Health Department Madhya Pradesh Medical Equipment Tender Morena 476001 – Mandatory EMD, Sample Submission & Vendor Credentials 2026
Bid Publish Date
10-Sep-2026, 12:32 pm
Bid End Date
25-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
The Health Department, Government of Madhya Pradesh invites bids for a medical equipment procurement project covering items such as KMC binders, warming sheet linens (2x3), nesting linen sheets (3x4), stadiometer, pediatrics stethoscope, pulse oximeter, BP machine, and a large suction machine. Located in Morena (476001), this 8-item BOQ targets hospital readiness across public health facilities. Bidders must anticipate quantity fluctuation up to 25% during contract execution, with extended timelines calculated from the original delivery period. The procurement emphasizes compliance, sample verification, and local content declarations as critical selection gates, alongside mandatory EMD submission. The project seeks proven suppliers of government-grade medical equipment with prior GEM experience and OEM authorization. Unique features include option-based quantity adjustments and stringent documentation requirements.
Technical Specifications & Requirements
- Items: total of 8 line items across medical equipment and linen products (KMC binder, warmer sheet linen 2x3, nesting linen 3x4, stadiometer, pediatrics stethoscope, pulse oximeter, BP machine, suction machine large size).
- Delivery: quantity may be increased/decreased by up to 25%; delivery timeline extends proportionally (minimum 30 days).
- Samples: mandatory sample submission for each product before bid end date; department acknowledgement required to trigger financial bid.
- Documentation: bidders must upload PAN, GSTIN, Aadhar, ITR (last 3 years), GST return (1 year), turnover certificate with UIDN, MII & local content declarations, and bid security; OEM authorization required; not debarred/not blacklisted declaration on INR 100 stamp.
- Demonstrated experience: minimum GEM-order experience and at least 5 prior GEM government orders; EMD submission mandatory; no exemptions.
- Compliance: non-submission of any required certificate/document leads to bid rejection.
Terms, Conditions & Eligibility
- EMD: mandatory (exact amount not specified; present in ATC) with no exemptions.
- Eligibility: PAN, GSTIN, Aadhar; last 3 years ITR; GST return for 1 year; turnover certificate with UIDN; OEM authorization; sample testing clearance; MII & local content declarations; not blacklisted/debarred declaration on INR 100 stamp.
- Delivery: option-driven quantity adjustments; extended delivery period applies as per formula; final delivery aligned to original delivery period if needed.
- Documentation: bidders must submit all listed documents with bid; failure to provide any item may lead to rejection.
- Declarations: bidders must declare not being debarred and accept department’s technical committee decisions; sample approval determines financial bid eligibility.
Key Specifications
-
- Items: KMC Binder, Warmer sheet linen 2x3, Nesting linen sheet 3x4, Stadiometer, Stethoscope pediatrics, Pulse oximeter, BP machine, Suction machine big size
-
- Delivery flexibility: quantity ±25%; multi-stage delivery timing with minimum 30 days extension
-
- Samples: mandatory sample submission prior to bid end date; department acknowledgment required
-
- Documentation requirements: PAN, GSTIN, Aadhar, ITRs, GST return, turnover UIDN, MII/local content, EMD, OEM authorization
-
- Prequalification: minimum GEM order experience; not debarred/blacklisted; INR 100 stamp declaration
Terms & Conditions
-
EMD must be submitted; no exemptions
-
Quantity may vary by up to 25% during/after contract
-
Mandatory product samples and OEM authorizations required
Important Clauses
Payment Terms
EMD mandatory; sample approval required before financial bid; delivery terms tied to original delivery period with option-based extensions
Delivery Schedule
Delivery period commences after last delivery order; extended period calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; performance/penalties implied via delivery extension rules and EMD compliance; non-submission of documents leads to rejection
Bidder Eligibility
-
Must have PAN and GSTIN
-
Must provide ITRs for last 3 financial years
-
Must submit OEM authorization and not be blacklisted
Tender Data
Bid Details
Quantity
829
Category
KMC Binder
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
KMC Binder , Warmer sheet linen cloth size 2 X 3 , Nesting linen sheet size 3X4 , Stadiometer , Stethoscope pediatrics , Pulse oximeter , BP machine , Suction machine big size
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Morena
Delivery Pincodes
476001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Harendra Mohan Gurjar | 476001,DISTRICT HOPITAL MS ROAD | Morena | Madhya Pradesh | 476001 | 100 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9857513.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
KMC Binder
Material Soft, breathable, stretchable, and washable fabric such as cotton-lycra blends or pure cotton that prevents overheating while providing firm support.Design A wide band or pocket-style wrap that fits snugly around the mothers torso, long enough to cover the baby from the bottomp per feet up to the level of the ears per neck.Function Secures the baby head, neck, and back in a flexed, upright position while allowing the mother to move or rest easily.
