Border Roads Organisation Lubricants & Fluids Tender West Siang Arunachal Pradesh 2026 – EMD ₹110000, Govt Category
Bid Publish Date
26-May-2026, 5:33 pm
Bid End Date
16-Jun-2026, 4:00 pm
EMD
₹1,10,000
Location
Progress
Quantity
14279
Category
SAE API 15W40 CK 4 or CI4
Bid Type
Two Packet Bid
Categories
26
Tender Overview
Border Roads Organisation, Department of Defence, invites bids for a comprehensive supply of lubricants and fluids including SAE oils, DEF, coolants, greases, and related automotive fluids (as listed in the category). The estimated value is not disclosed; the EMD is ₹110,000. The procurement location is West Siang, Arunachal Pradesh 791001. Bidders must be capable of supplying multiple SKU types (e.g., engine oils, hydraulic oils, DEF) under a single contract. The tender emphasizes standard-compliant products and reliable, continuous supply. A key differentiator is the wide range of OEM-brand fluids and the option clause allowing quantity variation up to 25% of bid quantity during contract execution. Unique logistics considerations may apply due to remote location.
Technical Specifications & Requirements
- EMD: ₹110,000 (EMD/SD as required by tender terms)
- Product Category: Lubricants and fluids (engine oils, hydraulic oils, coolants, DEF, greases, DOT-4 brake fluid, steering oil, compressor oil, etc.)
- Quantity Flexibility: Option to increase/decrease quantity up to 25% of bid quantity; extended delivery time proportionate to increased quantity, minimum 30 days; delivery period measured from the last delivery order date
- Experience: Bidder or OEM must have supplied same/similar category products to Central/State Govt or PSU for at least 2 years prior to bid opening; primary product value in bunch bids governs eligibility
- GST/Pricing: Bidders must determine GST applicability; reimbursement as per actuals or applicable rates, up to quoted GST percentage
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements
- Delivery/Performance: No explicit delivery window provided; terms allow contract termination for non-performance or delivery failure under standard conditions
Terms, Conditions & Eligibility
- EMD: ₹110,000 required; payable as per govt tender norms
- Eligibility: 2+ years of govt/PSU supply experience for same/similar products; OEM or reseller acceptable if primary product history meets criterion
- Delivery: Option clause permits up to 25% quantity variation; delivery period starts from the last original delivery order date
- GST: Bidder to verify GST; reimbursement as per actuals or the lower rate applicable; no responsibility on the Buyer for GST variations
- Submission Documents: PAN, GSTIN, cancelled cheque, EFT mandate; contractual undertaking on financial status; prior supply contracts/certificates
- Termination & Accountability: Purchaser may terminate for non-compliance, delivery failure, bankruptcy or liquidation; standard remedies apply
- Keywords: tender in West Siang, Arunachal Pradesh; BRo procurement; lubricant & fluid tender
Key Specifications
-
Product category includes: SAE API 15W40 CK-4 or CI-4, Tata Motors Genuine Engine Oil 5W-30 Full Synthetic, Mahindra Max Mile Ultra V4, 15W-30, 80W-90, 85W-140, Green Coolant, MaxiCool Ultra Coolant, DOT-4 Brake Fluid, DEF ISO 22241, AdBlue solutions, steering oil, wheel bearing grease WB, RR-3 grease, HLP hydraulic oils, Sandvik OH 68, Sandvik OC 25-H compressor oil, Servo Hydrex 100, Shank OS100 oil, HLP 46/68/32, plus various hydraulic and lubricants
-
BoQ lists 30 items (all N/A in provided data); procurement scope implies multi-SKU lubricant and fluid supply
-
Estimated value not disclosed; EMD is ₹110,000
-
Delivery terms include 25% quantity variation and minimum 30 days extension where applicable
-
Standards or certifications not specified in tender data; vendors should provide OEM/brand-specific compliance as applicable
Terms & Conditions
-
EMD of ₹110,000 required; submission with bid
-
2+ years govt/PSU supply experience for similar products
-
Option to vary quantity by up to 25% and adjust delivery window accordingly
Important Clauses
Payment Terms
GST payable/adjusted by bidder; reimbursement as actuals or applicable rate; Buyer bears no GST risk beyond quoted rate
Delivery Schedule
