Tamil Nadu Dairy Development Corporation Limited Multifunction Printer Tender Chennai TN 2026 - ISO 24734 Speed & Auto Duplex, MS Office Supply
Bid Publish Date
08-Jan-2026, 6:18 pm
Bid End Date
22-Jan-2026, 3:00 pm
Value
₹12,00,000
Location
Progress
Tender Overview
The procurement is issued by the Tamil Nadu Dairy Development Corporation Limited, on behalf of the Tamil Nadu Cooperative Milk Producers Federation Limited, for a ** Multifunction Printer (Print, Scan, Copy )** to be deployed at Chennai, Tamil Nadu 600001. Estimated value is ₹1,200,000. The contract requires Auto Duplexing, ISO/IEC 24734 based speeds, and a defined paper handling and connectivity setup. A key differentiator is the requirement to establish a functional service center in Tamil Nadu within 30 days of award and to activate warranty at the consignee premises, with payment conditioned on warranty activation. The bidder must also supply MS Office (latest) with the unit. The clause on quantity allows ±25% variation during contract execution. These parameters shape the bid approach for procurement of a government-grade office printing solution.
Technical Specifications & Requirements
- Print Technology: Generic
- Type of Printing: Printing
- Print Paper Size: Printing
- Minimum Print Speed (A4 Mono) as per ISO/IEC 24734 (ppm)
- Minimum Print Speed (A4 Colour) as per ISO/IEC 24734 (ppm)
- Minimum Speed (A3 Mono) as per ISO/IEC 24734 (ppm)
- Minimum Speed (A3 Colour) as per ISO/IEC 24734 (ppm)
- Auto Duplexing Printing/Coping: 2-sided feature
- Original Document Feeder Type (Scanning/Copying)
- Number of Main Paper Tray
- Connectivity: Required for network and local use
All speeds, sizes and exact ppm values should align with the ISO/IEC 24734 method and the specific model offered by the bidder. The BOQ contains no line items; vendors must rely on the above stipulations to demonstrate compatibility, reliability, and serviceability for government office environments.
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders should anticipate standard government practice and verify with the procurement agency
- Delivery/QS Flexibility: Quantity may vary ±25% at contract award or during currency with extended delivery time calculations
- Service Centres: Functional center in Tamil Nadu required; must be established within 30 days if not existing
- Support: Dedicated toll-free service line and escalation matrix must be provided by the bidder/OEM
- Warranty Activation: Warranty activation at consignee premises; payment disbursed after activation
- GST/Registration: GST certificate mandatory; registered in Tamil Nadu
- MS Office: Supplier to provide latest MS Office with the printer
- Documentation: Ensure standard bid submission documents as per T&Cs; no BOQ items present
Key Specifications
-
Print Technology: Generic
-
Type of Printing: Printing
-
Print Paper Size: Printing
-
Minimum Print Speed (A4 Mono) ISO/IEC 24734 (ppm)
-
Minimum Print Speed (A4 Colour) ISO/IEC 24734 (ppm)
-
Minimum Speed (A3 Mono) ISO/IEC 24734 (ppm)
-
Minimum Speed (A3 Colour) ISO/IEC 24734 (ppm)
-
Auto Duplexing Printing/Coping: Yes
-
Original Document Feeder Type: For Scanning and Copying
-
Number of Main Paper Tray: Not specified
-
Connectivity: Not specified
Terms & Conditions
-
Delivery quantity may vary ±25% with proportional delivery time adjustment
-
Warranty activation must occur at consignee premises before final payment
-
Tamil Nadu service center presence or establishment within 30 days of award
-
Dedicated toll-free service line and escalation matrix required
-
GST registration in Tamil Nadu mandatory; MS Office license supplied
-
No BOQ items; refer to general printing specifications and ISO speeds
Important Clauses
Payment Terms
Payment released after warranty activation; MS Office bundled with delivery; service center evidence required
Delivery Schedule
Delivery period linked to order date; option of increased quantity extends delivery time per extended quantity formula
Penalties/Liquidated Damages
Not specified in provided data; bidders should seek standard LD terms in final contract
Bidder Eligibility
-
Must have a functional service center in Tamil Nadu or establish within 30 days of award
-
GST registration in Tamil Nadu
-
Experience in supplying/servicing multifunction printers (print/scan/copy) for government or institutional buyers
-
OEM authorization or direct supply capability for MS Office bundle
