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Director, Horticulture Bhubaneswar ISI Marked Copier Paper Tender Khordha Odisha 2025

Bid Publish Date

29-Nov-2025, 3:57 pm

Bid End Date

10-Dec-2025, 4:00 pm

Location

KHORDHA , ODISHA
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Progress

Issue29-Nov-2025, 3:57 pm
Technical12-Sep-2025, 11:33 pm
Financial
Award22-Dec-2025, 3:36 am
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Quantity

1694

Category

Plain Copier Paper (V3) ISI Marked to IS 14490

Bid Type

Two Packet Bid

Categories 1

COPIER PAPER

Tender Overview

The opportunity is issued by the Director, Horticulture, Bhubaneswar under the Agriculture and Farmers Empowerment Department Odisha for supply of office stationery including plain copier paper ISI marked to IS 14490, plain copy paper, correspondence envelopes, registers, and file/folders for delivery in KHORDHA, ODISHA. The contract contemplates quantity variations up to 25% during placement and currency, with delivery periods linked to last delivery order date and extended timelines calculated as a function of original quantities. A minimum bidder turnover is specified, with emphasis on MSME presence, OEM authorization for primary products, and a GeM rating threshold. No BOQ items are listed, suggesting a framework for multiple small-quantity orders across listed categories. This procurement targets compliance with quality marks and local service support expectations, while maintaining procurement flexibility for public delivery timelines.

Key differentiators include mandatory MSME certificate, OEM authorization for primary product, and GeM rating ≥ 4.5. The scope reflects a government-grade supply of standard office materials with ISI standards and IS 14490 compliance, suitable for district-level administrative needs. The absence of explicit start/end dates and estimated value indicates a flexible, annualized procurement plan under the option clause.

Technical Specifications & Requirements

  • Product categories: Correspondence Envelopes (V3) Q4, Register (V2) Q4, Plain Copier Paper ISI Marked to IS 14490 (Q4), File/Folder (V3) Q4
  • Standards: ISI marked, IS 14490 compliance for copier paper
  • OEM/Authorization: Primary product must have OEM authorization; need proof of Indian registered office for after-sales service if imported
  • Financial criteria: Minimum average turnover > ₹10 Lakh (last 3 years; audited/balance sheet or CA certificate acceptable)
  • GeM criteria: GeM rating ≥ 4.5; vendor must share GeM profile/documentation
  • Other: option to increase quantity by up to 25% during contract; delivery period calculations tied to original delivery date

Terms, Conditions & Eligibility

  • EMD/price security not specified, bidders must adhere to option clause for quantity variation up to 25%
  • Turnover criterion: average annual turnover over last 3 years must meet the minimum threshold (₹10 Lakh in ATC)
  • MSME requirement: bidder must submit MSME certificate
  • OEM authorization: required for the primary product; evidence must be provided
  • GeM rating: minimum 4.5; provide GeM rating details
  • Legal/financial health: bidder must not be under liquidation or similar proceedings; declare via undertaking
  • Submission docs: include GST, PAN, turnover proofs, audited statements or CA certificate, OEM authorization, MSME certificate, and GeM documentation

Key Specifications

    • Product categories: Correspondence Envelopes (V3) (Q4), Register (V2) (Q4), Plain Copier Paper ISI Marked to IS 14490 (Q4), File/Folder (V3) (Q4)
    • Standards: ISI marked, IS 14490 compliant for copier paper
    • OEM/Authorization: Primary product must have OEM authorization; Indian registered office for after-sales service if imported
    • Turnover: Minimum average annual turnover ₹10 Lakh (last 3 years)
    • GeM rating: ≥ 4.5
    • Delivery/variation: Option to increase quantity up to 25%; delivery period linked to last delivery order date

Terms & Conditions

  • Bidder turnover must exceed ₹10 Lakh over last 3 years with audited or CA-certified evidence

  • MSME certificate mandatory; OEM authorization required for primary product

  • GeM rating threshold of 4.5 or higher; proof to be submitted with bid

Important Clauses

Payment terms

Not specified in data; bidders should expect standard government terms and negotiable delivery-based payments per order.

Delivery Schedule

Delivery period starts from the last date of original delivery order; option clause allows up to 25% quantity variation during contract.

