Gujarat General Administration Department High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System Tender 2026
Progress
Tender Overview
Organization: Gujarat General Administration Department; Product/Service: High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2); Estimated Value: ₹8,00,000; EMD: ₹24,000; Location: Gujarat, India; Scope: Installation, testing, demonstration across multiple locations per State/Central Govt rules; onsite warranty terms to be defined; operational outputs include LED luminaires per carriage, lantern carriage diameter, and octagonal pole specifics; unique clause allows quantity variation up to 25% and extended delivery as per contract; this procurement focuses on supply, installation, testing, commissioning, operator training, and statutory clearances.
Technical Specifications & Requirements
- Electrical System: Size of Cable (in sq mm) and LED Luminaire rating/wattage to be defined; LED Rating/System Wattage: specify LED power per luminaire in watts; Lantern carriage diameter and No of LED Luminaires per carriage are to be confirmed.
- Pole & Base: Height of octagonal pole (m), Octagonal pole sheet thickness, Base plate width/thickness/length; Wind load capacity (m/s) suitable for regional conditions; Grades of high tensile steel; material and fabrication standards to meet structural safety.
- Construction & Installation: Guidelines for installation/testing/demonstration per state/central government rules; onsite warranty period to be specified; ensure compliance with local regulations.
- BOQ/Items: Not populated (0 items); final design to align with ICDs and project scope.
- Deliverables: Supply, Installation, Testing, Commissioning, Operator Training, and Statutory Clearances if required.
Terms, Conditions & Eligibility
- EMD: ₹24,000; implement payment via acceptable tender mode.
- Delivery Clause: Option to increase/decrease quantity up to 25%; extended delivery period calculations based on original quantity with minimum 30 days.
- Scope of Supply: Bid price must cover supply, installation, testing, commissioning, operator training, and statutory clearances if any.
- ATC/ATC Document: Buyers’ uploaded ATC terms apply; bidders must review and comply.
- Warranty: Onsite warranty term to be defined within technical specs and post-installation support.
- Compliance: Bidder to adhere to State/Central Government rules for installation, testing, and demonstration; training of operators included.
Key Specifications
-
LED Flood Light Luminaire: specify LED Rating and Wattage
-
Octagonal pole: confirm Height (m) and Sheet thickness
-
Base Plate: confirm Width, Thickness, Length
-
Wind load: provide regional wind withstand (m/s)
-
Cable: specify size (mm2)
-
Onsite warranty period to be defined
Terms & Conditions
-
25% quantity variation allowed during contract and currency period
-
Scope includes training and statutory clearances if required
-
Compliance with State/Central Government installation guidelines
Important Clauses
Payment Terms
EMD ₹24,000; bid price to include all cost components; payment terms not explicitly stated in available data
Delivery Schedule
Delivery period adjustable with option clause; minimum extension rule set to 30 days
Penalties/Liquidated Damages
No LD details provided in available data; penalties may be specified in ATC file
Bidder Eligibility
-
Experience in supply/installations of LED lighting on high mast towers or similar structures
-
Financial capacity to handle ₹8,00,000 estimated scope
-
Ability to comply with State/Central Govt installation guidelines
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
16
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Mahesana
Delivery Pincodes
384170
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Satishkumar | 384170,Taluka Panchayat Office, Unjha, Dist: Mehsana | Mahesana | Gujarat | 384170 | 8 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9821904.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN)
Experience certificates for similar LED lighting/high mast installations
Financial statements (last 2 financial years)
EMD payment proof (DD/online transaction receipt)
Technical bid documents demonstrating compliance with LED Luminaire ratings and pole specifications
OEM authorization or dealership certificate (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) | Yes,Including Civil Work at sites |
| GENERIC | No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) | 4 |
| GENERIC | Lantern carriage Diameter | 1200, 1500, 2000 Or higher |
| GENERIC | Onsite warranty (in years) | 2, 3, 4, 5 Or higher |
| GENERIC | Height of Octagonal pole (in m) | 9.0 |
| Octagonal Pole Construction | Octagonal pole sheet thickness | 3, 4, 5 Or higher |
| Octagonal Pole Construction | Grades of High Tensile Steel | ISH430LA as per IS:5986 (Grade 355) |
| Base Plate | Width of Base Plate | 300 Or higher |
| Base Plate | Thickness of Base Plate | 16 Or higher |
| Base Plate | Length of Base Plate | 300 Or higher |
| Wind Load | Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) | 50, 55 Or higher |
| Electrical System, Cable and Cable connector | Size of Cable(in sq mm) | 2.5, 4, 10, 16, 25 Or higher |
| LED Flood Light Luminaire | LED Rating/System Wattage/Rated Power (in Watts) | 100 |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the High Mast Lighting tender in Gujarat 2026?
Bidders must submit GST, PAN, and financial statements, plus EMD ₹24,000. Provide OEM authorization if applicable, and demonstrate prior experience with high mast or LED flood lighting installations. Ensure compliance with State/Central Govt rules for installation, testing, and demonstration; review ATC terms in the uploaded document.
What documents are required for this LED lighting tender in Gujarat?
Required documents include GST certificate, PAN, experience certificates for similar installations, last 2 years financials, EMD proof, and technical bid detailing LED luminaire ratings and pole specs. OEM authorizations and installation capabilities should be included as applicable.
What are the key technical specifications for the LED luminaires?
Key specs include LED Rating, System Wattage, and Rated Power per luminaire; carriage diameter, number of luminaires per carriage, and overall pole height (m) are to be defined in the final design; ensure IS/IEC compliance and manufacturer data sheets with performance curves.
What is the bid quantity flexibility for this procurement in Gujarat?
The buyer reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery period adjustments following the calculated formula, minimum 30 days extension where applicable.
What is the EMD amount and payment terms for submission?
EMD is ₹24,000. Payment terms are not fully specified in the available data; bidders should prepare for standard Govt procurement terms and await the ATC document for any advance or milestone payments after supply, installation, and commissioning.
What installation guidelines must be followed for this tender in Gujarat?
Installation, testing, and demonstration must adhere to State/Central Government rules. The scope includes training of operators and obtaining any statutory clearances if required; ensure workmanship meets wind load and steel grade requirements as per project standards.
How is delivery timeline calculated with the option clause in Gujarat?
Delivery time extension follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend duration up to the original delivery period when exercising the option clause.
What are the warranty expectations for the Octagonal pole system?
Onsite warranty duration is to be specified within the technical specifications; bidders should propose a warranty period that aligns with common industry practice (typically 1–2 years) and include post-installation support terms in the bid.