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SUPER ENTERPRISES Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L2 | MRV INFOTECH INDIA PRIVATE LIMITED Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L3 | SAI BABA BUSINESS MACHINES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L4 | TECH MANTRA( MSE Social Category:General ) Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L5 | SNEW COMPUTERS PRIVATE LIMITED Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L6 | THE ZIGMA TECHNOLOGIES INDIA PRIVATE LIMITED Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L7 | OM SAKTHI INFOSOLUTIONS( MSE Social Category:OBC ) Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L8 | RELIANCE SYSTEMS( MSE Social Category:OBC ) Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L9 | SGS ELECTRONICS AND ENTERPRISES Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L10 | ASCENT E DIGIT SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L11 | RGS INFOTECH( MSE Social Category:OBC ) Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L12 | ICARE IT SOLUTIONS( MSE Social Category:General ) Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L13 | INTECH COMPUTER SERVICES( MSE Social Category:OBC ) Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) |
Tender Data
Bid Details
Quantity
112
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
24
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-8816346.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
22-Jan-2026, 9:30 am
Opening Date
22-Jan-2026, 10:00 am
Required Documents
GST Certificate demonstrating Tamil Nadu registration
PAN Card of bidder
Experience certificates for similar printer supply/installation
Financial statements showing turnover and stability
Evidence of Functional Service Centre in Tamil Nadu or proof of establishment within 30 days
OEM authorization/license (if applicable)
Technical bid/documentation demonstrating ISO/IEC 24734 compliance or equivalent
Warranty activation proof and service escalation details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Inkjet, Laser |
| Generic | Type of Printing | Monochrome (Black), Colour Or higher |
| Printing | Print Paper Size | A4 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | Not Applicable Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | Not Applicable Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 1 |
| Connectivity | Connectivity | USB Port, Ethernet Port, Wi-Fi |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the multifunction printer tender in Chennai Tamil Nadu 2026
Bidders should submit GST registration in Tamil Nadu, PAN, and experience certificates for similar printers. Provide OEM authorization, service center details in Tamil Nadu, and proof of MS Office supply. Ensure warranty activation at consignee premises before final payment and comply with ISO 24734 speeds for A4/A3 printing.
What documents are required for the TN Dairy Development printer bid
Required documents include GST certificate (Tamil Nadu), PAN card, company financial statements, experience certificates for related projects, proof of a Tamil Nadu service center or plan to establish within 30 days, and OEM authorization if not direct vendor.
What are the technical specifications for the proposed printer in this tender
Specifically, exact ISO/IEC 24734 speeds for A4 mono/color and A3 mono/color must be demonstrated, along with auto duplex capability, Original Document Feeder Type, number of main paper trays, print sizes, and connectivity options suitable for government offices.
When is delivery expected after contract award for Tamil Nadu printer bid
Delivery terms are linked to the order date with potential quantity variation of ±25%. Extended delivery time calculations follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and possible extension up to the original delivery period.
What are the warranty and payment conditions for the printer procurement
Warranty activation must occur at the consignee premises; payment is released after warranty activation. The bidder must provide service support commitments, including a toll-free line and escalation matrix, to ensure prompt resolution of issues.
What is required for service support in Tamil Nadu for this tender
Bidder or OEM must have a functional service center in Tamil Nadu or establish one within 30 days of award. A dedicated toll-free service number and an escalation matrix must be provided to the consignee for timely support.