Warmer sheet linen cloth size 2 X 3
Dimensions feet 3 feet 24 inch BY 36 inch per approx 60 cm BY 90 cm Material Composition 100 percentage Organic Cotton or LongStaple European Flax Linen BlendFabric TypePreshrunk stonewashed plain weave or flannel finish for enhanced heat retentionWeight per GSM Heavier weight category 175 to 220 GSM Thread Count 110 TO 180 TC optimized for breathability
Nesting linen sheet size 3X4
1800 Series Double Brushed Microfiber or High GSM Cotton blendsPocket Specs Deep pocket configurations natively designed to fit up to 14 inch 16 inch mattresses with Extra Deep lines accommodating up to 21 inch mattresses with toppersTwin Set Base Specs Fitted sheets at 39inch BY 75 inch Flat sheets at 66 inch BY 96 inch
Stadiometer
Measuring Range 20 cm to 205 cm Graduation Resolution 1 mm Accuracy per Precision 0.2 cmBoard Scale Width 5.5 cm with doublesided parallel graduationsBase Footplate Firm, flat footplate with a builtin spiritlevel indicator and adjustable feet for uneven groundDesign Features Fold up mechanism, friction locked measuring slide, lightweight portable build requiring no assembly toolsTotal Weight Approx 2.4 kg to 3.6 kg for standard portable units
Stethoscope pediatrics
Chestpiece Type Dual-sided traditional floating diaphragm on one side and an open bell on the other Diaphragm Diameter Around 3.3 cm 1.2 inches to fit smaller thoracic cavities.Bell Diameter Around 2.7 cm (1.0 inch) for optimal lowfrequency sound detection Materials Stainless steel or highgrade aluminum chestpiece with nonchill rims for patient comfort.Tubing Single-lumen or multifrequency design with latexfree flexible materials.Headset Adjustable angle, anodized aluminum or stainless steel eartubes with soft-sealing eartips.Weight Lightweight design, typically around 100g to 130g.
Pulse oximeter
0 to 100 reliable accuracy typically specified between 70 and 100 SpO Accuracy2 for the 70 TO 100 range unspecified below 70Pulse Rate Range 25 bpm to 250 bpm Pulse Rate Accuracy2 bpm or 2 whichever is greaterPerfusion Index Rang Down to 3 for detecting weak pulses in standard consumer models
BP machine
Measurement Method Oscillometric metho Pressure Range 0 mmHg to 280 TO 300 mmHg Pulse Range 40 to 180 beatsPERminuteAccuracy 3 mmHg for pressure5 for pulse rateDispla Digital LCD or LED screenPower Suppl 4 AAA or AA batteries or Type C USB.Cuff SizeStandard adult upper arm Memory Stores 90 to 120
Suction machine big size
Suction Flow Rate 40 LPM to 90 LPM high flow for rapid fluid removal Maximum Vacuum Pressure700 mmHg to 760 mmHG adjustable via a control knob Pump Type Double piston pump or oil immersed piston vacuum pump designed for continuous duty cycles Collection Jars Twin jars usually 2 X 2 5 Liters or 2 X 4 Liters made of unbreakable polycarbonate
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | KMC Binder | Material Soft, breathable, stretchable, and washable fabric such as cotton-lycra blends or pure cotton that prevents overheating while providing firm support.Design A wide band or pocket-style wrap that fits snugly around the mothers torso, long enough to cover the baby from the bottomp per feet up to the level of the ears per neck.Function Secures the baby head, neck, and back in a flexed, upright position while allowing the mother to move or rest easily. | 100 | pieces | sk_morena01 | 15 | |
| 2 | Warmer sheet linen cloth size 2 X 3 | Dimensions feet 3 feet 24 inch BY 36 inch per approx 60 cm BY 90 cm Material Composition 100 percentage Organic Cotton or LongStaple European Flax Linen BlendFabric TypePreshrunk stonewashed plain weave or flannel finish for enhanced heat retentionWeight per GSM Heavier weight category 175 to 220 GSM Thread Count 110 TO 180 TC optimized for breathability | 500 | pieces | sk_morena01 | 15 | |
| 3 | Nesting linen sheet size 3X4 | 1800 Series Double Brushed Microfiber or High GSM Cotton blendsPocket Specs Deep pocket configurations natively designed to fit up to 14 inch 16 inch mattresses with Extra Deep lines accommodating up to 21 inch mattresses with toppersTwin Set Base Specs Fitted sheets at 39inch BY 75 inch Flat sheets at 66 inch BY 96 inch | 200 | pieces | sk_morena01 | 15 | |
| 4 | Stadiometer | Measuring Range 20 cm to 205 cm Graduation Resolution 1 mm Accuracy per Precision 0.2 cmBoard Scale Width 5.5 cm with doublesided parallel graduationsBase Footplate Firm, flat footplate with a builtin spiritlevel indicator and adjustable feet for uneven groundDesign Features Fold up mechanism, friction locked measuring slide, lightweight portable build requiring no assembly toolsTotal Weight Approx 2.4 kg to 3.6 kg for standard portable units | 5 | pieces | sk_morena01 | 15 | |
