Indian Army Coloured File Cover & OIC Records Tender Ramgarh Jharkhand 2025

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for multiple stationery and record-keeping products, including Coloured File Cover, Pt II Order Binding, Register Guard Book, Sheet Roll For Civil Staff, and various DO Leaf formats for OIC Records. Location: Ramgarh, Jharkhand 825101. The BOQ lists 8 items, with unspecified quantities in the available data, and no explicit estimated value or EMD disclosed. A key differentiator is the inclusion of a flexible quantity clause allowing up to 25% increase/decrease in order quantity at contracted rates, plus potential extensions during currency of contract. This clause impacts supplier capacity planning and pricing strategies, and bidders should prepare to manage variable demand while preserving delivery commitments. The tender’s scope appears to focus on government provisioning of essential administrative stationery and file management tools for civil staff and records control. Unique aspects include the clear option clause governing delivery timelines and the extended delivery time calculation formula, which emphasizes agility in supply chain management. The opportunity requires bidders to align with Army procurement processes and respond to dynamic order volumes.

Technical Specifications & Requirements

• No technical specifications are provided in the data; item names imply standard stationery and file-related products.
• BOQ contains 8 items, but no quantified quantities or unit measures are disclosed in the available information.
• The Buyer-added terms authorize a 25% quantity variation and potential delivery extensions, with a minimum 30-day additional period if extended.
• Suppliers must anticipate compliance with army procurement norms and prepare to submit standard tender documents.
• The absence of explicit product specs requires bidders to rely on typical industry standards for file covers, bindings, registers, and loading leaves.

Terms, Conditions & Eligibility

• The Purchaser reserves right to modify purchase quantity by up to 25% at contract placement and during contract currency.
• Delivery period calculations: when option is exercised, additional time = (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
• If the original delivery period is under 30 days, the additional time equals the original delivery period.
• Bidders must comply with these terms and prepare for potential quantity and schedule variability during execution.