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Indian Army Department of Military Affairs Desert Canopy and Kitchen Equipment Tender 2025

Bid Publish Date

01-Jan-2026, 5:52 pm

Bid End Date

15-Jan-2026, 6:00 pm

Location

JHANSI , UTTAR PRADESH
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Progress

Issue01-Jan-2026, 5:52 pm
Technical14-01-2026 19:57:44
Financial
AwardCompleted
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Quantity

834

Category

Desert Earthly Neutrals Kanat

Bid Type

Two Packet Bid

Categories 15

TOASTER WATER DISPENSER CANOPY CABINET LABORATORY ITEM BUS TERMINAL LABORATORY OVENS RAIN COAT CLAY CRAFT CENTRE TABLE CUSTOMIZED DECALS PAPER AND PRINTING SERVICES CALENDAR BLANK FLASH CARDS MICA

Tender Overview

The procurement is led by the Indian Army under the Department of Military Affairs for a diversified set of hospitality and display items. The package includes a 6x18 m canopy in vibrant red and black, table frills, linen table cloths with four-side stitching, chuna and terracotta decorations, a hot/cold water dispenser with refrigerated cabinet, a 32 L convection microwave, a 60 L hot air oven/griller, ivory round table over covers with frills, a sun-mica laminated wooden base 6x5x1 ft, and a 6x5x1 ft base. The BOQ lists 11 items in total, with an estimated value and EMD not disclosed. An option clause allows ±25% quantity variation at contract, with delivery timing tied to the last date of the original order. GST applicability is the bidder’s responsibility, with reimbursement rules stated. This tender emphasizes compliance with exact product names and category scope rather than generic supply. The unique clause emphasizes flexible quantity against contracted rates and a calculated extension window. Bidders should prepare to align with the varied hospitality and display requirements and coordinate delivery accordingly for the Indian Army procurement process.

Technical Specifications & Requirements

  • Product/Service Names from title: <Canopy 6X18 mtr>, ,
    , <Water Dispenser hot/cold and refrigerated cabinet>, <Convection Microwave 32 Ltr>, <Hot Air Oven Toaster and Griller 60 Ltr>, , <Wooden Base with sun mica lamination 6 x 5x 1 ft>
  • Delivery/Scope: Hospitality and display furnishings and kitchen appliances; 11 total items in BOQ
  • Standards/Certifications: Not specified; bidder responsibility for GST handling and applicable rates
  • Quality/Performance: Item-specific textile and equipment standards not detailed; ensure product category compliance
  • Timeline/Installation: Delivery terms tied to original/delivery order date; option clause governs extended delivery periods
  • Brand/OEM: No brand constraints stated; focus on product names and categories
  • Testing/Warranty: Not specified in terms; clarify with issuing authority during bid submission

    • Terms, Conditions & Eligibility

    • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract time and during currency at contracted rates
    • Delivery Timeline: Additional delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; may extend to original delivery period
    • GST Handling: Bidders must determine GST; reimbursement as per actuals or applicable rates (whichever is lower)
    • EMD/Payment: EMD amount not disclosed; payment terms not specified in terms; confirm with procurement
    • Documents: GST registration details, PAN, experience certificates, financial statements, and any OEM authorizations per contract norms
    • GST/Tax Compliance: Ensure GST compliance and proper invoicing aligned with government procurement norms

    Key Specifications

    • Canopy 6x18 m with red/black color scheme

    • Table frills and ivories with frill designs

    • Table cloth with four-side stitching

    • Chuna and Terracotta Signage in red

    • Water dispenser hot/cold with refrigerated cabinet

    • Convection microwave 32 Ltr

    • Hot air oven toaster and griller 60 Ltr

    • Round table cover with lag/frill ivory

    • Wooden base with sun mica laminated 6x5x1 ft

    • BOQ contains 11 items; quantities not disclosed

    Terms & Conditions

    • Quantity variation up to 25% at contract

    • Delivery period linked to last date of original PO

    • GST to be calculated by bidder; reimbursement as per rates

    • EMD amount not disclosed; bid documents required

    • OEM authorizations may be required for branded items

    Important Clauses

    Payment Terms

    GST handling decided by bidder; reimbursement per actuals or applicable rate (whichever is lower), with bidder responsible for applicable GST

    Delivery Schedule

    Delivery starts from last date of original delivery order; extended delivery time calculated via quantity formula with minimum 30 days

    Penalties/Liquidated Damages

    Not explicitly specified in available terms; bidders should seek clarity on LD/penalties during bid submission

    Bidder Eligibility

    • Experience in supplying hospitality/display furnishings to government/military entities

    • Valid GST registration and PAN

    • Ability to meet delivery timelines with flexible quantity handling

    Additional Tender Data

    Commercial Details

    Tender Category

    Goods

    Bid To RA

    No

    Bid To RA Enabled

    No

    Item Category

    Desert Earthly Neutrals Kanat , Canopy 6X18 mtr vibrant red and black , Table Frills with Mini Frills Red and White , Table cloth with four side Stitch , Chuna , Terracotta Sighal Red , Water Dispenser hot cold and refrigerated cabinet , Convection Microwave 32 ltr , Hot Air Oven Toaster and Griller 60 Ltr , Round Table over cover with lag cover frills lvory , Wooden Base with sun mica lamination 6 x 5x 1 ft

    Authority Records

    MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

    BID & GeM Expert Consultancy

    End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

    Bid Preparation GeM Registration Document Filing

    Free consultation · 24h response

    Documents 4

    GeM-Bidding-8737127.pdf

    Main Document

    BOQ Document

    BOQ

    BOQ Document

    BOQ

    GEM General Terms and Conditions Document

    GEM_GENERAL_TERMS_AND_CONDITIONS

    Bill of Quantities (BOQ) 11 Items Sign in for GEM prices

    #1

    Desert Earthly Neutrals Kanat

    Desert Earthly Neutrals Kanat

    6 nos Delivery: 15 days
    #2

    Canopy 6X18 mtr vibrant red and black

    Canopy 6X18 mtr vibrant red and black

    2 nos Delivery: 15 days
    #3

    Table Frills with Mini Frills Red and White

    Table Frills with Mini Frills Red and White

    4 nos Delivery: 15 days
    #4

    Table cloth with four side Stitch

    Table cloth with four side Stitch

    11 mtr Delivery: 15 days
    #5

    Chuna

    Chuna

    750 kg Delivery: 15 days
    #6

    Terracotta Sighal Red

    Terracotta Sighal Red

    50 ltr Delivery: 15 days
    #7

    Water Dispenser hot cold and refrigerated cabinet

    Water Dispenser hot cold and refrigerated cabinet

    2 nos Delivery: 15 days
    #8

    Convection Microwave 32 ltr

    Convection Microwave 32 ltr

    1 nos Delivery: 15 days
    #9

    Hot Air Oven Toaster and Griller 60 Ltr

    Hot Air Oven Toaster and Griller 60 Ltr

    1 nos Delivery: 15 days
    #10

    Round Table over cover with lag cover frills lvory

    Round Table over cover with lag cover frills lvory

    6 nos Delivery: 15 days
    #11

    Wooden Base with sun mica lamination 6 x 5x 1 ft

    Wooden Base with sun mica lamination 6 x 5x 1 ft

    1 nos Delivery: 15 days
    Item # Title Description Quantity Unit Consignee Delivery (Days) Price Trends
    1 Desert Earthly Neutrals Kanat Desert Earthly Neutrals Kanat 6 nos pk_331@fdhosp 15
    2 Canopy 6X18 mtr vibrant red and black Canopy 6X18 mtr vibrant red and black 2 nos pk_331@fdhosp 15
    3 Table Frills with Mini Frills Red and White Table Frills with Mini Frills Red and White 4 nos pk_331@fdhosp 15
    4 Table cloth with four side Stitch Table cloth with four side Stitch 11 mtr pk_331@fdhosp 15
    5 Chuna Chuna 750 kg pk_331@fdhosp 15
    6 Terracotta Sighal Red Terracotta Sighal Red 50 ltr pk_331@fdhosp 15
    7 Water Dispenser hot cold and refrigerated cabinet Water Dispenser hot cold and refrigerated cabinet 2 nos pk_331@fdhosp 15
    8 Convection Microwave 32 ltr Convection Microwave 32 ltr 1 nos pk_331@fdhosp 15
    9 Hot Air Oven Toaster and Griller 60 Ltr Hot Air Oven Toaster and Griller 60 Ltr 1 nos pk_331@fdhosp 15
    10 Round Table over cover with lag cover frills lvory Round Table over cover with lag cover frills lvory 6 nos pk_331@fdhosp 15
    11 Wooden Base with sun mica lamination 6 x 5x 1 ft Wooden Base with sun mica lamination 6 x 5x 1 ft 1 nos pk_331@fdhosp 15

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar hospitality/display projects

4

Financial statements (audited if possible)

5

EMD/security deposit proposal or instrument

6

Technical bid documents detailing conformity to item names

7

OEM authorizations (if applicable) for branded items

8

Any prior contract completion certificates relevant to military procurement

Technical Results

S.No Seller Item Date Status
1
BHAVYA ENGINEERS   Under PMA
-14-01-2026 19:57:44
2
BKS TRADERS   Under PMA
-09-01-2026 20:34:47
3
G M L AND SONS   Under PMA
-11-01-2026 18:19:41
4
M/S AJAY PRINTERS & STATIONERS   Under PMA
-07-01-2026 18:51:32
5
M/S B. B. NATIONAL ENTERPRISES   Under PMA
-09-01-2026 19:31:16

Financial Results

Rank Seller Price Item
L1
BKS TRADERS(MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : Desert Earthly Neutrals Kanat,Canopy 6X18 mtr vibrant red and black,Table Frills with Mini Frills R
L2
M/S B. B. NATIONAL ENTERPRISES (MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : Desert Earthly Neutrals Kanat,Canopy 6X18 mtr vibrant red and black,Table Frills with Mini Frills R
L3
M/S AJAY PRINTERS & STATIONERS (MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : Desert Earthly Neutrals Kanat,Canopy 6X18 mtr vibrant red and black,Table Frills with Mini Frills R
L4
BHAVYA ENGINEERS (MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : Desert Earthly Neutrals Kanat,Canopy 6X18 mtr vibrant red and black,Table Frills with Mini Frills R
L5
G M L AND SONS (MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : Desert Earthly Neutrals Kanat,Canopy 6X18 mtr vibrant red and black,Table Frills with Mini Frills R

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army hospitality equipment tender 2025?

Bidders should prepare GST details, PAN, experience certificates, financial statements, and OEM authorizations if branded items are used. Ensure compliance with item names (canopy, table textiles, water dispenser, microwaves, ovens) and submit technical bids with the EMD as applicable. Also confirm delivery terms and option clause adherence.

What documents are required for this tender in India Army procurement 2025?

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD instrument, technical bid detailing conformity to items, and OEM authorizations where applicable. Ensure all documents are current and reflect government procurement standards.

What are the technical specifications for the water dispenser and microwave in this tender?

The tender lists a hot/cold water dispenser with refrigerated cabinet and a convection microwave of 32 L capacity. Specific models or certifications are not provided; bidders should propose compliant units meeting general safety and performance norms and confirm electrical specifications during submission.

When is delivery expected after order placement under the option clause?

Delivery timing follows the last date of the original delivery order. If quantity is increased by up to 25%, the extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the GST implications for this Indian Army tender 2025?

Bidders must determine applicable GST; reimbursements will be per actuals or applicable rates (whichever is lower). Ensure invoicing reflects correct GST rates and complies with government procurement tax rules during submission.

Are OEM authorizations required for branded items in this Army tender?

Yes, if branded items are proposed, provide OEM authorization documents. The tender allows branded items but requires proper authorizations to establish supplier legitimacy and ensure warranty/after-sales support.

What is the scope of items in the BOQ for this Indian Army tender 2025?

BOQ comprises 11 items including canopy structures, dining textiles, decorative elements, water dispenser, microwave, oven/toaster, and wooden bases. Quantities are not disclosed in the public data; bidders must plan for varying orders within the 25% option clause.

How to prepare for delivery terms and penalties in this procurement?

Understand the option clause allowing ±25% quantity changes, delivery timing from the original order date, and the minimum 30-day extension rule. Seek clarity on any LD or penalties during bid clarification and ensure compliance in the bid proposal.

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