Delivery period starts after the last original delivery order; additional time proportionate to increased quantity, minimum 30 days
Penalties/Liquidated Damages
Contract termination possible for non-delivery or material breach; standard remedies for delay or non-performance
Bidder Eligibility
-
Regularly manufactured and supplied same/similar category products to Central/State Govt/PSU for at least 2 years
-
OEM/authorized reseller acceptable with demonstrated product lineage
-
Financial stability evidenced by provided statements and EFT documentation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SAE API 15W40 CK 4 or CI4 , Tata motors Genuine Engine Oil 5 W 30 Full Synthetic , Mahindra Max mile ultra V4 , SAE 15 W 30 , 80 W 90 , 85 W 140 , Coolant Green , Maximile Ultra Cool 2 X Ready to use , DOT-4 , F-10 , T-20 , STFA , Streering Oil , Wheel Bearing Grease WB , Grease RR-3 , HLP 46 , TH-46 , HLP-68 , Lubricant SS-100 , HLP 32 , SU- 30W , Hyd oil ultra SLM Ajax , Hydraulic oil Sandvik-OH 68 , Shank Oil-OS 100 , Compressor Oil Sandink OC 25-H , Servo Hydrex 100 , Ad Blue ISO 22241 or Diesel Exhaust Fluid , Tata Genuine DEF , DEF Maxi Clean for M-scorpio , DEF SML Ad Blue
Authority Records
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Documents 5
GeM-Bidding-9381588.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
30 Items Sign in to view GEM price trends Sign in for GEM prices
SAE API 15W40 CK 4 or CI4
SAE API 15W40 CK 4 or CI4
Tata motors Genuine Engine Oil 5 W 30 Full Synthetic
Tata motors Genuine Engine Oil 5 W 30 Full Synthetic
Mahindra Max mile ultra V4
Mahindra Max mile ultra V4
SAE 15 W 30
SAE 15 W 30
80 W 90
80 W 90
85 W 140
85 W 140
Coolant Green
Coolant Green
Maximile Ultra Cool 2 X Ready to use
Maximile Ultra Cool 2 X Ready to use
DOT-4
DOT-4
F-10
F-10
T-20
T-20
STFA
STFA
Streering Oil
Streering Oil
Wheel Bearing Grease WB
Wheel Bearing Grease WB
Grease RR-3
Grease RR-3
HLP 46
HLP 46
TH-46
TH-46
HLP-68
HLP-68
Lubricant SS-100
Lubricant SS-100
HLP 32
HLP 32
SU-30W
SU-30W
Hyd oil ultra SLM Ajax
Hyd oil ultra SLM Ajax
Hydraulic oil Sandvik-OH 68
Hydraulic oil Sandvik-OH 68
Shank Oil-OS 100
Shank Oil-OS 100
Compressor Oil Sandink OC 25-H
Compressor Oil Sandink OC 25-H
Servo Hydrex 100
Servo Hydrex 100
Ad Blue ISO 22241 or Diesel Exhaust Fluid
Ad Blue ISO 22241 or Diesel Exhaust Fluid
Tata Genuine DEF
Tata Genuine DEF
DEF Maxi Clean for M-scorpio
DEF Maxi Clean for M-scorpio
DEF SML Ad Blue
DEF SML Ad Blue
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | SAE API 15W40 CK 4 or CI4 | SAE API 15W40 CK 4 or CI4 | 3,150 | ltr | ltcol519 | 30 | |
| 2 | Tata motors Genuine Engine Oil 5 W 30 Full Synthetic | Tata motors Genuine Engine Oil 5 W 30 Full Synthetic | 35 | ltr | ltcol519 | 30 | |
| 3 | Mahindra Max mile ultra V4 | Mahindra Max mile ultra V4 | 200 | ltr | ltcol519 | 30 | |
| 4 | SAE 15 W 30 | SAE 15 W 30 | 420 | ltr | ltcol519 | 30 | |
| 5 | 80 W 90 | 80 W 90 | 810 | ltr | ltcol519 | 30 | |
| 6 | 85 W 140 | 85 W 140 | 250 | ltr | ltcol519 | 30 | |
| 7 | Coolant Green | Coolant Green | 370 | ltr | ltcol519 | 30 | |
| 8 | Maximile Ultra Cool 2 X Ready to use | Maximile Ultra Cool 2 X Ready to use | 160 | ltr | ltcol519 | 30 | |
| 9 | DOT-4 | DOT-4 | 80 | ltr | ltcol519 | 30 | |
| 10 | F-10 | F-10 | 100 | ltr | ltcol519 | 30 | |
| 11 | T-20 | T-20 | 220 | ltr | ltcol519 | 30 | |
| 12 | STFA | STFA | 420 | ltr | ltcol519 | 30 | |
| 13 | Streering Oil | Streering Oil | 30 | ltr | ltcol519 | 30 | |
| 14 | Wheel Bearing Grease WB | Wheel Bearing Grease WB | 182 | kg | ltcol519 | 30 | |
| 15 | Grease RR-3 | Grease RR-3 | 1,312 | kg | ltcol519 | 30 | |
| 16 | HLP 46 | HLP 46 | 630 | ltr | ltcol519 | 30 | |
| 17 | TH-46 | TH-46 | 630 | ltr | ltcol519 | 30 | |
| 18 | HLP-68 | HLP-68 | 630 | ltr | ltcol519 | 30 | |
| 19 | Lubricant SS-100 | Lubricant SS-100 | 210 | ltr | ltcol519 | 30 | |
| 20 | HLP 32 | HLP 32 | 420 | ltr | ltcol519 | 30 | |
| 21 | SU-30W | SU-30W | 210 | ltr | ltcol519 | 30 | |
| 22 | Hyd oil ultra SLM Ajax | Hyd oil ultra SLM Ajax | 210 | ltr | ltcol519 | 30 | |
| 23 | Hydraulic oil Sandvik-OH 68 | Hydraulic oil Sandvik-OH 68 | 120 | ltr | ltcol519 | 30 | |
| 24 | Shank Oil-OS 100 | Shank Oil-OS 100 | 100 | ltr | ltcol519 | 30 | |
| 25 | Compressor Oil Sandink OC 25-H | Compressor Oil Sandink OC 25-H | 100 | ltr | ltcol519 | 30 | |
