GEM

South Central Railway Running Room Services Tender Nanded Maharashtra 18% GST EMD ₹213500 2025

Bid Publish Date

20-Nov-2025, 9:31 pm

Bid End Date

12-Dec-2025, 9:00 am

Bid Opening Date

12-Dec-2025, 9:30 am

EMD

₹2,13,500

Value

₹1,26,73,691

Location

NANDED , MAHARASHTRA

Progress

Issue20-Nov-2025, 9:31 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8

Bid Type

Two Packet Bid

Key Highlights

  • • GST treatment: multiple SCH components with 18% and 5% GST applied selectively
  • • EMD amount: ₹2,13,500 required with bid submission
  • • 25% bid quantity/duration variation allowed at contract issuance and subsequently
  • • Excess settlement option permits extra charges with documentary proof
  • • Biometric attendance system integration required in Running Room Nanded
  • • No BOQ items; service-oriented scope across manpower, meals, consumables, washing, and linens
  • • Comprehensive tender submission: Annexures A–H, experience, bank liquidity, and undertakings

Categories 10

BED NEWSPAPERS ATTENDANCE SYSTEM SERVICES BLANKET POWER BED SHEET WATER LEVEL RECORDER PILLOW WASHING MACHINE

Tender Overview

South Central Railway invites bids for comprehensive Running Room Nanded management & maintenance services in Nanded, Maharashtra. The scope covers 24/7 manpower, subsidized meals, gas cylinder provisioning for meals, consumables, newspapers, washing services, bed linens, and biometric attendance system integration. Estimated value is ₹1,2673,691.20 with an EMD of ₹2,13,500. GST implications include 18% GST on several components and 5% GST on select items. The contract includes multiple SCH sub-claims (A–H) under a single services package, with quantity/duration flexibilities up to 25% per bid terms. Unique GST distribution and blended service mix differentiate this procurement.

  • Location: Nanded, Maharashtra
  • Organization: South Central Railway
  • Category: Custom Bid for Services – Manpower & Related Expenses with varied GST treatment
  • Key differentiator: integrated running room facility management with biometric attendance integration and multiple GST regimes
  • Primary aim: ensure round-the-clock facility operations for running room occupants

Technical Specifications & Requirements

  • No explicit technical standards or equipment specs published in the tender data
  • Clearly defined service scope includes:
    • Manpower charges for 24/7 management & maintenance of Running Room Nanded
    • Subsidized meals, including gas cylinder provisioning for cooking
    • Consumables, newspapers/magazines, washing of common items and linens
    • Washing of bed sheets, pillows, blankets; RO water consumption; healthcare hygiene standards
    • Biometric attendance system provision integrated with running room operations
  • Financials highlighted: Estimated value ₹1,26,73,691.20 and EMD ₹2,13,500; GST rates vary across SCH components
  • Submission requires standard multi-document bid pack and Annexure-based technical/commercial compliance
  • No BOQ items published; scope appears service-oriented with conditional quantity/duration adjustments

Terms, Conditions & Eligibility

  • EMD: ₹2,13,500 (as per tender) and financial bid readiness
  • Price/quantity adjustments permitted up to 25% at contract issue and subsequently
  • Excess settlement option allows additional charges up to a defined percentage with required supporting documents
  • Required documents include: tender form, Annexures A–H, EMD, experience certificates, turnover details, and anti-fraud undertakings
  • Mandatory submission of GSTIN and PAN, along with party type documents (partnership/company/proprietary/ society) and MOA/AOA or equivalent
  • Compliance with submission checklist and site-visit declarations; essential to attach authentic certificates
  • Payment terms, delivery cadence, and penalty framework are not fully specified in provided data; bidders should seek ATC clarifications

Key Specifications

  • Scope: 24/7 manpower management for Running Room Nanded

  • Meals: subsidized meals with gas cylinder provisioning for cooking

  • Consumables: provision and consumption of common items; newspapers/magazines

  • Hygiene: washing of bed sheets, pillow cases, blankets, and RO water consumption

  • Biometric: installation/operation of biometric attendance system

  • GST applicability: 18% on several SCH items; 5% on select items

  • EMD: ₹2,13,500; Estimated contract value ₹1,26,73,691.20

Terms & Conditions

  • EMD and bid security submission as per tender guidelines

  • 25% quantity/duration adjustment allowed at contract issue and during execution

  • Excess settlement option with supporting documents and invoice disclosures

Important Clauses

Payment Terms

Not fully specified in data; bidders should confirm whether payments follow milestone, monthly, or upon completion with potential advance per ATC.

Delivery Schedule

Service delivery is continuous for Running Room operations; no explicit delivery milestones provided in data.

Penalties/Liquidated Damages

No LD details stated; ATC should clarify penalties for service shortfalls or non-compliance.

Bidder Eligibility

  • Experience in delivering round-the-clock facility/housekeeping and meal services for large residential setups

  • Financial capability evidenced by liquidity references and turnover documents

  • GST registration and GST compliance for service-based contracts

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Required Documents

1

GSTIN, PAN cards, and proof of tendering entity type (Partnership/Company/Proprietary/Society)

2

Tender form and Annexure-A (Engineering Organization)

3

Annexure-B (Acceptance/Deviation schedule)

4

Annexure-C (Experience certificates)

5

Annexure-D (List of works in last 3 financial years)

6

Annexure-E (List of works on hand)

7

Annexure-F (Banking reference for liquidity)

8

Annexure-G (NEFT Mandate form)

9

Annexure-H (Contract value received in last 3 financial years with UDIN)

10

EMD submission document

11

Declaration of truthfulness and site visit undertaking (Annexure-03)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid on the running room services tender in Nanded?

Bidders must complete the tender form, attach Annexures A–H, provide EMD of ₹2,13,500, and supply GSTIN, PAN, and experience certificates. Ensure compliance with the 25% quantity/duration variation clause and prepare for possible excess settlement invoicing with required supporting documents.

What documents are required for South Central Railway facilities tender in Maharashtra?

Submit GSTIN, PAN, MOA/AOA or equivalent for business type, partnership deed if applicable, experience certificates, list of works, bank liquidity reference, NEFT mandate, and EMD. Include Annexures A–H and truthfulness undertaking as specified in tender terms.

What are the critical eligibility criteria for Nanded running room bid 2025?

Eligibility requires prior experience in similar service contracts, adequate turnover, GST compliance, and submission of complete bid packets with all Annexures and EMD. Organization type and ownership documents must align with partnership/company/proprietary requirements.

What are the technical scope items for the Nanded running room contract?

Scope includes 24/7 manpower management, subsidized meals with gas cylinders, consumables, newspapers, washing of items, RO water usage, and biometric attendance system integration. GST rates apply per component, with an estimated contract value of ₹1,26,73,691.20.

When is the bid submission for the Nanded railway services tender due?

The tender data does not provide explicit dates; bidders should monitor the portal for notification and ATC clarification on timeline. Prepare all Annexures, EMD, and financial documents in advance to ensure timely submission once dates are published.

What are the payment terms for the SC Railway running room services contract?

Payment terms are not fully specified in the data; bidders should seek ATC clarification. Prepare for standard railway practice which may include milestone or monthly payments, subject to satisfactory service and verification against biometric attendance.

What is the role of biometric attendance in the Nanded running room bid?

The contract requires provision or integration of a biometric attendance system for running room occupants. Bidders must demonstrate capability to implement, maintain, and synchronize attendance data with the railway’s payroll or management systems, ensuring data integrity and privacy.

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