Penalties/Liquidated Damages

Not specified; typical government contracts apply LD for late delivery; exact rates not disclosed here.

Bidder Eligibility

  • Minimum average turnover > ₹10 Lakh over last 3 financial years

  • MSME certificate submission

  • OEM authorization for primary product

  • GeM rating of at least 4.5

  • Experience in supplying the listed office stationery items

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Correspondence Envelopes (V3) (Q4) , Register (V2) (Q4) , Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4) , File/Folder (V3) (Q4)

Authority Records

AGRICULTURE AND FARMERS EMPOWERMENT DEPARTMENTDIRECTORATE OF HORTICULTURE

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Documents 4

GeM-Bidding-8653022.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited balance sheets for last 3 financial years or CA certificate indicating turnover

4

MSME registration certificate

5

OEM authorization for primary product

6

GeM rating report or vendor profile

7

Proof of turnover > ₹10 Lakh (as per ATC)

8

Declaration of non-liquidity/bankruptcy status

Technical Results

S.No Seller Item Date Status
1
BEDIKA ENGINEERING   Under PMA
Make : NA Model : YELLOW ENVELOPE 150 GSM 9X409-12-2025 23:33:30
2
ESS KAY HOME CARE   Under PMA
Make : NA Model : NA10-12-2025 15:54:56
3
KD Sales Corporation   Under PMA
Make : GOOD QUALITY Model : Laminated envelope09-12-2025 21:19:39
4
M/S MACOFINS   Under PMA
Make : NA Model : YELLOW ENVELOPE 150 GSM 9X410-12-2025 00:05:46
5
MILAN STATIONERS & PRINTERS   Under PMA
Make : HVP Model : 9 x 4 Yellow Envelope 150 GSM06-12-2025 15:55:04
6
MOGAL TRADERS   Under PMA
Make : Sagar Mahal Envelopes Model : 12x10 White Laminated envelopes09-12-2025 19:09:09
7
SWETAPADMA TRADERS   Under PMA
Make : NA Model : NA06-12-2025 11:02:57

Financial Results

Rank Seller Price Item
L1
M/S MACOFINS   Under PMA
Item Categories : Correspondence Envelopes (V3),Register (V2),Plain Copier Paper (V3) ISI Marked to IS 14490,File/Fol
L2
BEDIKA ENGINEERING   Under PMA
Item Categories : Correspondence Envelopes (V3),Register (V2),Plain Copier Paper (V3) ISI Marked to IS 14490,File/Fol

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for ISI marked copier paper tender in Bhubaneswar Odisha 2025

Bidders must meet eligibility criteria: turnover > ₹10 Lakh (3 years), MSME certificate, OEM authorization for primary product, and GeM rating ≥ 4.5. Submit turnover proofs, GST, PAN, PMA, and OEM docs along with GeM profile. Ensure ISI 14490 compliance and local service capability.

What documents are required for the Bhubaneswar Horticulture stationery tender

Submit GST certificate, PAN, last 3 years audited balance sheets or CA certificate for turnover, MSME certificate, OEM authorization for primary product, and GeM rating documentation. Include proof of non-liquidation and correspondence with the OEM for after-sales support in India.

What are the technical standards for copier paper ISI 14490 in this bid

Copier paper must be ISI marked and IS 14490 compliant. Provide ISI certificate or BIS certification details, listing paper grade, basis weight, thickness, brightness, and dust content per IS 14490. Ensure the supplier can provide ongoing supply with compliant quality.

When is the delivery timeline and quantity variation allowed for this tender

Delivery period starts from the last date of the original delivery order. The purchaser may increase quantity up to 25% during contract, and additional time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum 30 days.

What is the GeM rating requirement for bidders in this Odisha procurement

Bidders must have a GeM rating of at least 4.5. Provide GeM profile details and language confirming supplier performance. A higher rating improves eligibility, reflecting reliability in government procurements.

What is the minimum turnover criterion for eligibility in this tender

The minimum average annual turnover over the last 3 financial years must exceed ₹10 Lakh. Submit certified audited balance sheets or CA certificates showing turnover, ensuring compliance with turnover criteria for eligibility.

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