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Indian Air Force Security Equipment Procurement Jorhat Assam - ISM/EMD 260000 Tender 2026

Bid Publish Date

21-Jul-2026, 7:59 am

Bid End Date

11-Aug-2026, 10:00 am

EMD

₹2,60,000

Location

JORHAT , ASSAM
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Progress

Issue21-Jul-2026, 7:59 am
AwardPending
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Quantity

31522

Category

INDUSTRIAL EMERGENCY INTERCOM PANEL

Bid Type

Two Packet Bid

Categories 28

COPPER WIRE INTERCOM ELECTRICAL WIRE GALVANIZED WIRE STEEL WIRE BARE CABLE SPEAKER TRANSITION METALS CABLE GI WIRE AUDIO EQUIPMENT GL WIRE COPPER CABLE UPS CIVIL WORK NETWORKING CABBING EQUIPMENTS PANEL PORT SWITCH PORT NETWORK SWITCHES WIRE SOFTWARE SOUND SYSTEM ELECTRIFICATION WEB ATM AUDIO VISUAL ACCESSORY

Tender Overview

The Indian Air Force invites bids for a comprehensive security and networking equipment package including servers with software, network audio paging hardware, 32 inch monitors, 8 port gigabit switches with SFP, horn speakers, amplifiers, network adapters, UPS banks (1 KVA online, 2 KVA offline, 1 KVA offline), racks (17U and outdoor), various cabling (CAT5/UTP, OFC 12 core single mode), GI supports, connectors, civil electrification, and installation services for the Security Section at Jorhat, Assam. The estimated value is undisclosed and the EMD is ₹260,000. The buyer reserves a 25% quantity variation at contract award and during the currency, with delivery calculations based on original quantities. A detailed design drawing approval process precedes fabrication, with approvals or modification lists due within 5 days of award. Delivery and installation occur at the Air Force Station, Jorhat, Assam 785005.

Technical Specifications & Requirements

  • Product scope includes: servers with software, network audio paging microphone systems, industrial emergency intercom panel, 25 W speakers, 32 inch monitors, 8 port gigabit web managed switches with SFP slots, SFP module, horn speakers, amplifiers, network audio adapters, UPS units (1 KVA online, 2 KVA offline, 1 KVA offline), racks (17U and outdoor), cabling: 3 core copper, speaker, UTP, OFC 12 core single mode, GI wire for support, connectors, and associated civil electrification, networking and installation.
  • No explicit technical standards or performance specifications are stated in the tender text. The data sheet for offered products must be uploaded with the bid. The clause enforces non-obsolete products with at least 7 years residual market life.
  • Documentation to upload includes Data Sheets and OEM authorizations, along with vendor code creation prerequisites.
  • Delivery is conditioned on approval of Detailed Design Drawings by the Buyer, with a 5-day turnaround for approvals or modification lists.
  • The contract contemplates installation at the Security Section, Air Force Station, Jorhat, Assam.

Terms, Conditions & Eligibility

  • EMD: ₹260,000.
  • Quantity: option to increase up to 25% during contract and currency; delivery period calculations updated accordingly, with a minimum extension of 30 days.
  • Delivery/Installation: at Air Force Station Jorhat, Assam 785005; actual delivery timeline anchored to approval of drawings.
  • Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate; data sheets for all products.
  • Procurement stance: products must not be obsolete in market; minimum 7 years residual life
  • GST: bidder bears GST implications; reimbursement as per actuals or applicable rates up to quoted GST.
  • Financial health: bidders must declare no liquidation or bankruptcy.
  • Design approval: Detailed Design Drawings to be approved by Buyer within 5 days of award; lack of approval may extend delivery without LD.

Key Specifications

  • Project scope includes: servers with software; networking & audio equipment; UPS systems; racks; extensive cabling

  • EMD: ₹260,000

  • Delivery terms: option to increase quantity up to 25%; delivery period adjusted using formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Approval process: Detailed Design Drawings to be submitted within 5 days of award; approvals or modification lists provided within 5 days

  • Delivery location: Air Force Station, Jorhat, Assam 785005

  • Must upload Data Sheets; products must be non-obsolete with at least 7 years residual market life

Terms & Conditions

  • EMD amount of ₹260,000 required with bid submission

  • Quantity can increase by up to 25% during contract and currency

  • Approval of Detailed Design Drawings within 5 days of award is mandatory

  • Delivery/installations at Air Force Station Jorhat, Assam 785005

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or at quoted rate; no specific advance terms stated

Delivery Schedule

Delivery timeline linked to drawing approval; extended delivery time calculation with minimum 30 days

Penalties/Liquidated Damages

LD terms not explicitly provided; delivery extension allowed with option clause and no LD specified for drawing delays

Bidder Eligibility

  • Not under liquidation or bankruptcy; valid undertaking

  • Non-obsolete products with at least 7 years market life remaining

  • GST registration and PAN proof; data sheets and OEM authorizations

  • Demonstrable capability for multi-item security and networking installation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SERVER WITH SOFTWARE , NETWORK AUDIO PAGING MICROPHONE , INDUSTRIAL EMERGENCY INTERCOM PANEL , 25 WATT SPEAKER , 32 INCH MONITOR , 8 PORT GIGBIT WEB MANAGED SWITCH WITH SFP SLOT , SFP MODULE , HORN SPEAKER , AMPLIFIER , NETWORK AUDIO ADOPTER , 1 KVA ONLINE UPS , 2 KVA OFFLINE UPS , 1 KVA OFFLINE UPS , RACK 17 U , OUTDOOR RACK , 3 CORE COPPER CABLE , SPEAKER CABLE , UTP CABLE , OFC CABLE 12 CORE SINGLE MODE , GI WIRE FOR SUPPORT , CONNETORS , CIVIL WORK , ELECTRIFICATION , NETWORKING AND CONFIGURATION , INSTALLATION

