Indo-Tibetan Border Police Sports Mats Tender 2026 - Q3, 650000 Estimated Value, EMD ₹19500
Progress
Tender Overview
The Indo-Tibetan Border Police (ITBP) invites bids for the supply of Sports Mats (V2) – Q3 with an estimated value of ₹6,50,000 and an EMD of ₹19,500. Location data is unspecified in the notice. The contract scope is strictly supply of goods, with option clauses permitting up to 25% quantity variation at contracted rates. Bidders must ensure GST-compliant invoicing on the GeM portal and provide turnover evidence per the last three completed financial years. A pre-bid or post-delivery inspection arrangement may be conducted by a designated Board of Officers, and successful bidders must submit advance samples within 5 days of award for buyer approval.
Technical Specifications & Requirements
- Product: Sports Mats (V2)
- BOQ: No items listed; no detailed technical specs available
- Key compliance elements: GST invoicing with GST portal payment confirmation; risk of rejection for missing certificates per ATC/Corrigendum
- Documentation emphasis: audited balance sheets or CA certificate indicating turnover, with three-year horizon; bidders must meet minimum turnover as per bid document
- Inspection framework: post-receipt inspection can be performed at consignee site; pre-dispatch inspection not mandated unless ATC specifies
- Sample obligation: delivery of 1 advance sample within 5 days of contract award; approval or rejection to be communicated by buyer
- Delivery/extension: option to extend as described in the clause for increased quantity; minimum extension period calculation
- Organization focus: security procurement channel through ITBP under Central Armed Police Forces
Terms, Conditions & Eligibility
- EMD: ₹19,500 (as per tender) with specified payment method
- Turnover criteria: average annual turnover over the last three financial years; audited balance sheets or CA certificate required
- Delivery timeline: delivery period aligned with original order; extension rules apply when option clause is exercised
- Payment terms: invoice requirements include scanned GST invoice and GST portal payment confirmation
- Inspection: post-receipt inspection by Board of Officers; pre-dispatch inspection not mandatory unless ATC specifies
- Certificates: submission of all required certificates/documents as per bid document/ATC; non-submission may lead to rejection
- Sample submission: advance sample approval required before bulk manufacturing; 5-day submission window from award
- Scope of supply: only supply of goods; no installation or after-sales service specified
Key Specifications
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Product: Sports Mats (V2)
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Estimated value: ₹6,50,000
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EMD: ₹19,500
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Delivery: as per contract; option to increase quantity up to 25%
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Inspection: post-receipt inspection by Board of Officers; pre-dispatch not required unless ATC
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Sample: advance sample within 5 days of award for buyer approval
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Invoices: GST-compliant with GST portal payment confirmation
Terms & Conditions
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EMD amount and GST-compliant invoicing mandatory
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Turnover evidence required for last three financial years
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Quantity may vary up to 25% during contract period
Important Clauses
Payment Terms
GST-compliant invoicing on GeM portal with GST payment confirmation required
Delivery Schedule
Delivery period linked to original order; extended period calculable with a minimum 30 days; option to extend quantity at contracted rates
Penalties/Liquidated Damages
Not specified in provided text; refer to ATC for LD terms
Bidder Eligibility
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Three-year turnover evidence (audited or CA certificate)
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GST registration and GST invoice compliance
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Ability to supply sports mats of required quality with advance sample submission
Tender Data
Bid Details
Quantity
170
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Sports Mats (V2) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mandeep Dhanda | 134116,50TH BN ITB POLICE SEC-26 PANCHKULA HARYANA | Panchkula | Haryana | 134116 | 170 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10037645.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Audited Balance Sheets for last 3 years or CA certificate indicating turnover
GST invoice samples and GST portal payment confirmation
Technical bid documents and any OEM authorizations
Export/Import licenses if applicable (not specified but typical)
Advance sample submission documentation (within 5 days of award)
Frequently Asked Questions
Key insights about HARYANA tender market
What documents are required for ITBP sports mats tender in 2026?
Bidders must submit GST registration, PAN, turnover certificates (audited or CA), GST invoice samples with GST portal payment confirmation, technical bid documents, OEM authorizations, and advance sample submission within 5 days of award. Ensure turnover meets three-year requirement and certificates align with ATC.
How is the EMD amount for ITBP sports mats bid determined?
The EMD is ₹19,500 for this tender. Submit via the prescribed method and ensure the payment is reflected in GeM as part of the bid submission. EMD secures bid validity during evaluation and contract award.
What is the delivery extension policy for ITBP mats tender?
The option clause allows up to 25% quantity variation at contracted rates. Delivery time extends proportionally using the formula (extended quantity/original quantity) × original delivery period, with a minimum of 30 days; original period governs if shorter.
What are the post-receipt inspection requirements for ITBP mats?
Post-receipt inspection may be conducted by the Board of Officers at the consignee site before acceptance. Pre-dispatch inspection is not mandatory unless specified in the ATC. Prepare for on-site verification of mat quality and conformity.
What are the GST invoicing requirements for ITBP tender in 2026?
Bidders must upload a scanned GST invoice on GeM and provide a GST portal payment confirmation screenshot. Ensure invoice contains GSTIN, tax details, and conforming line items tied to the contract scope of sports mats.
How to submit advance samples for the ITBP mats bid?
Submit 1 advance sample within 5 days of award. The buyer will approve or reject based on contract specifications framework. Ensure samples meet mat specifications and present documentation for approval.
What turnover documentation is acceptable for eligibility in ITBP sports mats tender?
Provide audited balance sheets for the last three financial years or a CA/Cost Accountant certificate indicating turnover. If the bidder is newer than three years, use turnover for completed years after incorporation to meet the criterion.
Which standards or brand requirements apply to ITBP mats tender 2026?
The tender specifies general standards; where IS/ISO references appear in ATC, bidders should align with applicable standards like IS 550 or ISI if indicated later in amendments. Confirm with ATC for any OEM or brand constraints.