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GEM

Southern Railway Desktop Computer Procurement Salem Tamil Nadu 2026 ISI/ROHS Ready for OEM Warranty

Bid Publish Date

27-Feb-2026, 1:38 pm

Bid End Date

09-Mar-2026, 10:00 am

Location

SALEM , TAMIL NADU

Progress

Issue27-Feb-2026, 1:38 pm
Corrigendum27-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM dealership certificate and Windows certification required
  • • RoHS and Extended Producer Responsibility (EPR) compliance mandatory
  • • On-site OEM warranty to be provided for desktop PCs
  • • MSME purchase preference eligible if bidder qualifies as manufacturer
  • • Option clause allowing up to 25% quantity variation during contract
  • • Supply, Installation, Testing and Commissioning bundled in bid price
  • • PCs must support PCIe expansion (x1, x4, x16) and M.2 slots for SSD/WiFi

Tender Overview

Southern Railway (Indian Railways) seeks entry and mid-level desktop computers for delivery in Salem, Tamil Nadu 636001. The scope covers Supply, Installation, Testing and Commissioning of desktop PC units with factory pre-loaded OS and OEM on-site warranty. The BOQ implies a comprehensive PC build including processor, motherboard, RAM, storage, monitor, and peripherals with potential 25% quantity adjustment under the option clause. The tender emphasizes MSME purchase preference and requires OEM dealership documentation. This procurement targets consistent, standards-aligned desktop configurations suitable for railway IT workloads and user environments.

Technical Specifications & Requirements

  • Processor category and computer type indicate a standard desktop configuration.
  • Motherboard supports PCIe x1, x4, x16, plus M.2 slots for SSD and WiFi; session includes Trusted Platform Module.
  • Graphics: dedicated graphics memory size specified if applicable; monitor availability included with display specs.
  • OS: Factory pre-loaded OS by desktop OEM.
  • RAM: total capacity, expandable RAM limits, number of DIMM slots, and populated slots to be specified.
  • Storage: SSD capacity and possible HDD capacity; bays for 2.5" and 3.5" drives with counts.
  • Cabinet/Ports: form factor, optical drive bays, audio, USB (2.0, 3.2 Gen 1), USB Type-C, VGA/HDMI/DP ports; integrated webcam with mic and speakers where applicable.
  • Monitor: panel type, display tech, screen size in cm, maximum resolution, monitor ports, webcam, and audio features.
  • Input devices: keyboard and mouse connectivity and type.
  • Warranty: On Site OEM Warranty period.

Terms, Conditions & Eligibility

  • Option Clause: quantity may vary by up to 25% during contract.
  • Scope of Supply: price includes Supply, Installation, Testing and Commissioning.
  • Purchase Preference: MSE preference under policy; manufacturer eligibility for price matching if not L1.
  • Certificates: required at bid opening include OEM dealership certificate/letter, Windows certificate for offered model, EPR and RoHS compliance per MeitY guidelines.
  • Bidder must upload all specified certificates and maintain compliance with the buyer terms.

Key Specifications

  • Desktop PC with PCIe x1, PCIe x4, PCIe x16 expansion slots

  • M.2 slots for SSD and WiFi

  • TPM module required

  • Factory pre-loaded OS by Desktop OEM

  • RAM expandable to specified capacity with defined number of DIMM slots

  • SSD and HDD storage capacities as per BOQ

  • Bays: 2.5 inch and 3.5 inch drive bays with populated and available counts

  • Monitor: features such as integrated webcam with mic, HDMI/DP/VGA ports, and suitable display size

  • USB ports: Type A 2.0, Type A 3.2 Gen 1, Type C; monitor ports include HDMI/DP/VGA

  • On-site OEM warranty period

Terms & Conditions

  • Delivery and installation scope included in bid price

  • MSME purchase preference considerations with manufacturer eligibility

  • Documentation: OEM dealership, Windows model certificate, EPR, RoHS

Important Clauses

Payment Terms

Not specified in provided data; bidders should review final tender documents for terms

Delivery Schedule

Delivery period linked to original and extended delivery windows with option-based quantity adjustments

Penalties/Liquidated Damages

Applicable LD details not disclosed here; review contract for penalty clauses

Bidder Eligibility

  • Manufacturer or authorized OEM dealer with Windows certificate for offered model

