HPCL Supply Tender Visakhapatnam 14-FV-7916 14-FV-7917 Procurement 2026
Bid Publish Date
15-Aug-2026, 3:15 pm
Bid End Date
02-Sep-2026, 4:00 pm
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified
- • Special clauses: 25% quantity option, currency-based extensions, 30-day minimum delivery time
- • Eligibility: Manufacturer must claim MSE preference; traders excluded unless policy allows matching
- • Warranty/AMC: Not specified
- • Penalties/Performance bonds: Not specified
- • Delivery/Installation: Supply-only scope; delivery timeline governed by option clause
- • Delivery location: Visakhapatnam, Andhra Pradesh
- • Payment terms: Not specified
- • Contract scope: Only supply of Goods; no installation or services
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for the supply of goods under the procurement scope described as 14-FV-7916 and 14-FV-7917 at Visakhapatnam, Andhra Pradesh. The contract contemplates flexible quantity with an option clause allowing up to 25% more quantity at contracted rates, and a minimum delivery extension framework of 30 days. The bid is restricted to the manufacture of offered goods to claim MSE purchase preference, with a path to match L-1 within 15% of the price band for contract award. Scope is limited to the supply of goods; no service or installation components identified. This tender emphasizes adherence to public procurement policy and supplier eligibility provisions.
Technical Specifications & Requirements
- Quantity adjustment: up to 25% of bid quantity at contract placement; during currency, up to another 25% at contracted rates.
- Delivery timeline logic: computed as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery time rules apply.
- Scope: Only supply of Goods; no services included.
- Purchase preference: MSE advantages are applied for manufacturers; traders excluded; if L-1 not MSE, MSE bidders may match within +15% of the margin.
- ATC document: Buyer uploaded an additional ATC; bidders should review the file.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% during both initial and currency periods.
- Scope of Supply: Only supply of Goods as bid price components.
- MSE preference: If bidder is manufacturer, MSE benefits apply; otherwise, traders are excluded unless policy allows price matching within 15%.
- ATC link: Bidders must view the Buyer Uploaded ATC for additional terms.
- BOQ: No items listed; no quantitative schedules available in the BOQ.
Key Specifications
-
Product/service names: 14-FV-7916, 14-FV-7917 (Goods supply)
-
Quantities: Not specified in BOQ; tender allows up to 25% quantity variation
-
Estimated value: Not disclosed
-
Experience: Manufacturer–driven eligibility for MSE preference
-
Quality/standards: Not specified; review ATC for additional terms
-
Delivery: Minimum 30 days for any extended period; dependent on option clause
-
Warranty/AMC: Not specified
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contracted rates
-
MSE preference linked to manufacturer eligibility and price matching within 15%
-
Delivery period calculations must follow the specified formula with a 30-day minimum
Important Clauses
Purchase Preference
MSEs may receive preference if they are manufacturers; traders excluded; price matching within +15% if L-1 is not an MSE
Delivery Extensions
Additional delivery time = (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Scope of Supply
Bid price to include all cost components for the supply of goods only
Bidder Eligibility
-
Manufacturers eligible for MSE preference; bidders must provide documentary evidence
-
Capability to supply goods only; no service components
-
Compliance with ATC terms provided by buyer
Tender Data
Bid Details
Quantity
2
Category
Supply of 14-FV-7916
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of 14-FV-7916 , Supply of 14-FV-7917
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
150
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Swapna Saugat Pati | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 150 | - |
Authority Records
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Documents 6
GeM-Bidding-9722021.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
02-Sep-2026, 10:30 am
Opening Date
02-Sep-2026, 11:00 am
Update
Extended Deadline
29-Aug-2026, 10:30 am
Opening Date
29-Aug-2026, 11:00 am
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing prior similar supply experience
Financial statements demonstrating financial capacity
EMD/Security deposit documents (as per tender terms)
Technical bid documents or compliance certificates
OEM authorizations or manufacturer proof (if applicable)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL supply tender in Visakhapatnam 2026
Bidders should submit GST, PAN, experience and financial documents, plus OEM authorizations if applicable. Ensure compliance with the ATC document and provide evidence of manufacturing capacity to claim MSE preference; the bid covers supply of goods only and allows up to 25% quantity variation.
What documents are required for Visakhapatnam HPCL supply bid
Required documents include GST registration, PAN, experience certificates for similar goods, financial statements, EMD documents, technical compliance certificates, and OEM authorizations. Prepare in the format specified by the ATC and upload alongside the technical bid.
What are the delivery terms for the HPCL Visakhapatnam tender
Delivery must start after the order date, with an automatic minimum delivery window of 30 days for any extended period. The formula for extended delivery time is (Additional quantity ÷ Original quantity) × Original delivery period, applying to any 25% quantity changes.
How does MSE preference affect HPCL tender in Andhra Pradesh
MSE bidders manufacturing the offered goods may receive purchase preference. If L-1 is not an MSE, MSE sellers within +15% of L-1 can match price and potentially win the contract for the full order value.
What is the scope of supply for HPCL 14-FV-7916/7917
The scope is strictly the supply of goods; no installation or services are included. Bid price must cover all cost components associated with the goods being supplied.
Where can I access the ATC for this HPCL tender
The buyer uploaded the ATC document; bidders must click the provided link in the tender portal to view additional terms and conditions and ensure full compliance before submission.
What are the key eligibility criteria for suppliers in Visakhapatnam
Eligibility focuses on manufacturer status for MSE preference, submission of required financial and experience documents, GST/PAN compliance, and ability to supply goods only, with adherence to ATC terms.
When is the bidding window for HPCL Visakhapatnam tender 2026
The tender window details are not provided in the data; bidders should monitor the HPCL tender portal for bid opening dates, submission deadlines and any earlier or extended timelines.