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GEM

Police Department Kerala Procurement of Disposable Chemistry & Office Equipment - Thiruvananthapuram 2025

Bid Publish Date

22-Dec-2025, 7:35 pm

Bid End Date

06-Jan-2026, 8:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue22-Dec-2025, 7:35 pm
Technical01-Jun-2026, 2:11 pm
Award18-Jan-2026, 2:35 am
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Quantity

348

Category

Disposable iodin fuming Gun

Bid Type

Two Packet Bid

Key Highlights

  • • Kerala OEM Office Requirement: bidder must have registered office in Kerala.
  • • Two-year onsite warranty: specifically required for digital weighing scales and external DVD writers.
  • • Quantity option clause: up to 25% increase/decrease during contract/extended delivery period.
  • • GST handling: bidders must determine GST; reimbursement cap aligns with quoted GST rate.
  • • Product freshness: quote only current/active products, not obsolete items.
  • • Self-certification: bidders must upload a self-certification confirming ATC adherence.
  • • Financial integrity: bidders must confirm non-liquidation and non-bankruptcy status.

Categories 8

LABORATORY MATERIAL LABORATORY CHEMICAL SOLVENTS BODYWEIGHT MEASURING SCALE LABORATORY SUPPLIES WEIGHT MEASURING INSTRUMENT LAB CHEMICAL WHEAT FLOUR

Tender Overview

The Police Department, under the Home Department of Kerala, invites bids from registered vendors in Thiruvananthapuram (PIN 695001) for a diversified procurement package that includes disposable iodin fuming guns, solvents, reagents, spray bottles with atomisers, OHP transparency films, external DVD writers, and digital weighing scales. The 7-item BOQ (with unspecified quantities) is expected to be executed under a flexible quantity clause allowing a 25% up/down adjustment at contract placement and during the contract period. The OEM must maintain a Kerala registered office and provide GST certification; a two-year onsite warranty is required for digital weighing scales and external DVD writers.

Technical Specifications & Requirements

  • Product scope includes: disposable iodin fuming guns, solvents, reagents, spray bottles with atomiser, OHP transparency film, external DVD writer, digital weighing scale.
  • Customer terms specify: supplier must have a Kerala registered office; quote only current products; provide two-year onsite warranty for specific items; submit a self-certification of ATC adherence; ensure GST applicability is as per actuals with potential reimbursement limits.
  • Quantity flexibility: option to increase/decrease up to 25% of bid quantity; delivery period adjustments linked to extended periods; minimum 30 days for additional time.
  • Bidder qualifications: non-liquidation, non-bankrupt status, GST compliance, and self-certification included.

Terms & Eligibility

  • EMD amount not disclosed in the tender; payment terms not specified here.
  • Delivery schedule is tied to original delivery dates with option-based extensions; actual delivery timelines to be confirmed at contract award.
  • Warranty: two-year onsite support for eligible items (digital weighing scale & external DVD writer).
  • GST handling: bidder bears GST calculation; reimbursement as per actuals or applicable rates with a cap at quoted GST percentage.
  • OEM requirements: Kerala office presence and current product Qualification.

Key Specifications

  • Product names and categories: disposable iodin fuming gun; solvents; reagents; spray bottles with atomiser; OHP transparency film; external DVD writer; digital weighing scale

  • Quantities: not published; BOQ lists 7 items with N/A quantity indicators

  • EMD/Estimated value: not disclosed in the tender

  • Qualifications: Kerala registered office; current product status; two-year onsite warranty for specific items

  • Standards/Compliance: ATC requires self-certification; GST as per actuals with cap on GST percentage

Terms & Conditions

  • Quantity adjustment: 25% up/down at contract placement and during currency

  • Warranty: two-year onsite for digital weighing scale and external DVD writer

  • GST handling: bidders responsible for GST; reimbursement rules as per actuals/cap

  • Delivery timing: from last date of original delivery order with extension logic

  • Eligibility: Kerala address, current products, non-liquidation status

Important Clauses

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extensions possible with a minimum 30 days unless the original period is already longer.

Warranty and Support

Two-year onsite warranty for selected items (digital weighing scale, external DVD writer) with guaranteed service response.

GST Reimbursement

GST payable by bidders; reimbursement aligned to actuals or the applicable rate, whichever is lower, capped at quoted GST percentage.

Bidder Eligibility

  • Must have a registered office in Kerala

  • Current and non-obsolete product listings for all quoted items

  • Not under liquidation or bankruptcy; no court receivership

  • GST registration and compliance with Kerala tax rules

Documents 4

GeM-Bidding-8740410.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Disposable iodin fuming Gun Description 200 pieces [email protected] 15
2 Solvents Description 8 bottles [email protected] 15
3 Reagents Description 9 bottles [email protected] 15
4 Spray bottles with Atomiser Description 50 pieces [email protected] 15
5 OHP Transparency film Description 60 packets [email protected] 15
6 External DVD Writer Description 20 pieces [email protected] 15
7 Digital Weighing Scale Description 1 pieces [email protected] 15

Required Documents

1

GST certificate showing Kerala address

2

PAN card

3

Experience certificates for similar procurements

4

Financial statements or undertakings showing financial stability

5

OEM authorization/brand authorization (where applicable)

6

Self-certification confirming ATC adherence

7

Declaration of non-liquidation/non-bankruptcy

8

Any product brochures or current product lists for quoted items

Technical Results

S.No Seller Item Date Status
1Aman Biotech India and Research Laboratories   Under PMA-06-01-2026 14:11:42Evaluated
2Maruthi Scientific Investigation Products   Under PMA-06-01-2026 08:32:47Evaluated
3REVEALX   Under PMA-06-01-2026 16:18:09Evaluated
4SCIENTIFIC INTERNATIONAL   Under PMA-06-01-2026 15:03:50Evaluated

Contract / Result Documents 7

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Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the police department Kerala tender in Thiruvananthapuram 2025?

Bidders should register with the Kerala supplier portal, ensure Kerala address, provide GST registration, PAN, experience certificates, and financial statements, and submit self-certification for ATC adherence. Ensure items are current and non-obsolete; quote for all seven items with clear warranty terms and delivery timelines.

What documents are required for Kerala police procurement in 2025?

Required documents include GST certificate, PAN card, experience certificates for similar procurements, financial statements or stability undertakings, OEM or brand authorizations, self-certification of ATC compliance, and declarations of non-liquidation/non-bankruptcy; product brochures may be included.

What are the key product categories for this tender in Kerala?

Categories include disposable iodin fuming gun, solvents, reagents, spray bottles with atomiser, OHP transparency film, external DVD writer, and digital weighing scale; all items must be current and not obsolete per ATC guidelines.

What is the warranty requirement for digital weighing scale and DVD writer?

The tender requires a two-year onsite warranty for the digital weighing scale and the external DVD writer, with the OEM or seller ensuring on-site support within the contract period.

How is GST handled for this Kerala procurement tender 2025?

Bidders must calculate GST; reimbursement will follow actuals or the applicable rate, whichever is lower, capped at the quoted GST percentage; GST obligations lie with the bidder unless otherwise stated.

What is the price variation clause for quantity in this bid?

The purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during the currency; delivery time adjusts proportionally with a minimum 30 days extension.

Are there any OEM office requirements for this Kerala tender?

Yes, the bidder must have a registered office in Kerala; documentation should include a valid GST certificate showing the same and evidence of current product availability.

What is the delivery timeline policy for this police procurement?

Delivery starts after the last date of the original delivery order; if a quantity extension is exercised, the additional time is calculated as (Extended quantity/Original quantity) × Original delivery period, with a minimum of 30 days.