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Indian Air Force High-end Office Furniture Set Tender 2026 in India - V2 Executive Desk & Storage Standards

Bid Publish Date

13-Jul-2026, 10:07 am

Bid End Date

23-Jul-2026, 10:00 am

Location

RANGA REDDY , TELANGANA
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Progress

Issue13-Jul-2026, 10:07 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

HOTEL EQUIPMENTS OFFICE FURNITURE

Tender Overview

Organization: Indian Air Force (Department Of Military Affairs). Product/Service: High-end Office Furniture Set (V2) for executive spaces, including Executive Table Understructure, Executive Table Top, ERU, Wooden Cabinet/Rack, and Discussion/Meeting Table. Location: Not disclosed in tender data; national-scale procurement context. Estimated Value: Not specified. Quantity: Not specified; quantity adjustment up to 25% allowed per contract option clause. Unique requirement: comprehensive furniture suite with modular components and precise material/appearance constraints. This tender clarifies delivery flexibility and option-related extensions, indicating significant scope for bulk orders and staged delivery aligned to last-mile schedule. The ATC reference hints at additional bidder terms to be followed. AFO/IAF procurement context suggests strict compliance and quality conformance expectations. The combination of ERU positioning, edge thickness, and top material indicates a premium, ergonomically engineered office solution.

Technical Specifications & Requirements

  • High-end Office Furniture Set components with defined sub-categories: Executive Table Understructure, Table Top, ERU, Wooden Cabinet/Rack, and Meeting Table.
  • Table Understructure must specify material type; modesty panel availability is required.
  • Table Top details include material type, edge thickness, shape, length, depth, height adjustability, and keyboard tray availability.
  • ERU specifications cover positioning relative to table top, material type, width, depth, height, and ERU type.
  • Cabinet/Rack requires product type, drawer availability, overall height/width/depth in specified mm ranges (upper values excluded).
  • Meeting Table frame material type.
  • Delivery terms include option-driven quantity variation up to 25% and extended delivery periods with a minimum 30-day rule. ATC documents may add compliance specifics.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should refer to ATC for exact amount or percentage.
  • Delivery: Option clause allows ±25% quantity variation; delivery period linked to last date of original delivery order; extended period calculations require minimum 30 days and proportional time.
  • Payment: Not disclosed in provided data; ATC likely contains payment terms aligned to delivery milestones.
  • Documents: GST, PAN, Experience certificates, financial statements, technical bid documents, OEM authorizations might be required per standard government tenders.
  • ATC/ATD: Buyer-added terms may govern compliance and acceptance criteria.
  • Warranty/Penalties: Not detailed; expect standard Govt. supplier norms in ATC.

Key Specifications

  • Executive Table Understructure: specify material type; confirm availability of modesty panel

  • Executive Table Top: material type, edge thickness, shape, length, depth, height adjustability, keyboard tray

  • ERU: positioning relative to Table Top (facing away from user), material type, width, depth, height, ERU type

  • Wooden Cabinet/Rack: product type, drawers availability, overall height/width/depth (mm, upper values excluded)

  • Meeting Table: frame material type

Terms & Conditions

  • Option clause allows quantity variation up to 25% during contract

  • Delivery period adjusts from last date of original order; minimum 30 days for extended time

  • ATC document may specify GST, PAN, and OEM authorization requirements

Important Clauses

Payment Terms

Detailed payment terms to be provided in ATC; ensure compliance with standard govt procurement norms for staged payments on delivery milestones.

Delivery Schedule

Delivery starts from the last date of original delivery order; extended period governed by the option clause with minimum 30 days; quantity may vary by up to 25%.

Penalties/Liquidated Damages

Penalties and LD terms to be defined in ATC; bidders should prepare for possible LD for late deliveries or non-compliance with specs.

Bidder Eligibility

  • Experience in supplying high-end office furniture sets to government or large institutional buyers

  • Demonstrated capability to deliver modular components with precise material specifications

  • Compliance with GST and PAN requirements; ability to furnish OEM authorizations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High-end Office Furniture Set (V2) (Q2)

