Indian Army Department Of Military Affairs Tender for Chapati Warmer Machine, Refrigerator 165 Ltr, Vegetable Rack, Mechanic Trolley & More 2026
Bid Publish Date
18-Sep-2026, 9:34 am
Bid End Date
03-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • OEM-only procurement with genuine warranty confirmation required
- • Quantity variation up to 25% during contract and delivery timetable adjustments
- • Notarized and affidavit-based declarations for anti-counterfeit and blacklisting status
- • 10-item-plus scope across kitchen and support equipment for Indian Army facilities
- • No explicit EMD or estimated contract value disclosed in available data
- • Delivery period mechanics rely on last delivery date with a 30-day minimum extension
- • No technical standards or IS/ISO certifications specified in the provided data
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement across a range of kitchen and support equipment, including a chapati warmer machine, 165 Ltr refrigerator, vegetable rack, heavy-duty caster trolley, combat wall cloth synthetic, water dispenser, hand truck (2x3 ft), spiral binding machine, and ice maker. The BOQ lists 9 total items, with no explicit unit quantities disclosed. The document emphasizes OEM authenticity, valid warranties, and anti-counterfeit declarations, signaling strict compliance and warranty integrity as key selection criteria. A notable feature is the option clause allowing up to 25% quantity variation at contracted rates, plus a flexible delivery timeline tied to the original delivery period. This procurement targets standardized, government-grade equipment for defence facilities, prioritizing genuine OEM products and verifiable supplier credentials.
Technical Specifications & Requirements
- Product categories: chapati warmer, 165 L refrigerator, vegetable rack, heavy-duty caster trolley, synthetic combat cloth, water dispenser, hand truck (2x3 ft), spiral binding machine, ice maker
- Key contractual terms: option to increase/decrease quantity up to 25%; delivery period from the last date of original delivery order; time extension formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
- Bidder assurances: affidavit of genuine OEM product with valid warranty; notarized declaration of non-blacklisting; affidavit of no counterfeit or refurbished items; risk of bid rejection for false declarations
- BOQ detail: 9 items with no specified quantities in the provided data; no start/end dates disclosed
- Standards/quality: not specified in the data; bidders should prepare for OEM warranties and DEFENCE procurement compliance
Terms, Conditions & Eligibility
- EMD/financials: not specified in the data
- Delivery terms: delivery timeline tied to original order; option for extended delivery per clause; minimum 30 days for any extension
- Affidavits required: OEM authenticity, non-blacklisted status, anti-counterfeit declarations
- Compliance: rigid penalties for false declarations; potential legal action and security deposit forfeiture for misrepresentation
- BOQ items: 9 total items; no explicit quantities provided here
- Rights reserved: purchaser may adjust quantity by up to 25% during and after contract; delivery adjustments follow the prescribed formula
Key Specifications
-
Product/service names: chapati warmer machine, 165 L refrigerator, vegetable rack, heavy-duty caster trolley, combat cloth synthetic, water dispenser, hand truck 2x3 ft, spiral binding machine, ice maker
-
Quantities: not disclosed in data; 9 total items
-
EMD/Estimated value: not disclosed
-
Experience: defence procurement experience recommended
-
Quality/Compliance: OEM warranty affidavits; anti-counterfeit declarations
Terms & Conditions
-
25% quantity variation option during/after contract
-
OEM authenticity and anti-counterfeit affidavits required
-
Delivery period linked to last original delivery order date; minimum 30 days extension
Important Clauses
Payment Terms
Not specified in the data
Delivery Schedule
Delivery period to start from the last date of the original delivery order; extensions calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in the data
Bidder Eligibility
-
Affidavits confirming OEM genuineness and warranty
-
Not blacklisted by any Government Department/PSU/Autonomous Body/Defence Organization
-
No counterfeit or refurbished items to be supplied
Tender Data