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

28

Pre-Bid & Qualification

Pre-Bid Date

28-07-2026 09:00:00

Pre-Bid Venue

SECURITY SECTION AIR FORCE STATION JORHAT, ROWRIAH JORHAT ASSAM 785005

Delivery Details

Max Delivery Days

90

Delivery Locations

1

Delivery Cities

Jorhat

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-JorhatJorhat--290-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9547377.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 25 Items Sign in for GEM prices

#1

SERVER WITH SOFTWARE

AS MENTIONED

2 number Delivery: 90 days
#2

NETWORK AUDIO PAGING MICROPHONE

AS MENTIONED

5 number Delivery: 90 days
#3

INDUSTRIAL EMERGENCY INTERCOM PANEL

AS MENTIONED

6 number Delivery: 90 days
#4

25 WATT SPEAKER

AS MENTIONED

6 number Delivery: 90 days
#5

32 INCH MONITOR

AS MENTIONED

2 number Delivery: 90 days
#6

8 PORT GIGBIT WEB MANAGED SWITCH WITH SFP SLOT

AS MENTIONED

24 number Delivery: 90 days
#7

SFP MODULE

AS MENTIONED

48 number Delivery: 90 days
#8

HORN SPEAKER

AS MENTIONED

105 number Delivery: 90 days
#9

AMPLIFIER

AS MENTIONED

11 number Delivery: 90 days
#10

NETWORK AUDIO ADOPTER

AS MENTIONED

11 number Delivery: 90 days
#11

1 KVA ONLINE UPS

AS MENTIONED

2 number Delivery: 90 days
#12

2 KVA OFFLINE UPS

AS MENTIONED

11 number Delivery: 90 days
#13

1 KVA OFFLINE UPS

AS MENTIONED

11 number Delivery: 90 days
#14

RACK 17 U

AS MENTIONED

2 number Delivery: 90 days
#15

OUTDOOR RACK

AS MENTIONED

21 meters Delivery: 90 days
#16

3 CORE COPPER CABLE

AS MENTIONED

3,250 meters Delivery: 90 days
#17

SPEAKER CABLE

AS MENTIONED

10,950 meters Delivery: 90 days
#18

UTP CABLE

AS MENTIONED

1,200 meters Delivery: 90 days
#19

OFC CABLE 12 CORE SINGLE MODE

AS MENTIONED

4,900 meters Delivery: 90 days
#20

GI WIRE FOR SUPPORT

AS MENTIONED

10,950 meters Delivery: 90 days
#21

CONNETORS

AS MENTIONED

1 lot Delivery: 90 days
#22

CIVIL WORK

AS MENTIONED

1 job Delivery: 90 days
#23

ELECTRIFICATION

AS MENTIONED

1 job Delivery: 90 days
#24

NETWORKING AND CONFIGURATION

AS MENTIONED

1 job Delivery: 90 days
#25

INSTALLATION

AS MENTIONED

1 job Delivery: 90 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate (bank-certified)

5

Data Sheets for offered products

6

OEM authorization / vendor code documentation

7

Proof of financial standing (if requested)

8

Proof of non-liquidation/bankruptcy undertaking

Frequently Asked Questions

How to bid for the Indian Air Force security equipment tender in Jorhat?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and product data sheets. Ensure data sheets demonstrate non-obsolete products with at least 7 years residual market life. Include OEM authorizations and complete vendor code documents; EMD is ₹260,000 and delivery depends on drawings approval within 5 days of award.

What documents are required to participate in this tender in Assam?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and product data sheets for all offered items. OEM authorizations and vendor code documents are mandatory. Bidder must certify no liquidation or bankruptcy and provide proof of financial stability if requested.

What is the EMD amount and how is it paid for this procurement?

The EMD is ₹260,000. Payment methods are not detailed; bidders should provide standard bank guarantee or demand draft as per tender guidelines, ensuring the amount is ready at bid submission and linked to bid validity.

What are the delivery conditions and location for installation?

Delivery and installation are at the Air Force Station, Jorhat, Assam 785005. Timelines depend on approval of Detailed Design Drawings; if approvals delay, delivery time may be adjusted without Liquidated Damages.

What standards and product life requirements apply to the offered equipment?

Bids must avoid obsolete products and ensure a minimum of 7 years residual market life. Data sheets must accompany bids, and OEM authorizations are required to verify product legitimacy and ongoing support.

How does the 25% quantity option affect delivery schedules?

The purchaser may increase or decrease quantity by up to 25% at contract and during the currency. The extended delivery period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is required for Detailed Design Drawings for this security project?

Within 5 days of award, bidders must submit Detailed Design Drawings for approval. The buyer will approve or list modifications within 5 days; delays may extend delivery without LD and require adherence to approved drawings.

Which items are included under the BOQ for this Air Force procurement?

The BOQ lists 25 items, including servers, network audio components, UPS, racks, cables, and civil works. Although item specifics aren’t detailed, the bid must cover all listed categories and provide data sheets for each offered item.

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