Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Monochrome , Laser , Sep
National Career Service Center For Differently Abl
EAST DELHI, DELHI
Posted:
5 August 2025
Closed:
11 August 2025
GEM
GEM
Uttar Pradesh Cooperative Sugar Factories Federation Limited Photocopier AMC Tender Shahjahanpur UP 2026-27
Bid Publish Date
11-Jul-2026, 5:20 pm
Bid End Date
21-Jul-2026, 6:00 pm
Value
₹3,12,000
Location
Progress
Issue11-Jul-2026, 5:20 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Location: Shahjahanpur, Uttar Pradesh
- • Organization: Uttar Pradesh Cooperative Sugar Factories Federation Limited
- • Category: Annual Maintenance Service (AMC) for Photocopier Machines and Toner/Printers
- • Estimated value: ₹3,12,000
- • OEM scope: Canon and HP (and similar) equipment
- • Scope variation: up to 50% increase in quantity or duration post-award
- • No BOQ items published; seek clarification for equipment list
- • EMD amount: not disclosed in tender data
- • Delivery/installation: not explicitly defined in data; validate during bid process
Categories
3
Tender Overview
The Uttar Pradesh Cooperative Sugar Factories Federation Limited in Shahjahanpur (PIN 242001) invites bids for Annual Maintenance Service (AMC) of photocopier machines, printer toners, and associated Canon/HP equipment for 2026-27. Estimated value is ₹3,12,000. Scope centers on AMC for photocopier machines and toner-support across Canon/HP systems, with no listed BOQ items. The buyer permits a flexible scope change of up to 50%, both in quantity and duration, after contract issue, subject to mutual agreement. This tender targets service providers capable of maintaining imaging equipment and providing toner/CATRIDGE support within UP. The absence of explicit start/end dates suggests standard seasonal AMC alignment; bidders should confirm delivery windows with the purchaser. Unique aspect: broad OEM compatibility (Canon/HP) and a robust 50% adjustment clause that can impact pricing and staffing.
Technical Specifications & Requirements
No formal technical specifications are published. Available data highlights:
- Product category: Annual Maintenance Service for photocopier machines and related toner support
- Equipment scope: Photocopier devices and printer toners from Canon, HP, and similar brands
- Service objective: AMC for 2026-27 season, with potential scope expansion up to 50%
- Location: Shahjahanpur, Uttar Pradesh
- Estimated value: ₹3,12,000 with flexible quantity/duration adjustments post-award
- No BOQ items: Tender contains a zero-item schedule; bidders should seek clarifications for exact equipment list and service levels
Terms, Conditions & Eligibility
- 50% quantity/duration variation allowed post-contract; consent required for increases
- EMD details: not disclosed in the published data
- Delivery/implementation window: not explicitly stated; verifications with client advised
- Documentation: bidders to submit standard compliance and OEM authorizations; platform-specific ATC referenced
- Payment terms: not disclosed; align with standard government AMC norms and PO conditions
- Compliance: follow applicable UP procurement rules; ensure brand-agnostic but OEM-supported AMC capabilities
- Warranty/penalties: not specified; bidders should inquire about SLAs, response times, and penalties during clarification window
Key Specifications
-
Product/service: Annual Maintenance Service for photocopier machines and toner support
-
Equipment brands: Canon, HP (and similar) printers/copiers
-
Scope note: AMC for 2026-27 season with potential scope expansion up to 50%
-
Location: Shahjahanpur, Uttar Pradesh
-
Estimated value: ₹3,12,000
-
Optional: confirmation of exact equipment list and service levels via clarification
Terms & Conditions
-
50% scope variation allowed post-contract issuance
-
EMD amount not disclosed; bidders must verify at bid stage
-
Delivery window not specified; seek purchaser confirmation
-
OEM authorizations required for Canon/HP platforms
-
Zero-BOQ items in BOQ; request equipment-specific details
Important Clauses
Payment Terms
Not disclosed in tender data; bidders should confirm post-award PO terms and SLAs with UP Sugar Federation
Delivery Schedule
Not explicitly defined; bidder to obtain target installation/maintenance windows during clarification
Penalties/Liquidated Damages
Not specified; bidders should negotiate SLAs, response times, and LD provisions in final contract
Bidder Eligibility
-
Experience in AMC for photocopier/printer equipment (Canon/HP) in state-level or government setups
-
Financial stability demonstrated by recent financial statements
-
Authorized OEM partnerships for Canon/HP equipment maintenance
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance Service - Photocopier Machine - AMC OF PRINTER CORTRIDGE TONNER AND PHOTOCOPY MACHINE FOR SEASON OF 2026 27; CANON HP AND MORE; Any Service Provider
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Shahjahanpur
Delivery Pincodes
242307
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Himanshu Gupta | 242307,The Kisan Sahakari chini mill ltd, TILHAR SHAHJAHANPUR GST NO 09AAAAK0207C1ZD | Shahjahanpur | Uttar Pradesh | 242307 | 1 | - | - |
Authority Records
UTTAR PRADESH COOPERATIVE SUGAR FACTORIES FEDERATION LIMITED
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Documents 6
GeM-Bidding-9594392.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar AMC of photocopier/printer equipment
4
Financial statements or solvency proof (last 2-3 years)
5
EMD submission proof (amount not disclosed in tender data)
6
Technical bid documents outlining AMC capabilities
7
OEM authorizations for Canon/HP or equivalent brands
8
Any prior service level agreements (SLAs) or maintenance records
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for photocopier AMC in Shahjahanpur Uttar Pradesh 2026
Bidders should prepare GST registration, PAN, and OEM authorizations for Canon/HP, along with experience certificates in similar AMC projects. Ensure financial statements cover the last 2-3 years, and submit an EMD proof even if the amount isn’t disclosed publicly. Clarify scope variation terms during bid clarification.
What documents are required for AMC of printers in UP 2026
Submit GST, PAN, financial statements, experience certificates for similar AMC work, OEM authorization letters, and technical bid detailing maintenance capabilities. Include past SLAs, client references, and any relevant service certifications to demonstrate readiness for Canon/HP equipment maintenance.
What are the equipment brands covered under this tender in Shahjahanpur
The tender covers Canon and HP photocopiers and toner/ cartridges with AMC support; bidders should confirm exact model compatibility and service coverage via tender clarification, ensuring availability of parts and authorized service networks.
When is the scope variation allowed for this UP tender
Scope variation is permitted up to 50% in quantity or duration after contract issuance, and only with mutual consent. Lumpsum-based service contracts may also allow scope expansion with service provider agreement term adjustments.
What are the payment terms for this UP AMC tender
The published data does not state payment terms; bidders must await PO terms or negotiate payment milestones tied to service SLAs, with typical government AMC norms (milestones on acceptance, monthly maintenance, or quarterly payments).
What is the estimated value and location for this tender
Estimated value is ₹3,12,000 for the 2026-27 AMC; location is Shahjahanpur, Uttar Pradesh (PIN 242001). Ensure travel, on-site support, and parts availability are included within this value during bid planning.
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Documents 6
GeM-Bidding-9594392.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS