HPCL Monthly Basis Cab & Taxi Hiring Services Tender 2026 - Local Sedan & Premium SUV, 3000 Km x 364 Hours
Progress
Key Highlights
- • HPCL requires bid submission of Section VI-1 and Form 12 with GST, PAN, Udyam, Integrity Pact, and past performance documents
- • Vehicle ownership proof and RC/insurance must align with tender details; RC must be in bidder-name for listed personnel
- • EMD amount fixed at ₹165,000; contract quantity/duration may fluctuate up to 50% at issue and post-issuance
- • Booking slip with affidavits permitted for non-owned vehicles; guaranteed possession on or before due date
- • Local 24x7 cab/taxi service with mixed fleet: Sedan and Premium SUV; 3000 Km x 364 hours scope; Premium SUV 300 Km x 12 Hrs
- • HPCL GTC prevails over GEM GTC in case of conflict; compliance with motor vehicle act is mandatory
Tender Overview
The Hindustan Petroleum Corporation Limited (HPCL) seeks a monthly basis cab and taxi hiring solution for local and outstation travel, with a mix of sedan and premium SUV categories. The contract covers 3000 Km x 364 hours for local services and 300 Kms x 12 Hrs for premium outstation arrangements, all on a 24x7 basis. Estimated scope includes short-term and long-term usage, with an EMD of ₹165,000 and an emphasis on compliant vehicle ownership, RC documents, and accurate model/year details. The award hinges on compliance with HPCL’s terms, vehicle eligibility, and the ability to supply vehicles meeting tender conditions within the quoted period.
Key differentiators include mandatory vehicle ownership verification, RC/book alignment with tender data, and a requirement for booking slips and affidavits for non-possessed vehicles. The tender emphasizes documentary rigor (GST, PAN, Udyam where applicable) and the need for documents validating financial health and past performance in similar mobility services. The procurement aims to ensure continuous availability of compliant drivers and vehicles across specified local locations, with a preference for vendors who can demonstrate 12- to 364-hour delivery readiness and 24x7 service capability.
Technical Specifications & Requirements
- EMD: ₹165,000 (as bid security)
- Coverage: Local 24x7; 3000 Km x 364 hours; Premium SUV: Local + Outstation; 300 Kms x 12 Hrs
- Vehicle eligibility requires proof of ownership and RC/insurance, with RC in the name of bidders’ eligible persons
- Documents: GST, PAN, Udyam (if applicable), Integrity Pact (if applicable), past PO/billing for similar works, and Profit & Loss/Balance Sheet for last 3 years
- Vehicle model/year, fuel type, registration certificate name alignment, and booking slip affidavits for non-owned vehicles
- Secure implementation by HPCL GTC precedence over GEM GTC in conflicts
- 50% quantity/duration variation permissible at contract issuance and pre/post issuance
- Evaluation will consider compliance with motor vehicle act and tender-specific terms
Terms, Conditions & Eligibility
- EMD: ₹165,000; payment terms and variation up to 50% as per Section VIII, Clause 1
- Vehicle ownership proof and RC/insurance required; RC in bidder-name for tender submission
- Documentation: GST, PAN, Udyam, Integrity Pact (if applicable), PO/Invoices for similar works, and 3-year financials
- 24x7 service capability with local + outstation provisions for Premium SUV category
- Booking slip affidavits allowed for non-possessed vehicles, with a commitment to possession at due date
- HPCL GTC governs terms in case of conflict; submission of Form 12 and Section VI-1 mandatory
Key Specifications
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Vehicle categories: Sedan and Premium SUV
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Coverage: Local 24x7; 3000 Km x 364 hours; Premium SUV Local + Outstation; 300 Kms x 12 Hrs
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EMD: ₹165,000
-
Documentation: GST, PAN, Udyam, RC/insurance, past performance invoices
-
Documentation alignment: RC/book in name of bidder/subject person
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Contract variation: Up to 50% increase/decrease permitted
Terms & Conditions
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EMD of ₹165,000 required; bid validity and payment terms governed by HPCL GTC
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Vehicle ownership and RC/insurance must match tender details; affidavits allowed for non-owned cars
-
50% scope variation allowed at contract issue and post-issue; booking slip option for non-owned vehicles
Important Clauses
Payment Terms
Contract may allow 50% variation and HPCL GTC takes precedence over GEM GTC; payment terms per HPCL norms
Delivery Schedule
Local 24x7 cab/taxi availability with 3000 Km x 364 hours coverage; outstation 300 Km x 12 Hrs blocks for Premium SUV
Penalties/Liquidated Damages
Not specified in data; contract terms indicate adherence to HPCL GTC for penalties
Bidder Eligibility
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Demonstrated experience in monthly cab/taxi provisioning for large organizations
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Ownership and RC/insurance documents in bidder-name
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Financial stability evidenced by last 3 years P&L and Balance Sheet
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - MUV; 3000 Km x 364 hours; Local , Monthly Basis Cab & Taxi Hiring Services - Sedan; 3000 Km x 364 hours; Local 24*7 , Short Term Cab & Taxi Hiring Services - Premium SUV; Local + Outstation; 300Kms x 12Hrs
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
2
Delivery Cities
Jodhpur, Sirohi
Delivery Pincodes
307022, 342802
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Saurabh Harit | 307022,HINDUSTAN PETROLEUM CORP. LTD. INTERMEDIATE PUMPING STATION VILL-SADALWA, TEHSIL-PINDWARA DIST-SIROHI - 307022, RAJASTHAN | Sirohi | Rajasthan | 307022 | 1 | - | Estimated number of outstation nights per month per vehicle : 2 Duration in Months for which service is required : 36 |
| Anshul Jain | 342802,Hindustan Petroleum Corporation Ltd. Awa - Salawas Pipeline (ASPL) C/o Jodhpur Depot , Salawas , JODHPUR - 342013 Rajasthan | Jodhpur | Rajasthan | 342802 | 1 | - | Duration in Months for which service is required : 36 |
Authority Records
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Documents 5
GeM-Bidding-9909683.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
01-Oct-2026, 9:30 am
Opening Date
02-Oct-2026, 9:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Udyam certificate (if applicable)
Integrity Pact (if applicable)
Past experience letters and PO/invoice copies of similar works
Profit & Loss statement and Balance sheet for last 3 financial years
Proof of vehicle ownership and RC/insurance documents in bidder-name
Model year, fuel type, and vehicle registration details for offered cars
Affidavit/booking slip for non-owned vehicles (if applicable)
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for HPCL cab services tender in India 2026?
Bidders must submit Section VI-1 and Form 12, along with GST, PAN, Udyam, and Integrity Pact. Include past invoices for similar work and 3-year financials. Ensure RC/insurance documents are in the bidder-name and provide vehicle details (model/year, fuel type, registration).
What documents are required for HPCL monthly cab procurement?
Submit GST certificate, PAN, Udyam (if applicable), Integrity Pact (if applicable), past performance invoices, P&L and Balance Sheet for 3 years, RC/insurance proofs, vehicle model/year, fuel type, and registration details; include Section VI-1 and Form 12.
What are the EMD and contract variation terms for this HPCL tender?
EMD is ₹165,000. The buyer may increase/decrease contract quantity or duration up to 50% at contract issue and post-issuance; for lumpsum contracts, scope and value may increase up to 50% with consent.
Which vehicle categories are covered in HPCL cab services tender?
The contract covers Local 24x7 Sedan and Premium SUV categories, with Premium SUV including Local + Outstation travel; specific blocks include 3000 Km x 364 hours and 300 Km x 12 Hrs for outstation usage.
What are the vehicle documentation requirements for HPCL?
Provide ownership proof, RC/insurance in bidder-name, year/model details, fuel type, and vehicle registration information. If not owned, use booking slip affidavits and ensure possession by due date; RC book must align with tender details.
How does HPCL address contract terms beyond GEM GTC?
HPCL GTC prevails in any conflict with GEM GTC; ensure all bids conform to HPCL's general terms, including documentation and 50% variation provisions and Section VIII requirements.
What is the delivery scope for local and outstation cab services?
Delivery scope includes Local 24x7 service with 3000 Km x 364 hours of usage and Premium SUV outstation coverage of 300 Km x 12 Hrs blocks; vendors must guarantee availability and maintenance to meet these blocks.
What standards or compliance are required for HPCL mobility bids?
Bids require compliance with motor vehicle act, valid RC, insurance, and alignment of registration to the tendered persons; IS/IS-related standards are considered in the evaluation per tender terms.