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South East Central Railway Toner Cartridges Tender Bilaspur Chhattisgarh 2026 - OEM Authorization, Local Content, and 100% Indigenous/Imported Cartridges

Bid Publish Date

19-Jul-2026, 4:32 pm

Bid End Date

29-Jul-2026, 5:00 pm

Location

BILASPUR , CHHATTISGARH
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Progress

Issue19-Jul-2026, 4:32 pm
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The procurement targets the supply of Toner Cartridges / Ink Cartridges / Printer Consumables for the South East Central Railway in Bilaspur, Chhattisgarh. Scope is limited to supply of Goods with no installation. The tender emphasizes OEM authorization, explicit proof of supply, and adherence to Make in India local content requirements. A crucial differentiator is the requirement to present a valid OEM authorization and supply credentials, verified by purchaser or nominated inspector, with documented delivery evidence. The bid also requires warranty/guarantee certificates at delivery and certifies that the item meets minimum local content as per policy.

Technical Specifications & Requirements

Key data points include: generic cartridge attributes across brand, model, color, and OEM compatibility; minimum yield of replacement cartridges; and boolean criteria on whether items are fully imported (0% local content) or fully indigenous (100% local content). Bidders must provide:

  • Tender-spec authorization per Railway Board guidelines
  • Proof of supply with quantity and date, signed by purchaser/nominator
  • Local content certificate specifying percentage and locations of value addition
  • Warranty certificate and test report at delivery
  • Compliance with Make in India policy and exact local-content calculations
  • Documentation demonstrating supply credentials for toner/ink cartridges (Q2 category)

Terms, Conditions & Eligibility

Responses must include OEM authorization, and supply certificates; offers lacking requisite certificates will be rejected. Mandatory disclosures include local content percentage, locations of value addition, and proof of past supplies. Warranty and test reports to accompany delivery. All terms prevail in case of conflict with bid conditions. Deliverables are strictly goods-only with no services; adherence to bidder authentication and genuineness checks is required.

Key Specifications

  • Product: Toner Cartridge / Ink Cartridge / Printer Consumable

  • Category: GENERIC

  • Printer compatibility: OEM model numbers (as per tender)

  • Color: All standard cartridge colors

  • Minimum yield: As per replacement cartridge specification

  • Supply scope: Goods-only delivery to railway premises

Terms & Conditions

  • OEM authorization required directly from manufacturer

  • Local content certificate mandatory (0 for imported, 100 for indigenous)

  • Warranty certificate and test report due at delivery

  • Proof of past supply along with quantity and date must be attached

Important Clauses

Payment Terms

Not specified in provided data

Delivery Schedule

Delivery timeline to be confirmed; items are goods-only supply

Penalties/Liquidated Damages

Not detailed in data; follow standard tender terms

Bidder Eligibility

  • Must hold OEM authorization directly from cartridge manufacturer

  • Evidence of past toner/ink cartridge supply to government bodies (Q2 category)

  • Local content certification as per Make in India policy

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Bilaspur

Delivery Pincodes

495004

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Pradip Kumar Prasad495004,OFFICE CAO Construction, NIRMAN BHAVAN ,South East Central Railway BILASPURBilaspurChhattisgarh4950041015-

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9584511.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet MFP M438dn, HP LaserJet MFP M438n, HP LaserJet MFP M438nda, HP LaserJet MFP M440dn, HP LaserJet MFP M440n, HP LaserJet MFP M440nda
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 335X Black LaserJet Toner Cartridge-W1335X
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization letter directly from OEM

4

Proof of supply with quantity and date (signed by purchaser or nominated officer)

5

Certificates of warranty/guarantee

6

Test reports for supplied cartridges

7

Local content certificate with percentage and value-add locations

8

Tax invoices and delivery challans

9

Any Make in India compliance documentation

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for toner cartridge tender in Bilaspur Chhattisgarh 2026?

Bidders must obtain OEM authorization, provide proof of supply with quantity and date, submit local content certificate, and attach warranty/test reports at delivery. Include GST, PAN, and past supply certificates. Ensure compliance with Railway Board guidelines and Make in India requirements; the bid is goods-only with delivery to SECR Bilaspur.

What documents are required for the SECR toner cartridge tender in Bilaspur?

Required documents include GST registration, PAN, OEM authorization letter, proof of supply (signed by purchaser or nominated officer), warranty certificates, test reports, and local content certificate detailing percentage and value-add locations. Also provide tax invoices and delivery challans for each shipment.

What are the local content requirements for the cartridge bid 2026?

Bidders must declare local content percentage; enter 0 for fully imported, 100 for fully indigenous items, with calculations per Make in India policy. Provide locations where local value addition occurs; this certificate is mandatory or bid may be rejected.

When is delivery expected for audited toner cartridges to SECR Bilaspur?

Delivery terms are goods-only with a delivery schedule to be confirmed in the final purchase order. Ensure warranty certificates accompany delivery, and attach test reports at the time of delivery as per ATC clauses.

What is required to prove supply credentials for toner cartridges?

Suppliers must attach actual supply proof such as receipt notes, inspection certificates, CRAC, or receipted challans with quantity and date. Purchase orders or GeM contract copies alone are not sufficient to prove completion.

Which OEM brands or models are acceptable for the cartridge tender?

Bids require direct OEM authorization; platform accepts compatible cartridges only if OEM approval is supplied. Specify model numbers and printer/ multifunction machine compatibility as per tender; non-compliant brands risk disqualification.

What warranties and testing are required for cartridges tender in Bilaspur?

Warranty/guarantee certificates and test reports must be submitted at delivery. Ensure the cartridges meet the stated minimum yield and compatibility with listed OEM models; any failure to provide warranty documentation may invalidate the bid.

What are the key eligibility criteria for SECR printer consumables?

Eligibility includes OEM authorization, proven past supply in the Q2 category, local content certification, and adherence to Make in India. Provide supply proofs with dates and quantities; ensure GST/PAN compliance and deliver goods to railway premises as per terms.

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