Directorate Of Municipalities Gujarat Event Management Tender Ahmedabad 2026 - 25% Scope Clause & EMD ₹30000
Progress
Tender Overview
The Directorate Of Municipalities (Urban Development And Urban Housing Department) invites bids for Event or Seminar or Workshop or Exhibition or Expo Management Services in Ahmedabad, Gujarat. Estimated contract value: ₹1,500,000 with an EMD of ₹30,000. The procurement involves venue development, buyer premises arrangements, and participation logistics, across a 200-250 attendee scope. A key differentiator is the explicit allowability of contract scope adjustments up to 25%, either in quantity or duration, with lump-sum awards permitting value adjustments subject to provider consent. The tender emphasizes operational planning, coordination, and execution for government-facing events, leveraging municipal-level venue and participant management capabilities. The absence of BOQ items suggests a flexible service approach within the stated budget and scope, with ATC terms referenced in the uploaded document.
Technical Specifications & Requirements
- No formal specifications listed in BOQ; procurement centers on Event/Exhibition management services for municipal activities.
- Financials: Estimated value ₹1,500,000; EMD ₹30,000 to accompany bid.
- Scope indicators include: venue development, participant arrangements, and buyer premises management for a mass-event setup.
- Clause of quantity/duration adjustment up to 25% at contract issue or issuance, requiring bidder acceptance; lump-sum contracts may allow scope/value changes up to 25% with consent.
- ATC document uploaded; bidders should review for any organization-specific requirements not explicit in the public data.
- No itemized technical performance criteria available; bidders should prepare for a broad-service delivery plan addressing mobilization, on-site coordination, and post-event wrap-up.
Terms & Eligibility
- EMD: ₹30,000; submission likely via online payment or bank guarantee per terms.
- Quantity/duration flexibility: up to 25% adjustment allowed by buyer; bidder must agree to revised scope.
- Category: National-level event management and venue development services; no BOQ items to constrain scope.
- ATC terms may impose additional compliance; bidders should review the uploaded ATC document.
- Location-specific compliance: Ahmedabad, Gujarat; ensure local regulatory alignment and municipal event norms.
- No dates provided; prepare to align with internal procurement timelines and delivery milestones once released.
Key Specifications
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- Product/Service: Event or Seminar/Workshop/Exhibition/Expo Management Services for government events
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- Estimated contract value: ₹1,500,000
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- EMD amount: ₹30,000
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- Location: Ahmedabad, Gujarat
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- Attendee scope: 200-250 participants
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- Quantity/duration adjustment: up to 25% (buyer discretion)
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- Documentation: Review ATC document accompanying tender
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- BOQ: Not applicable (No items listed)
Terms & Conditions
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EMD required: ₹30,000 as bid security
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Bid may be adjusted up to 25% in quantity/duration
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ATC terms to be reviewed and complied with
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No BOQ items; flexible delivery scope within ₹1,500,000 estimate
Important Clauses
Payment Terms
Likely terms to be specified in ATC; bidders should anticipate milestone-based or lump-sum payment linked to event milestones and completion.
Delivery Schedule
Delivery/mobilization timelines to be finalized post contract; prepare for on-site setup, execution, and post-event wrap-up within municipal calendar.
Penalties/Liquidated Damages
Penalties or LD clauses to be defined in ATC; bidders should expect performance-based penalties for delays or non-compliance.
Bidder Eligibility
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Experience in national-level event management and venue development
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Financial capacity to manage a ₹1.5 million contract
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Compliance with GST, PAN, and regulatory requirements; no blacklisting
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and expos; Participation arrangements, Venue Development; 200-250; Buyer premise
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Dholka
Delivery Pincodes
387810
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| PRAVINBHAI BADABHAI KHARADI | 387810,Dholka Nagarpalika,Tower Bajar, Dholka - 382225 | Dholka | - | 387810 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10016288.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management projects
Financial statements (last 2-3 years)
EMD submission document (DD/Online payment receipt or bank guarantee)
Technical bid documents demonstrating service capability
OEM authorizations or subcontractor confirmations (if applicable)
ATC document uploaded by buyer (reviewed and acknowledged)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid in Ahmedabad event management tender in Gujarat 2026
Bid participation requires submitting GST, PAN, experience certificates, financials, and EMD of ₹30,000. Review the ATC, confirm capability for 200-250 attendee events, and ensure willingness to accept up to 25% scope changes. Finalize online submission per portal guidelines.
What documents are required for Gujarat event tender submission
Required documents typically include GST certificate, PAN card, recent experience certificates, last 2-3 years of financial statements, EMD receipt, and technical bid outlining service capability. OEM authorizations may be needed if using subcontractors.
What are the payment terms for Ahmedabad event management contract
Payment terms are expected to be defined in ATC; bidders should anticipate milestone-based payouts or a single payment upon completion. Ensure clear linkage to event milestones and compliance with local procurement norms alongside GST invoicing.
What is the EMD amount for the Gujarat event procurement
The EMD is set at ₹30,000 to accompany bid submission. Ensure payment method matches the portal’s requirements (online or DD). EMD is typically adjusted against performance or forfeited for non-compliance.
What technical standards apply to municipal event services in Gujarat
While specific standards are not listed, bidders should prepare for general event management benchmarks, venue coordination, safety compliance, and ATC terms. Review any uploaded ATC for special conditions and obligations related to municipal events.
When is the delivery and mobilization expected for the Ahmedabad event tender
Exact delivery dates are not disclosed; bidders should plan for mobilization shortly after contract award, aligning with municipal event timelines. Ensure readiness to deploy teams, equipment, and venue setup within the agreed contract period.