Hand Held Search Light
South Western Railway
Posted:
2 February 2026
Closed:
20 February 2026
GEM
GEM
Indian Army Hand Held Search Light Tender Kapurthala Punjab 2026 - HHSL Specifications ISO Standards
Bid Publish Date
18-Jun-2026, 8:14 pm
Bid End Date
25-Jun-2026, 9:00 pm
Location
Progress
Issue18-Jun-2026, 8:14 pm
AwardPending
Quantity
30
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization required for suppliers to bid on Hand Held Search Light (HHSL) for Indian Army Kapurthala
- • 25% quantity flex allowed during contract and extended delivery period calculations with a 30-day minimum
- • Mandatory NDA; PAN, GSTIN, Cancelled cheque, EFT mandate; vendor code creation documentation
- • Imported HHSL products require Indian office for after-sales service and service support accessibility
- • Dedicated toll-free service number and escalation matrix to be provided by bidder/OEM
- • Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances
Categories
2
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for Hand Held Search Light (HHSL) in Kapurthala, Punjab 144038. The procurement covers the supply, installation, testing, commissioning of HHSL units, including operator training and any required statutory clearances. Specifications cover lamp type, diameter, wattage, color temperature, battery type, housing material, and warranty per HHSL. The scope emphasizes a complete deliverable package with training and after-sales support. Key differentiators include OEM authorization requirements and a robust service/escalation framework. Unique context: military-grade illumination gear for field operations with strict NDA posture and vendor responsibility for after-sales service. This tender includes option-based quantity adjustments up to 25% during the contract period, with proportional delivery time calculations. Location-based tender in Kapurthala aligns with regional defense procurement needs.
Technical Specifications & Requirements
- Type of lamp, Dia of search light (mm), Wattage (W), Color temperature (K), and Battery type are requested under the CONSTRUCTIONAL category.
- Housing material and Warranty for HHSL (in years) are defined under CONSTRUCTIONAL and FUNCTIONAL categories.
- Continuous search light operation time (Hours) at maximum lumen output is required.
- Critical data include OEM/Authorised Distributor authorization, and vendor must provide Manufacturer Authorization and OEM service support details.
- Documentation demands include PAN, GSTIN, Cancelled Cheque, EFT mandate, and NDA-compliant declarations.
- Scope of supply must cover: supply, installation, testing, commissioning, operator training, and statutory clearances (if any).
Terms, Conditions & Eligibility
- Option Clause: Quantity may increase/decrease by up to 25% during contract; delivery period recalculated with minimum of 30 days.
- Mandatory documents for bid: PAN, GSTIN, Cancelled cheque, EFT mandate; NDA to be uploaded; OEM authorization if applicable.
- Imported items require Indian-based OEM/Authorized Seller for after-sales support with registered office in India.
- Dedicated toll-free service contact and escalation matrix must be provided by bidder/OEM.
- Scope includes installation, testing, commissioning, operator training, and any statutory clearances.
Key Specifications
-
Hand Held Search Light (HHSL) with specified lamp type, diameter, wattage, color temperature, battery type, housing material
-
Warranty duration for HHSL as stated in technical terms
-
Continuous operation time at maximum lumen output
-
OEM authorization and after-sales service capability within India
-
Delivery, installation, testing and operator training commitments
Terms & Conditions
-
EMD not specified in data; ensure compliance with standard defense procurement norms
-
Quantity adjustments up to 25% with extended delivery time formula
-
Must provide NDA, OEM authorization, and service support details
Important Clauses
Payment Terms
Not specified in data; bidders should assume standard government terms with milestone payments post-acceptance
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended period applies when option clause exercised
Penalties/Liquidated Damages
Penalty/LD not detailed; assume standard rates for defense contracts if delivery delays occur
Bidder Eligibility
-
Must be able to supply military-grade HHSL and provide OEM authorization
-
Demonstrate after-sales service capability through India-based office
-
Provide NDA and complete vendor data for vendor code creation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hand Held Search Light (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9420933.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Type of lamp | LED |
| CONSTRUCTIONAL | Dia of search light (mm) | 176 to 200 |
| CONSTRUCTIONAL | Wattage of lamp (Watt) | 30 |
| CONSTRUCTIONAL | Color temperature (Degree K) | 5500 to 6500 deg. K for other lamps |
| CONSTRUCTIONAL | Type of battery | Lithium ion |
| CONSTRUCTIONAL | Type of housing material | ABS |
| CONSTRUCTIONAL | Warranty for HHSL (in years) | 12 Months (Li-ion battery) |
| FUNCTIONAL | Continuous search light operation time at maximum lumen output (Hours) | FOR LED / XENON ./= 5 HRS |
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Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
NDA declaration on bidder letterhead
6
Manufacturer/OEM Authorization with distributor details
7
Evidence of service support capability: toll-free number and escalation matrix
8
Documentation proving supply, installation, testing and commissioning capability
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Hand Held Search Light tender Kapurthala Punjab 2026
To bid, provide PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, NDA, OEM authorization, and vendor code creation documents. Ensure OEM support in India and a dedicated service contact. Include supply, installation, testing, commissioning, and operator training details per scope.
What documents are required for HHSL procurement tender in Punjab
Submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA, OEM authorization if applicable, proof of service support capability (toll-free number and escalation matrix), and evidence of installation/commissioning capability. Ensure all documents accompany the bid submission.
What technical specifications are expected for HHSL in this tender
Provide lamp type, diameter (mm), wattage (W), color temperature (K), battery type, housing material, and warranty duration. Also confirm continuous operation time at max lumen output and adherence to OEM authorization requirements for service in India.
When is delivery expected after order for Kapurthala HHSL bid
Delivery timing follows the last date of the original delivery order; if the option clause is exercised, additional time is calculated as (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the payment terms for the Indian Army HHSL contract
Payment terms are not explicitly stated; bidders should anticipate standard government terms with milestones upon delivery, acceptance, and commissioning, subject to final contract conditions and NDA compliance.
What is the scope of supply for HHSL tender in Kapurthala
Scope includes supply, installation, testing, commissioning of HHSL units, operator training, and provision of any required statutory clearances, alongside OEM authorization and after-sales service readiness.
How to verify OEM authorization for imported HHSL products
Ensure an OEM/Authorized Seller certificate with registered Indian office details is provided. The certificate confirms after-sales service capability in India and must accompany the bid submission.
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Documents 3
GeM-Bidding-9420933.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS