items listed in BOQ; exact quantities not disclosed
    • EMD/Estimated value: Not disclosed in tender excerpt
    • Experience: Prior SITC/maintenance of automotive/mechanical systems preferred
    • Standards/Testing: Computerized calibration and vehicle testing post-service; on-vehicle testing capability
    • Delivery/Installation: SITC including testing and commissioning; local service within 50 KM of ASC Centre (North)

Terms & Conditions

  • Delivery period linked to last delivery order date with a minimum 30 days extension for added quantity

  • Bid price must cover supply, installation, testing and commissioning

  • Local registered address near ASC Centre (North) aids timely service

Important Clauses

Payment Terms

No explicit payment terms published; verify in Bid Document and ATC; standard government terms may apply reflecting SITC milestones

Delivery Schedule

Delivery time to be calculated per option clause; additional time = (Additional quantity ÷ Original quantity) × Original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not specified in excerpt; refer to Bid Document for LDs and performance penalties

Bidder Eligibility

  • Registered with GST and compliant with applicable tax norms

  • Experience in SITC/maintenance of automotive mechanical systems

  • Ability to provide on-site service within 50 KM of ASC Centre (North)

Documents 4

GeM-Bidding-8552739.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 36 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Door Lock AS PER RFP 2 nos oicrepair 45
2 Fly wheel skimming and service with ring AS PER RFP 1 job oicrepair 45
3 Clutch plate AS PER RFP 1 nos oicrepair 45
4 Pressure Plate AS PER RFP 1 nos oicrepair 45
5 Clutch Release Bearing AS PER RFP 1 nos oicrepair 45
6 Exhaust brake full service and over hauling and brake testing AS PER RFP 1 job oicrepair 45
7 Wind Screen AS PER RFP 1 nos oicrepair 45
8 Transfer mounting bracket AS PER RFP 2 nos oicrepair 45
9 Transfer case mounting bolt male and female AS PER RFP 2 set oicrepair 45
10 The Gear box assembly removing and above parts strippinng service and new parts fitting AS PER RFP 1 job oicrepair 45
11 Ramp assembly repair and service with damaged oil seals springs and O ring change and ramp tested AS PER RFP 1 job oicrepair 45
12 Exhaust brake full service and over hauling and brake testing AS PER RFP 1 job oicrepair 45
13 Door Catch AS PER RFP 1 set oicrepair 45
14 Door mechanism AS PER RFP 2 nos oicrepair 45
15 Clutch Plate assembly AS PER RFP 1 nos oicrepair 45
16 Clutch Pressure Plate assembly AS PER RFP 1 nos oicrepair 45
17 Release Bearing AS PER RFP 1 nos oicrepair 45
18 Clutch booster AS PER RFP 1 nos oicrepair 45
19 The above all parts including gear box assembly dismantalling and service and all parts fitting gear box mounting and vehicle on testing mechanical changes AS PER RFP 1 job oicrepair 45
20 Pump Nozzle AS PER RFP 6 nos oicrepair 45
21 Positioner AS PER RFP 1 nos oicrepair 45
22 TD Position AS PER RFP 1 nos oicrepair 45
23 Cam Plate AS PER RFP 1 nos oicrepair 45
24 Tappet Roller AS PER RFP 1 nos oicrepair 45
25 Tensioner AS PER RFP 1 nos oicrepair 45
26 Service Kit AS PER RFP 1 nos oicrepair 45
27 Pump stripping service above parts fitting pump assembled and calibrating computerised machine and tested machine service charges AS PER RFP 1 job oicrepair 45
28 Pump removing of vehicle all fuel lines dismanteling and after pump service testing mounting the vehicle and all fuel connection pipe connected and veh starting and on testing mechanical charges AS PER RFP 1 job oicrepair 45
29 Pump Nozzle AS PER RFP 6 6 oicrepair 45
30 T D Piston AS PER RFP 1 1 oicrepair 45
31 Camplate AS PER RFP 1 1 oicrepair 45
32 Tappet Roller AS PER RFP 1 1 oicrepair 45
33 Censor assembly AS PER RFP 1 1 oicrepair 45
34 Packing Kit service kit AS PER RFP 1 1 oicrepair 45
35 Pump stripping service above parts fitting pump assembled and calibrating computerised machine and tested machine service charges AS PER RFP 1 1 oicrepair 45
36 Pump removing of the vehicle all fuel lines dismantaling and after pump service testing mounting the vehicle and all fuel connection pipe connected and testing mechanical charges AS PER RFP 1 1 oicrepair 45