  • Meets RoHS and EPR compliance requirements

  • Ability to supply with on-site OEM warranty and complete installation services

Documents 4

GeM-Bidding-9048440.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 1, 2 Or higher
MOTHERBOARD Expansion Slots (PCIe x 4) 0, 1, 2 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 1, 2 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for WiFi 1 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
GRAPHICS Graphics Type Integrated
GRAPHICS Size of Memory in Case of Dedicated Graphic Card (GB) 0.0 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
MEMORY (RAM) Memory Expandable Up To (in GB) 64, 128 Or higher
MEMORY (RAM) Total Numbers of DIMM Slots Available 2, 4 Or higher
MEMORY (RAM) Number of DIMM Slots Populated with Memory Card/Module 1
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
BAYS AVAILABILITY Number of Internal Bays Available, Size 2 Point 5 Inch 0, 1, 2 Or higher
BAYS AVAILABILITY Number of Internal Bay Populated, Size 2 Point 5 Inch 0
BAYS AVAILABILITY Number of Internal Bays Available, Size 3 Point 5 inch 2 Or higher
BAYS AVAILABILITY Number of Internal Bay Populated, Size 3 Point 5 inch 0
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
CABINET Bays for Optical Drive 1 Or higher
CABINET Optical Drive No Optical Drive
CABINET Audio Interface Type Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out
PORTS Number of USB Type A Port (Version 2 Point 0) 2, 3, 4 Or higher
PORTS Number of USB Type A Port (Version 3 point 2 Gen 1) 6 Or higher
PORTS Number of USB Ports Type C 0, 1, 2 Or higher
PORTS Number of VGA Ports 0, 1 Or higher
PORTS Number of HDMI Ports 1 Or higher
PORTS Number of DP Ports 1 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type In Plane Switching (IPS)
Monitor Display Technology LED Backlit LCD (Liquid Crystal Display)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA, Display Port
Monitor Integrated Webcam with Mic No
Monitor Speaker No
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar desktop procurements

4

Financial statements showing turnover if required

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents detailing OEM authorizations

7

Bidder's OEM dealership certificate/authorization

8

Windows certificate for offered model

9

Extended Producer Responsibility (EPR) certificate

10

RoHS compliance certificate

Corrigendum Updates

2 Updates
#1

Update

27-Feb-2026
#2

Update

27-Feb-2026

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for desktop computers tender in Salem Tamil Nadu 2026

Bidders must submit GST, PAN, OEM dealership authorization, Windows certificate for the model, EPR and RoHS compliance. Include project experience certificates and financial statements, and show capability for Supply, Installation, Testing and Commissioning with on-site OEM warranty. Ensure the option clause for quantity variation is acknowledged.

What documents are required for Southern Railway desktop bid 2026

Required documents include GST certificate, PAN card, OEM dealership letter, Windows certificate for the offered model, EPR and RoHS certificates, experience certificates for similar procurements, and financial statements. Also upload technical bid documents detailing the exact PC configuration and warranty terms.

What are the technical specifications for the desktop PCs

Specifications include PCIe x1/x4/x16 expansion slots, M.2 SSD and WiFi slots, TPM, factory pre-loaded OS, RAM with defined capacity and number of DIMMs, SSD/HDD capacities, 2.5" and 3.5" bays, monitor with integrated webcam, multiple USB ports (2.0, 3.2 Gen 1, Type-C), and HDMI/DP/VGA outputs; On-site OEM warranty required.

When is the delivery window and how are quantities adjusted

Delivery quantities may be increased or decreased by up to 25% of bid quantity at contract placement and during currency. Delivery time follows the original schedule; any extension is calculated as (additional quantity / original quantity) × original period, with a minimum of 30 days.

What is the MSME purchase preference criteria for this tender

MSME preference applies if the bidder is the manufacturer of the offered product. If L-1 is not an MSE but an MSE quote within L-1+15%, the MSE may be invited to match L-1 and contract awarded for 25% of the total value.

What certifications are mandatory for bid submission

Mandatory certifications include OEM dealership authorization, Windows certificate for the offered model, EPR, and RoHS compliance per MeitY guidelines. Non-submission leads to bid rejection per Buyer Added Terms and Conditions.

What is included in Scope of Supply for the bid

SCOPe includes Supply, Installation, Testing and Commissioning of desktop PCs. The price must cover all cost components for delivery, site installation, system testing, user acceptance, and commissioning activities at the specified railway site.

What warranty is required for the desktop PCs

An On-Site OEM Warranty is required, specifying the duration in years as per the bid; ensure service response times and parts availability align with the OEM terms and MeitY RoHS/EPR compliance.