| 5 | Stethoscope pediatrics | Chestpiece Type Dual-sided traditional floating diaphragm on one side and an open bell on the other Diaphragm Diameter Around 3.3 cm 1.2 inches to fit smaller thoracic cavities.Bell Diameter Around 2.7 cm (1.0 inch) for optimal lowfrequency sound detection Materials Stainless steel or highgrade aluminum chestpiece with nonchill rims for patient comfort.Tubing Single-lumen or multifrequency design with latexfree flexible materials.Headset Adjustable angle, anodized aluminum or stainless steel eartubes with soft-sealing eartips.Weight Lightweight design, typically around 100g to 130g. | 10 | pieces | sk_morena01 | 15 | |
| 6 | Pulse oximeter | 0 to 100 reliable accuracy typically specified between 70 and 100 SpO Accuracy2 for the 70 TO 100 range unspecified below 70Pulse Rate Range 25 bpm to 250 bpm Pulse Rate Accuracy2 bpm or 2 whichever is greaterPerfusion Index Rang Down to 3 for detecting weak pulses in standard consumer models | 5 | pieces | sk_morena01 | 15 | |
| 7 | BP machine | Measurement Method Oscillometric metho Pressure Range 0 mmHg to 280 TO 300 mmHg Pulse Range 40 to 180 beatsPERminuteAccuracy 3 mmHg for pressure5 for pulse rateDispla Digital LCD or LED screenPower Suppl 4 AAA or AA batteries or Type C USB.Cuff SizeStandard adult upper arm Memory Stores 90 to 120 | 5 | pieces | sk_morena01 | 15 | |
| 8 | Suction machine big size | Suction Flow Rate 40 LPM to 90 LPM high flow for rapid fluid removal Maximum Vacuum Pressure700 mmHg to 760 mmHG adjustable via a control knob Pump Type Double piston pump or oil immersed piston vacuum pump designed for continuous duty cycles Collection Jars Twin jars usually 2 X 2 5 Liters or 2 X 4 Liters made of unbreakable polycarbonate | 4 | pieces | sk_morena01 | 15 |
Categories
60
Required Documents
Copy of PAN Card
Copy of GSTIN
Aadhar card
ITR for last 3 financial years
GST Return copy (1 year)
Turnover certificate with UIDN
MII & local content Declaration
Bid security (EMD)
OEM authorization/current OEM endorsement
Notarized INR 100 stamp paper declaration: not debarred/blacklisted
Evidence of minimum 5 GEM orders of government supply
Sample submissions for each product with department acknowledgment
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Morena health department medical equipment tender in MP 2026
Bidders must register with GEM, submit PAN, GSTIN, Aadhar, ITRs for the last three years, GST return for one year, turnover UIDN, MII/local content declarations, and EMD. Provide OEM authorization and notarial INR 100 stamp declaration. Include samples for each product and meet minimum GEM order requirements.
What documents are required for bid submission in Morena MP medical equipment tender
Required documents include PAN, GSTIN, Aadhar, ITRs (last 3 years), GST return (1 year), turnover certificate with UIDN, MII & local content declarations, EMD proof, OEM authorization, sample acknowledgments, and not debarred/not blacklisted declaration on INR 100 stamp paper.
What are the essential technical items in the Morena MP GEM tender 2026
Items cover KMC binder, warmer sheet linen 2x3, nesting linen 3x4, stadiometer, pediatrics stethoscope, pulse oximeter, BP machine, and suction machine big size; 8 total catalog lines with potential quantity adjustments up to 25%.
When does sample submission and evaluation affect financial bid in MP tender
Samples must be submitted before the bid end date and receive department acknowledgment; only vendors with sample approval qualify for the financial bid, ensuring conformance to product specs before pricing.
What is the EMD requirement for the Morena medical equipment procurement
EMD is mandatory with no exemptions; the exact amount is specified in the ATC and must be submitted as part of bid security to participate in the procurement process.
What delivery flexibility is allowed for Morena health equipment tender
Contract allows ±25% quantity variation; delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What OEM and eligibility criteria are required for the MP GEM bid
Bidders must provide OEM authorization, demonstrate prior GEM orders (minimum 5 government orders), and not be debarred/blacklisted; complete declarations on INR 100 stamp paper are required.
Which standards or certifications are explicitly needed for this Morena tender
The tender requires standard compliance details in the ATC; bidders must submit OEM authorizations and declare local content; however, explicit standards (e.g., ISI/ISO) are not listed in the provided data.