ICAR DARE Video Conferencing Audio System Tender India 2026 with IPv6 Readiness and OEM Authorization
Progress
Tender Overview
The Indian Council of Agricultural Research (ICAR) under the Department of Agricultural Research and Education (DARE) publishes a procurement for a multimedia audio-visual solution, including Video Conferencing Cameras, Wired Microphones, Speaker Systems, Audio Amplifiers, and Audio DSP. The tender specifies EMD of ₹1,25,000 and requires OEM authorization, vendor turnover compliance, and data-sheet alignment with product specifications. Bidders must demonstrate experience supplying similar government-grade AV equipment for at least 3 years, including contracts with Central/State Governments or PSUs. Key differentiators include IPv6 readiness for IT equipment and on-site installation by OEM-certified personnel. The scope emphasizes integration, testing, and training (if applicable) with OEM oversight, ensuring hardware/software integrity and compatibility with government IT security requirements.
Key Specifications
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Video Conferencing Camera: PTZ function, maximum resolution specification, optical zoom, FOV
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Wired Microphone: polar pattern, transducer type, maximum SPL, impedance
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Speaker: total RMS power, number of drivers, mounting type, impedance, outputs
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Amplifier: nominal impedance, power per channel, number of channels
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DSP: input/output options, supported codecs, integration with conferencing platforms
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Warranty: comprehensive on-site warranty duration and coverage
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Compliance: IPv6 readiness and security certifications
Terms & Conditions
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EMD of ₹1,25,000 payable with bid submission
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OEM authorization required; installation by OEM-certified resource
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3 years of prior experience manufacturing/supplying similar Govt products
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IPv6 readiness mandatory; Malicious Code certificate required
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Data Sheet alignment; no mismatch between bid and product specs
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Turnover evidence for last 3 years; financial due diligence
Important Clauses
Payment Terms
Payment terms to be specified in purchase order; ensure compliance with IT procurement norms and any advance/milestone-based payment
Delivery Schedule
Delivery timelines to be defined; installation and commissioning to be performed by OEM-certified resources
Penalties/Liquidated Damages
LD provisions to be defined in contract; ensure compliance with delivery and performance milestones
Bidder Eligibility
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3 years of regular manufacturing/supply of similar AV equipment to Govt bodies
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OEM authorization or authorized reseller with certificate
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No current liquidation or similar financial distress; healthy turnover
Tender Data
Bid Details
Quantity
22
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
50
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2) , Wired Microphone (V2) (Q2) , Speaker (V3) (Q2) , Audio Amplifier (V3) (Q2) , Audio Digital Signal Processor (Q3)
Authority Records
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Documents 11
GeM-Bidding-9017662.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Specifications
6 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Genric Description | Video Conferencing Camera |
| Genric | PTZ Function | Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | Full HD (1920 x 1080 Pixel), 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Zoom Range Optical (Maximum) | 20X, 22X, 30X Or higher |
| Genric | Field of View (Degree) | 45-60 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for ICAR DARE AV equipment tender in India 2026
To bid, ensure OEM authorization is provided, upload 11/17 Data Sheet, and attach Malicious Code Certificate. Meet 3-year Govt supplier experience, provide turnover evidence, and submit ₹1,25,000 EMD. Include IPv6 readiness, installation plan, and comprehensive on-site warranty details.
What documents are required for ICAR AV equipment procurement 2026
Submit GST, PAN, 3-year Govt supplier experience contracts, audited turnover statements or CA certificate, OEM authorization, 11/17 Data Sheet, Malicious Code Certificate, IPv6 readiness certificate, installation/commissioning plan, and warranty terms per ATC.
What are the technical specs for ISI marked AV gear tender
The tender requires PTZ camera capability, maximum resolution per camera, optical zoom, field of view, microphone polar pattern, transducer type, speaker RMS power, impedance, and DSP capabilities; data sheet must match, with no parameter mismatch.
When is the EMD for ICAR procurement due and how to submit
EMD is ₹1,25,000 and must accompany the bid submission. Submit via online portal or as DD/POC as per tender guidelines, ensuring receipt confirmation and proper bidding portal attachment with the bid documents.
What are the eligibility criteria for OEM authorization in this bid
Bidder must provide OEM authorization with detailed contact details, including name, designation, address, email, and phone; installation must be performed by OEM-certified personnel; data sheets must align with offered products.
What warranty and post-sale support are expected in ICAR AV bid
The contract requires a comprehensive on-site warranty and potential AMC. Specific duration and coverage will be defined in the purchase order; ensure service levels for remote diagnostics and on-site minimum response times.
How to ensure IPv6 readiness for hardware in this tender
Provide a formal IPv6 readiness certificate and confirm all IT equipment supports IPv6 networking from day one; verify with data sheet and supplier declaration to avoid rejection during evaluation.
What happens if data sheet parameters do not match the offer
Mismatches between Data Sheet and offered hardware lead to bid rejection. Ensure every parameter in the 11/17 Data Sheet precisely matches the hardware specifications, including PTZ, resolution, audio specs, and DSP features.