| 26 | Servo Hydrex 100 | Servo Hydrex 100 | 210 | ltr | ltcol519 | 30 | |
| 27 | Ad Blue ISO 22241 or Diesel Exhaust Fluid | Ad Blue ISO 22241 or Diesel Exhaust Fluid | 1,220 | ltr | ltcol519 | 30 | |
| 28 | Tata Genuine DEF | Tata Genuine DEF | 1,200 | ltr | ltcol519 | 30 | |
| 29 | DEF Maxi Clean for M-scorpio | DEF Maxi Clean for M-scorpio | 550 | ltr | ltcol519 | 30 | |
| 30 | DEF SML Ad Blue | DEF SML Ad Blue | 100 | ltr | ltcol519 | 30 |
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Experience certificates showing Govt/PSU supply of similar products for at least 2 years
Contract copies or purchase orders supporting quantity/value during each year
OEM Authorization letter (if bidding through reseller)
Financial statements or undertaking to show financial standing
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | FLONEX OIL TECHNOLOGIES PRIVATE LIMITED Under PMA | - | 15-06-2026 17:24:33 | |
| 2 | GANPATI TRADERS Under PMA | - | 16-06-2026 09:29:17 | |
| 3 | LUBEKART SALES INDIA PRIVATE LIMITED Under PMA | - | 16-06-2026 08:32:04 | |
| 4 | VIP OIL PRODUCTS LIMITED Under PMA | - | 16-06-2026 15:12:32 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | GANPATI TRADERS(MII) Under PMA | Item Categories : SAE API 15W40 CK 4 or CI4,Tata motors Genuine Engine Oil 5 W 30 Full Synthetic,Mahindra Max mile ul |
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid on BRo lubricant tender in West Siang Arunachal Pradesh 2026?
Bidders must meet 2+ years govt/PSU supply experience for similar products, provide PAN, GST, cancelled cheque, EFT mandate, and OEM authorization if bidding through a reseller. Ensure EMD of ₹110,000 is submitted with bid and verify GST applicability; submit contracts or purchase orders showing prior supply along with technical compliance certificates.
What documents are required for BRo lubricants tender submission West Siang?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, and an undertaking on financial standing. Experience certificates proving 2+ years of govt/PSU supply are essential, along with OEM authorization if applicable and copies of prior contracts for similar products.
What are the key product categories in this BRo tender West Siang?
The tender covers multiple lubricant and fluid categories: engine oils (SAE 15W40 CK-4/CI-4, 5W-30 full synthetic), gear oils (80W-90, 85W-140), coolants (green), DEF/AdBlue ISO 22241, hydraulic oils (HLP grades), steering oil, greases (RR-3, WB), and related specialty fluids listed under the OEM brands.
What is the EMD amount and its payment rules for this BRo tender?
The EMD is ₹110,000. Payment terms specify GST handling by bidders; reimbursement is per actuals or the applicable lower rate. Ensure EMD is submitted according to tender terms and aligned with bidder registration requirements for vendor code creation.
What is the delivery variation clause for BRo lubricant procurement West Siang?
The purchaser may increase or decrease quantity up to 25% of bid quantity. Delivery periods adjust proportionally based on the extended quantity, with a minimum extension of 30 days; original delivery terms remain otherwise intact.
What eligibility criteria apply to OEM or reseller bidders for this tender?
OEMs or authorized resellers must demonstrate regular supply of similar products to govt/PSU entities for at least 2 years. Provide relevant contracts showing annual quantity and value, plus OEM authorization if bidding via a reseller channel.
What standards or certifications are required for BRo lubricants tender West Siang?
Tender data does not specify explicit standards; bidders should provide brand-grade lubricants with OEM documentation and ensure products meet standard industry specs. Compliance with product-brand warranties and safety data sheets is recommended for bid submission.
How to verify GST applicability for BRo tender in Arunachal Pradesh 2026?
Bidder must determine GST on their own and submit GSTIN. GST reimbursement will be based on actuals or the lower applicable rate, not exceeding the quoted GST percentage. Include GST details in bid and ensure GST compliance.
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Documents 5
GeM-Bidding-9381588.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS