Bids are Invited For Custom Bid for Services - PROCUREMENT OF ADDITIONAL SOLAR LIGHTING SYSTEM FOR NIGHT FLYING IN RESS in SOUTH GOA, GOA

Q1: How to participate in the Indian Navy's solar lighting tender for night flying in RESS?
To participate in this tender, bidders must register on the GeM portal and ensure they meet the eligibility criteria specified by the Ministry of Defence. It is essential to upload all required documents, including experience certificates, turnover proof, and technical certifications. The bid includes specific parameters for the solar system's compliance with statutory standards and project requirements. Bidders should review the detailed scope of work, technical specifications, and submission deadlines. It is recommended to attend the pre-bid meeting scheduled at Dabolim Goa and prepare a comprehensive proposal aligned with the military standards. For a smooth registration process, visit https://tenderai.in/services/gem-profile-registration.

Q2: What are the eligibility criteria for supplying solar lighting systems to the Indian Navy?
Candidates must demonstrate a minimum average annual turnover of ₹5 lakh over the last three financial years, supported by audited balance sheets or CA certificates. The bidder must have at least 1 year of experience in providing similar services or systems, preferably with government or defense organizations. MSMEs and startups are eligible for purchase preferences if they fulfill the registration and compliance requirements on the GeM portal. Key documents include experience certificates, turnover proof, and certification of technical standards. Prior experience in military-grade or solar lighting systems is preferred.

Q3: How can MSMEs benefit from the Indian Navy’s solar lighting system procurement?
MSMEs can avail purchase preferences as per the Public Procurement Policy for Micro and Small Enterprises, 2012. They need to upload valid MSME registration certificates and demonstrate their capability to supply the products as specified. If their bid is within 15% of the L-1 price, they can secure full or partial award quotas, improving their chances of securing government contracts. These policies aim to promote indigenous manufacturing and local enterprise participation, enabling MSMEs to scale their defense sector footprint effectively. Ensure your GeM profile is validated for maximum benefit.

Q4: What technical standards must the solar lighting system comply with for this tender?
The solar lighting system must meet all statutory and regulatory standards prescribed by the Indian Defence authorities, including compliance with SOW, SLA, and applicable safety and environmental norms. The system should demonstrate durability, energy efficiency, and compatibility with night flying operations. Detailed technical specifications are available in the bid documents linked to the tender. The system’s core features must include high brightness, long battery life, weather resilience, and seamless integration with existing infrastructure. Compliance certificates must be uploaded during bid submission.

Q5: What is the deadline for bid submission and bid validity for this tender?
The bid submission deadline is 26th July 2025 at 18:00 IST, with bid opening scheduled at 18:30 on the same day. Bidders must ensure their offer remains valid for 90 days from the end date, meaning their proposal should be valid until at least early October 2025 to be eligible for evaluation. Timely submission of all required documents and adherence to technical specifications are essential. For detailed deadlines and process updates, regularly check the official tender notice on the GeM portal.

Q6: What are the key logistical considerations for delivering solar lighting systems to INS HANSA Goa?
Delivery must be made to INAS 300 INS HANSA in Dabolim, Goa, South Goa. Bidders should factor in transportation, customs clearance (if applicable), and on-site installation support within the stipulated project time frame of approximately three months. Safety, weather conditions, and operational security should be considered to avoid delays. Engaging local logistics providers with military clearance can facilitate smoother, timely delivery. Early planning for transportation and storage will ensure seamless deployment and compliance with the project schedule.

Q7: What support services are expected from bidders after supply and installation?
Vendors must provide dedicated toll-free service support and an escalation matrix to handle post-installation technical issues, defects, or maintenance requirements. The system should include provisions for ongoing support, warranty service, and timely repairs. Adequate service centers within the region, especially in Goa, are preferred to ensure quick response times. Providing detailed escalation procedures and service level commitments can strengthen your bid and demonstrate your capability to support critical defense operations.

Q8: How to ensure compliance with all bidding conditions and avoid disqualification?
Bidders should meticulously review all tender clauses, including eligibility, technical specifications, and administrative requirements. Missing documents, non-compliance with the prescribed formats, or failure to provide necessary certificates can lead to disqualification. Validation of credentials via GeM profile and secure uploading of experience, turnover, and technical documents are crucial. Compliance with the specified bid validity, submission deadlines, and technical standards must be maintained. For detailed guidance, consult the bid documents linked in the tender portal and consider professional support for registration and documentation.

Q9: Can foreign manufacturers participate in this Indian defence tender?
Yes, foreign manufacturers can participate provided they meet all Indian government procurement policies and standards. Their products must comply with Indian standards, and they must be registered on the GeM portal. Importantly, all product certifications, safety, and statutory approvals should align with the tender requirements. Establishing local partnerships or subsidiaries with Indian entities can facilitate procurement, certification, and support functions. Visit https://tenderai.in/services/gem-profile-registration for assistance with seamless registration and compliance.

Q10: How does the evaluation process work for this bid?
The evaluation is primarily based on total value as per the bid schedule, with technical compliance as a crucial criterion. Bids will be assessed on their adherence to specifications, certification, experience, and financial stability. The selection process is designed to promote fair competition and compliance with MSME benefits if applicable. Bidders should prepare clear technical proposals, competitive pricing, and supporting documentation to optimize their chances at a successful award. Post-evaluation, the contract will be awarded based on the evaluation results and bid conformity.

Ensure your bid is prepared in accordance with all tender specifications and leverage professional services like those offered by TenderAI for smooth GeM registration, company insights, and compliance checks.