Bid Details
Quantity
63
Category
Chapati warmer machine
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Chapati warmer machine , Refrigerator 165 Ltr , Vegetable and Plate Rack , Mechanic Trolley with Heavy Duty Caster , Combat Wall Cloth Synthetic , Water Dispenser , Hand Truck 2x3ft , Spiral Binding Machine , Ice Maker
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shahjahanpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Shahjahanpur | Shahjahanpur | - | - | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9909536.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Chapati warmer machine
Chapati warmer machine
Refrigerator 165 Ltr
Refrigerator 165 Ltr
Vegetable and Plate Rack
Vegetable and Plate Rack
Mechanic Trolley with Heavy Duty Caster
Mechanic Trolley with Heavy Duty Caster
Combat Wall Cloth Synthetic
Combat Wall Cloth Synthetic
Water Dispenser
Water Dispenser
Hand Truck 2x3ft
Hand Truck 2x3ft
Spiral Binding Machine
Spiral Binding Machine
Ice Maker
Ice Maker
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Chapati warmer machine | Chapati warmer machine | 2 | nos | rithvik@123 | 10 | |
| 2 | Refrigerator 165 Ltr | Refrigerator 165 Ltr | 2 | nos | rithvik@123 | 10 | |
| 3 | Vegetable and Plate Rack | Vegetable and Plate Rack | 2 | nos | rithvik@123 | 10 | |
| 4 | Mechanic Trolley with Heavy Duty Caster | Mechanic Trolley with Heavy Duty Caster | 2 | nos | rithvik@123 | 10 | |
| 5 | Combat Wall Cloth Synthetic | Combat Wall Cloth Synthetic | 50 | mtr | rithvik@123 | 10 | |
| 6 | Water Dispenser | Water Dispenser | 1 | nos | rithvik@123 | 10 | |
| 7 | Hand Truck 2x3ft | Hand Truck 2x3ft | 2 | nos | rithvik@123 | 10 | |
| 8 | Spiral Binding Machine | Spiral Binding Machine | 1 | nos | rithvik@123 | 10 | |
| 9 | Ice Maker | Ice Maker | 1 | nos | rithvik@123 | 10 |
Categories
12
Corrigendum Updates
2 Updates Update
Extended Deadline
03-Oct-2026, 4:30 am
Opening Date
04-Oct-2026, 4:30 am
Update
Extended Deadline
30-Sep-2026, 4:30 am
Opening Date
01-Oct-2026, 4:30 am
Required Documents
GST Registration
PAN Card
Experience Certificates (similar defence/kitchen equipment procurement)
Financial Statements (audited, where applicable)
EMD/Security Deposit documents (if required per ATC)
Technical Compliance Certificates (OEM authorizations)
Notarized OEM authenticity affidavit
Notarized anti-counterfeit and non-blacklisting affidavits
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in Indian Army kitchen equipment tender in 2026
Bidders must submit GST registration, PAN, experience certificates, and financial statements. Provide OEM authorizations and affidavits confirming genuine OEM product and warranty. Ensure anti-counterfeit declarations are included, and comply with the 25% quantity variation clause and delivery extension formula.
What documents are required for Indian Army chapati warmer bid
Submit notarized OEM authenticity affidavit, anti-counterfeit affidavit, non-blacklisting declaration, and warranty documents. Include GST, PAN, experience certificates for defence procurement, financial statements, and any EMD/security deposit as per ATC. Ensure all documents are current and properly notarized.
What are the delivery terms for Army kitchen equipment tender
Delivery period starts from the last date of the original delivery order. If quantity increases, extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend delivery to cover up to the original period.
Which products are included in the Indian Army procurement
The scope includes chapati warmer machine, 165 L refrigerator, vegetable rack, mechanic trolley with heavy-duty caster, combat wall cloth synthetic, water dispenser, hand truck 2x3 ft, spiral binding machine, and an ice maker, totaling 9 items with undisclosed quantities.
What is required to prove OEM warranty in this tender
Submit an affidavit confirming the product is genuine OEM with valid warranty, plus OEM authorization documents and supplier experience in defence-grade equipment. Ensure all warranty terms are clearly stated and match the supplied item specifications.
What penalties apply for false declarations in Army bids
Any false declaration or forged documents may lead to bid rejection, order cancellation, forfeiture of security deposit, and legal action. Ensure affidavits are notarized and verified against official records to mitigate risk.