Indian Army Automated Inventory Management System Tender Department Of Military Affairs 2026 - ₹54,000 EMD, 1-Year Warranty
Progress
Key Highlights
- • Explicit EMD amount: ₹54,000
- • Warranty requirement: 1 year; Maintenance commitment: minimum 3 years
- • Compulsory pre-bid meeting and on-site tech evaluation
- • Option clause allows ±25% quantity variation during contract
- • Delivery timeline rules: extended period calculations with minimum 30 days
- • Must be a reputed company offering best-quality equipment
- • No BOQ items available; focus on system solution delivery and support
- • Specifics on location and exact product specs are not provided
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for an automated inventory management system. The bid requires registration and participation from suppliers capable of delivering a complete hardware-software solution with installation, configuration, and ongoing support. The bid specifies an Earnest Money Deposit of ₹54,000 and mandates a compulsory pre-bid meeting. The option clause permits a ±25% quantity variation during contract execution, with delivery timelines linked to the original delivery period. A 1-year warranty plus a minimum 3-year maintenance commitment are required, underscoring lifecycle support expectations. There is a strong emphasis on presenting equipment for technical evaluation on-site before bid opening, highlighting the Army’s preference for demonstrated reliability and robust serviceability. Although BOQ items and precise location are not provided, the tender focuses on reputable suppliers offering high-quality, well-supported inventory management solutions.
Technical Specifications & Requirements
- Product: Automated Inventory Management System for military use
- Key commitments: 1 year warranty; 3 year maintenance service commitment
- Technical evaluation: bidders must visit the site for equipment presentation during technical evaluation
- Vendor expectations: equipment must be of best quality from a reputed company
- Option clause: quantity may be increased/decreased by up to 25% of bid/contract quantity
- Delivery planning: extended delivery timing formula applies, minimum 30 days if original is less
- EMD: ₹54,000; payment terms not specified in available data
- Additional terms: pre-bid meeting is compulsory for participating bidders
Terms, Eligibility & Key Clauses
- EMD: ₹54,000 (as per tender data)
- Warranty: 1 year; Maintenance: 3 years minimum
- Pre-bid meeting: compulsory for all bidders
- Technical evaluation: on-site presentation required before opening technical bid
- Quantity variation: ±25% allowed during contract execution
- Supplier qualification: must be from a reputed company with best-quality equipment
- Delivery terms: as per option clause; calculated extension rules apply if quantity changes
Key Specifications
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Automated Inventory Management System for Indian Army
-
1 year warranty with 3 year maintenance
-
On-site technical evaluation prior to bid opening
-
Supplier must be from a reputed company delivering high-quality equipment
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Quantity variation up to 25% during contract execution
Terms & Conditions
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EMD: ₹54,000 required to participate
-
Compulsory pre-bid meeting for bidders
-
Option clause permits ±25% quantity variation
-
1 year warranty + 3 year maintenance commitment
-
On-site tech evaluation before bid opening
Important Clauses
Payment Terms
Not specified in available data; EMD required ₹54,000
Delivery Schedule
Delivery timing governed by original delivery period with extended period rules; minimum 30 days where applicable
Penalties/Liquidated Damages
Not specified in available data
Bidder Eligibility
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Must be a reputed company capable of supplying automated inventory management systems
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Demonstrated ability to provide 1-year warranty and 3-year maintenance
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Participation contingent on successful on-site technical evaluation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
AUTOMATED INVENTORY MANAGEMENT SYSTEM
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Pre-Bid & Qualification
Pre-Bid Date
24-08-2026 09:00:00
Pre-Bid Venue
2CZW, Patiala.
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Patiala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Patiala | Patiala | - | - | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9705984.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
Experience Criteria
Past Performance *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about PUNJAB tender market
How to participate in Indian Army inventory management tender 2026?
Bidders must meet eligibility, submit EMD of ₹54,000, attend the compulsory pre-bid meeting, and present equipment during the on-site technical evaluation. Ensure you are a reputed supplier with a valid GST/PAN where applicable and readiness for 1-year warranty plus 3-year maintenance.
What documents are required for the automated inventory tender in India Army?
Documents include EMD receipt for ₹54,000, company registration proof, prior experience in similar systems, certifications evidencing quality, and any OEM authorizations. A pre-bid meeting attendance proof and on-site evaluation documents may also be required.
What are the warranty and maintenance terms for this Army tender?
The tender requires a 1-year warranty and a minimum 3-year maintenance commitment. Vendors should outline service response times, spare parts availability, and on-site maintenance SLAs to meet government expectations.
What is the impact of the 25% option clause on quantities?
The purchaser can increase or decrease the ordered quantity by up to 25% of bid quantity at contract placement and during currency, with delivery extension rules based on the calculated extended period. Vendors must plan scalable provisioning.
When is the technical evaluation for the automated inventory system tender?
Bidder must visit the specified site for an equipment presentation during technical evaluation before bid opening, ensuring the system meets required performance and reliability standards.
Which standards or certifications are expected for this Army inventory tender?
Specific standards are not listed in the data; bidders should highlight capabilities, reliability, and quality controls, with emphasis on presenting equipment from reputed brands and meeting lifecycle support expectations.
What is the delivery timeline policy for quantity variations in this tender?
Delivery timing uses the original delivery period; for extended periods, the additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
Is pre-bid meeting mandatory for all bidders in this procurement?
Yes, the pre-bid meeting is compulsory for all bidders participating in the bidding process, ensuring alignment on technical expectations and evaluation criteria.