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Rangareddi

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-RangareddiRangareddi--145-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9332781.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Components in High-end Office Furniture Set Executive Table, Pedestal, Wooden Shelf / Cabinet, Executive Table, Pedestal, Wooden Shelf / Cabinet, Discussion / Meeting Table (Separate unit from Executive Table)
Executive Table Understructure Material Type of Table Understructure Metal Understructure, Wooden/Engineer Wood Understructure, Metal Frame in combination with wooden understructure
Executive Table Understructure Availability of modesty panel Yes, No
Executive Table Top Table Top Material Type Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply, Glass
Executive Table Top Table Top Edge Thickness 25 mm, 36 mm, 45 mm, 50 mm
Executive Table Top Shape of Table Top (For Circle and Square, Length and Depth must be same) Square, Rectangle, Circle, Oval, Hexagon, Trapezoid
Executive Table Top Length of Table Top 900 mm, 1050 mm, 1200 mm, 1350 mm, 1500 mm, 1650 mm, 1800 mm, 1950 mm, 2100 mm, 2250 mm, 2400 mm, 3000 mm, 3600 mm
Executive Table Top Depth of Table Top 600 mm, 750 mm, 900 mm, 1050 mm, 1200 mm, 1350 mm, 1500 mm, 1650 mm, 1800 mm, 1950 mm, 2100 mm, 2250 mm, 2400 mm, Same as Length
Executive Table Top Height of Table Top Adjustable Yes, No
Executive Table Top Availability of Keyboard Tray Yes, No
ERU (Extended Return Unit) of Executive Table Positioning of ERU wrt to Table Top (Facing away from the sitting position) Left Hand Side, Right Hand Side
ERU (Extended Return Unit) of Executive Table Material Type of ERU Particle Board, MDF Board, Marine PLy, MR (Moisture Resistant) Ply, BWP Ply Or higher
ERU (Extended Return Unit) of Executive Table Width of ERU 900 mm, 1050 mm, 1200 mm, 1350 mm, 1500 mm, 1650 mm, 1800 mm
ERU (Extended Return Unit) of Executive Table Depth of ERU 450 mm, 600 mm, 750 mm
ERU (Extended Return Unit) of Executive Table Height of ERU 600 mm, 750 mm
ERU (Extended Return Unit) of Executive Table Type of ERU With Storage, Without Storage
Wooden Cabinet / Rack Type of Product Rack (unit without door or closed compartment), Case or Storage Unit (unit with door), Display Cabinet (With Glass or Glass in Wooden Frame for Doors)
Wooden Cabinet / Rack Availability of Drawers in Storage units of Cabinet / Rack Yes, No
Wooden Cabinet / Rack Overall Height of Unit (in mm) (Upper value in each range is not included) 900 - 950, 950 - 1000, 1000 - 1050, 1050 - 1100, 1100 - 1150, 1150 - 1200, 1200 - 1250, 1250 - 1300, 1300 - 1350, 1350 - 1400, 1400 - 1450, 1450 - 1500, 1500 - 1550, 1550 - 1600, 1600 - 1650, 1650 - 1700, 1700 - 1750, 1750 - 1800, 1800 - 1850
Wooden Cabinet / Rack Overall Width of Unit (in mm) (Upper value in each range is not included) 600 - 650, 650 - 700, 700 - 750, 750 - 800, 800 - 850, 850 - 900, 900 - 950, 950 - 1000, 1000 - 1050, 1050 - 1100, 1100 - 1150, 1150 - 1200, 1200 - 1250, 1250 - 1300, 1300 - 1350, 1350 - 1400, 1400 - 1450, 1450 - 1500
Wooden Cabinet / Rack Depth of Unit (in mm) (Upper value in each range is not included) 300 - 325, 325 - 350, 350 - 375, 375 - 400, 400 - 425, 425 - 450
Discussion / Meeting Table Material Type of Meeting Table Frame Wooden/Engineer Wood, Wood Frame in combination with Glass Table Top, NA

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high-end office furniture

4

Financial statements (audited, where available)

5

EMD/Security deposit documentation as per ATC

6

Technical bid documents validating material types, measurements, and configurations

7

OEM authorization letters for respective furniture components

8

Any referenced compliance certificates under IS/ISO standards (as applicable in ATC)

Frequently Asked Questions

How to bid for the high-end office furniture tender in India 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations per ATC. Ensure compliance with option clause permitting ±25% quantity variation and prepare for delivery timelines tied to the last order date. Detailed specs and payment terms appear in the tender ATC. Follow submission deadlines in the ATC for the IAF procurement.

What documents are required for the IAF high-end furniture bid 2026?

Required documents typically include GST certificate, PAN, experience certificates for similar projects, audited financial statements, EMD documentation, technical bid, and OEM authorization letters. ATC may specify additional compliance certificates and product data sheets for Executive Table Top, ERU, and cabinets.

What are the technical specifications for executive table tops and ERU?

Technical specs require material type for table tops, edge thickness, length, depth, and height-adjustable options; ERU must specify its positioning relative to the table top (facing away from user), width, depth, height, and ERU type. Detailed measurements and materials will be in the tender’s specification sheet.

When is delivery expected under the option clause in this bid?

Delivery begins after the last date of the original delivery order; if quantity increases, the extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this duration within the contracted period.

What standards or certifications are required for this furniture tender?

ATC references may require OEM authorizations and compliance with applicable standards; bidders should expect IS/ISO alignment where specified, and ensure that components like meeting table frames and storage units meet the stated material and construction requirements.

What is the scope of the wooden cabinet/rack specifications?

Cabinet/rack scope includes product type, drawer availability, and overall height, width, and depth in millimeter ranges with the upper bound excluded. Bidders must provide precise measurements and confirm material quality, finish, and load-bearing specifications as per the tender data.

How does the 25% quantity variation affect pricing in the IAF tender?

The purchaser reserves the right to adjust quantity by ±25% at contract award and during currency at contracted rates. Bidders should factor flexible volume into unit pricing, ensuring costs remain competitive for both original and increased quantities while maintaining delivery commitments.

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