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar SITC/maintenance of automotive/mechanical systems

4

Financial statements (audited) for last 1-2 years

5

EMD document or exemption proof (as applicable)

6

Technical bid documents and Bill of Materials/BoQ compliance

7

OEM authorizations or approvals for replacement parts (where required)

8

Any mandatory certificates referenced in ATC/Bid Document

Reverse Auction Schedule

Completed

Start

04-Dec-2025, 2:00 pm

End

05-Dec-2025, 2:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1KARUNYA ASSOCIATES(MSE)   Under PMA Winner ₹2,80,172Item Categories : Door Lock,Fly wheel skimming and service with ring,Clutch plate,Pressure Plate,Clutch Release Beari
L2SA ENTERPRISES (MSE)   Under PMA₹2,86,754Item Categories : Door Lock,Fly wheel skimming and service with ring,Clutch plate,Pressure Plate,Clutch Release Beari
L3NEOSPEAR SOFTWARE AND DEFENCE SERVICES PRIVATE LIMITED (MSE)   Under PMA₹3,01,865Item Categories : Door Lock,Fly wheel skimming and service with ring,Clutch plate,Pressure Plate,Clutch Release Beari

🎉 L1 Winner

KARUNYA ASSOCIATES(MSE)   Under PMA

Final Price: ₹2,80,172

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid in the Indian Army SITC mechanical tender in ASC Centre North 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, and technical bid documentation. Ensure OEM authorizations where required and compliance with ATC. The scope includes supply, installation, testing and commissioning of 36 items, with local address within 50 KM of ASC Centre (North).

What documents are required for the Indian Army door lock and clutch service tender

Required documents include GST certificate, PAN card, past experience certificates for similar SITC projects, audited financial statements, EMD proof, technical bid and OEM authorizations. Ensure certificates uploaded per the Bid Document and any corrigenda to avoid rejection.

What are the delivery and quantity variation terms in this tender

The purchaser may increase/decrease quantity up to 25% at contract award and during the contract currency. Delivery timing extends from the last date of the original delivery order with a minimum 30-day extension; additional time uses a calculated formula, ensuring timely supply.

What equipment and standards are expected under the 36-item BOQ

BOQ covers door locks, fly wheel skimming, clutch assemblies, transmission components, exhaust brakes, wind screens, mounting brackets, gear box servicing, ramp assemblies, pump components, Piston, Cam Plate, Tappet Roller and calibration. Specific quantities are not disclosed; SITC with on-vehicle testing is required.

How to ensure compliance with local service requirement for ASC Centre (North)

Provide a local address within 50 KM radius from ASC Centre (North). This facilitates timely supply and service. Include documentary proof of local premises or a service hub and designate a regional contact for quick response.

What is included in Supply Installation Testing and Commissioning in this tender

Bid pricing must include all cost components for SITC: supply of parts, installation on vehicles, on-site testing, calibration on computerized equipment, and final commissioning with vehicle testing to verify performance of mechanical systems and pumps.

Are OEM authorizations required for replacement parts in the Indian Army tender

Yes, OEM authorizations or approvals are typically required where replacement parts are specified. Include OEM certificates in the technical bid and ensure parts meet IS-specifications and sanctioned standards, with a focus on reliability for critical vehicle systems.