Indian Oil Corporation Limited Preventive Maintenance of Oil Filled Radiator Heaters Tender Mathura Uttar Pradesh 2026
Bid Publish Date
10-Oct-2026, 3:30 pm
Bid End Date
24-Oct-2026, 6:00 pm
Value
₹4,90,485
Location
Progress
Key Highlights
- • IOCL Mathura Refinery requires preventive maintenance of Oil Filled Radiator heaters across multiple units
- • Estimated value disclosed: ₹490,484.76; no BOQ items listed
- • Payment terms aligned to GCC guidelines; exact schedule not specified
- • No EMD amount provided in data; bidders should verify at bid submission
- • Service provider must demonstrate capability for multi-location refinery maintenance
- • OEM authorizations and safety compliance are likely required for access to refinery premises
- • Since specifications are limited, focus on service quality, response time, and technician qualifications
- • Location-specific tender in Mathura, Uttar Pradesh; procurement category: services
Tender Overview
Organisation: Indian Oil Corporation Limited, Mathura Refinery. Service: Preventive maintenance/servicing of Oil Filled Radiator (OFR) type Room Heaters across units in Mathura, Uttar Pradesh. Estimated value: ₹490,484.76. Location: Mathura, UP 281001. No BOQ items listed; scope focuses on ongoing servicing rather than one-off procurement. Payment terms to follow GCC. This tender requires an established service capability for multi-unit heater maintenance and compliance with IOCL’s standard operating procedures. The tender’s unique aspect is the cross-unit preventive maintenance across the Mathura refinery’s OFR heaters, under IOCL’s agency services category.
Technical Specifications & Requirements
- Product/Service: Preventive maintenance/servicing of Oil Filled Radiator (OFR) type room heaters at multiple refinery units in Mathura.
- Scope details: Routine servicing, fault diagnosis, cleaning, safety checks, and preventive actions across installed OFR heaters.
- Location: IOCL Mathura Refinery, Mathura, Uttar Pradesh.
- Standards/Compliance: GCC-based payment terms; no further technical specs listed.
- Contract type: Service support for maintenance rather than equipment supply; no BOQ items are available.
- Experience/Capabilities: Service provider must demonstrate capability to perform multi-location preventive maintenance within refinery environments, adhering to IOCL safety and operational procedures.
Terms, Conditions & Eligibility
- Payment terms: As per GCC (GCC-based terms apply).
- EMD: Not specified in the tender data.
- Delivery/Execution: Pre-approved maintenance activities across refinery units; no fixed delivery schedule shown.
- Documents: Submit standard tender documents: GST registration, PAN, Experience certificates, Financial statements, EMD (if applicable), Technical compliance certificates, and OEM authorizations if required.
- Other terms: Compliance with IOCL safety protocols and refinery site access controls; project scope is ongoing maintenance rather than replacement procurement.
Key Specifications
-
- Product/service: Preventive maintenance/servicing of Oil Filled Radiator (OFR) type room heaters
-
- Scope: Routine diagnostic checks, cleaning, lubrication, calibration, safety testing across units at IOCL Mathura Refinery
-
- Location: Mathura Refinery, Mathura, Uttar Pradesh
-
- Value indicator: Estimated value ₹490,484.76
-
- Standards/certifications: GCC-based payment terms; no explicit technical standard listed in data
-
- Procurement category: Services (Agency for preventive maintenance) across multiple refinery units
Terms & Conditions
-
Payment terms follow GCC guidelines; exact schedule not disclosed
-
EMD amount not specified in tender data; verify at bid stage
-
Delivery/activation across multiple refinery units with refinery safety compliance required
Important Clauses
Payment Terms
Payment to follow GCC terms; bidders should confirm invoicing milestones and acceptance criteria with IOCL
Delivery Schedule
Maintenance activities across IOCL Mathura units; no fixed calendar provided in tender data
Penalties/Liquidated Damages
Not specified in data; bidders should seek clarification on penalties for delays or non-compliance during site visits
Bidder Eligibility
-
Proven track record in preventive maintenance of heating equipment or refinery-owned assets
-
Ability to operate within refinery environments with appropriate safety clearances
-
Financial capability to undertake maintenance contracts of ~₹490k scale
Tender Data
Bid Details
Quantity
1
Similar Category
Operation and Maintenance Of Electrical Systems/Electrical Installations Repair, Maintenance and Installation of Plant/ Systems/Equipments
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
6 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - 9050C26C34 - Agency for Preventive Maintenance/Servicing of various Oil filled Radiator (OFR) type Room Heaters present at various units in Mathura Refinery
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
19
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Mathura
Delivery Pincodes
281005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Varun | 281005,Mathura Refinery Indian Oil Corporation | Mathura | Uttar Pradesh | 281005 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 15
GeM-Bidding-10014599.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
22
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar preventive maintenance of OFR heaters or refinery equipment
Financial statements (last 2–3 years) demonstrating financial stability
EMD/Security deposit documents (as applicable per GCC)
Technical bid documents showing methodology, team qualifications, and past performance
OEM authorizations or dealership certificates if OEM is specified or implied
Any IS/BS or IOCL-specific safety/compliance certificates (if available)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for IOCL preventive maintenance of OFR heaters in Mathura?
Bidders should prepare standard documents: GST, PAN, financials, and experience certificates for refinery maintenance. Include OEM authorizations if required, and ensure compliance with GCC payment terms. The scope is multi-unit preventive servicing across Mathura Refinery.
What documents are required for IOCL Mathura heater service tender 2026?
Required submissions include GST, PAN, last 3 years financial statements, experience certificates for similar maintenance, EMD documentation if applicable, technical bid detailing the maintenance plan, and any OEM authorizations or safety certifications relevant to refinery work.
What are the technical specifications for OFR heater servicing in this IOCL tender?
Specifications specify preventive maintenance of Oil Filled Radiator type room heaters across multiple units; no detailed IS or ISO standards are listed. Vendors should present diagnostics, cleaning, lubrication, calibration, and safety checks per IOCL safety protocols.
When is the payment expected under IOCL GCC terms for this service?
Payment follows GCC terms; the exact schedule is not disclosed in the tender. Bidders should align invoicing with IOCL inspection/acceptance milestones and ensure timely delivery of service reports and safety sign-offs.
What experience is required to qualify for IOCL heater maintenance tender in Mathura?
Applicants should demonstrate prior maintenance experience on refinery equipment or OFR-type heaters, with documented projects, safety compliance records, and the ability to operate within restricted refinery environments.
Are OEM authorizations necessary for IOCL Mathura heater servicing tender 2026?
OEM authorizations are advisable to demonstrate official support for servicing OFR heaters; include any dealership or service center certifications to strengthen the technical bid and ensure spares availability.
What is the estimated contract value for IOCL Mathura heater maintenance?
The tender indicates an estimated value of ₹490,484.76 for preventive maintenance services across multiple units in Mathura Refinery; bidders should plan resources to meet service scope within this budget.
What safety requirements apply to IOCL refinery service contractors in Mathura?
Contractors must comply with refinery safety protocols, site access controls, and adherence to IOCL safety standards. Submit relevant safety certifications and risk assessment methodologies as part of the technical bid.