East Central Railway Maintenance Vehicle Hiring Tender 3.5 MT Capacity Barkakana Dhanbad 2026

Tender Overview

East Central Railway invites bids for the monthly hire of two maintenance vehicles, each with a capacity of 3.5 MT, to service the Dhanbad division (Dhanbad and Barkakana locations). The estimated contract value is ₹3,585,120, with an EMD of ₹71,700. The scope is for two 02-vehicle assignments across SSE TRD S and W DHN and SSE TRD BRKA. A 25% contract quantity/duration variation is allowed at issuance and post-award. The buyer mandates FDR-based PBG options and explicit salary payments by the service provider to deployed staff, with statutory documentation to be submitted by the bidder.

Technical Specifications & Requirements

• No explicit technical specifications are published in the tender body; the procurement centers on monthly-based transport service for two maintenance vehicles with 3.5 MT capacity each.
• EMD: ₹71,700; Estimated Contract Value: ₹3,585,120.
• Payment alignment requires the service provider to pay staff salaries first and then claim from the buyer, with PF/ESIC documentation and bank statements.
• Bidders may propose modifications within a ±25% range for quantity or duration at contract issue and post-award, binding acceptance of revised terms.
• Security deposits may be furnished as Fixed Deposit Receipts (FDR) in the name of the designated buyer account, with delivery of the original FDR within 15 days of award.
• No BOQ items; scope emphasizes monthly maintenance transport services rather than equipment creation.

Terms, Conditions & Eligibility

• EMD: ₹71,700; PBG/FDR accepted; FDR endorsement required; original FDR to be provided within 15 days of award.
• Arrangement requires service provider to pay salaries/wages to deployed staff before claiming payment, with PF/ESIC and related documents.
• Bid validity and qualification criteria include non-liquidation, no bankruptcy, and uploading all required certificates with bid.
• Quantity/duration can be increased by up to 25% at issue and post-award; bidder must accept revised terms.
• Documentation: GST, PAN, experience certificates, financial statements, along with OEM authorizations if applicable.