Indian Army Procurement: Defence Goods Supply Tender 2026 in India with Option Clause, GST Terms

Tender Overview

The opportunity involves the Indian Army under the Department Of Military Affairs to supply goods via GeM with an emphasis on sample verification, OEM authenticity, and past defence orders. The scope includes the possibility to adjust quantity by up to 25%, at contracted rates, with delivery extensions calculated using a defined formula and a minimum window. Vendors must show GST compliance, PAN, and bank credentials, along with prior defence contract experience. A mandatory sample at bid opening and certificates confirming genuineness, no incident reports in the last year, and at least three GeM contract orders with defence establishments in the past three years are required. Revisions to GST invoicing must align with GeM upload requirements. The bid requires OEM/ MSME/NSIC/ISO certifications for OEMs if bidding via reseller. This procurement emphasizes compliance, traceability, and quality control to ensure compatibility and legitimate, proven performance. It is critical to provide ATC signed on company letterhead and upload warranty documents. The scope is limited to Supply of Goods, with five BOQ items, though item details are not disclosed. This tender highlights supplier due diligence, certification, and transparent contractual execution.

Technical Specifications & Requirements

• Sample item mandatory before technical opening to confirm fitment, compatibility, and quality for the proposed goods.
• Genuine item certificate required; bidders must certify authenticity.
• Past performance: minimum three GeM contract orders with defence establishments in past three years.
• OEM authorization if bidding through a reseller, plus MSME/NSIC/ISO certificates of the OEM.
• GST invoicing must be uploaded on GeM with GST portal payment screenshot.
• ATC to be uploaded on bidder letterhead, signed.
• Document integrity: incorrect documents lead to technical disqualification.

Terms, Conditions & Eligibility

• Option Clause allows ±25% quantity changes at contracted rates; delivery period extends proportionally with a minimum of 30 days.
• Bidder must be GST compliant; GST reimbursement as actuals or applicable rate, whichever is lower, up to quoted GST %.
• Documents required at bid: PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice screenshot on GeM.
• Scope: “Supply of Goods” only; no service or installation scope mentioned.
• ATC and warranty documents must be uploaded; samples and certificates are mandatory for opening.
• Non-compliant bids are rejected; ensure OEM authorization for resellers.