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Indian Army Department Of Military Affairs Fuel & Filter Components Tender 2025 - Spin On Water Separator, Filters, Roof Marker Lamp RH 2025

Posted

25 Oct 2025, 09:17 am

Deadline

04 Nov 2025, 10:00 am

Location

NAGAON , ASSAM

Progress

Issue25 Oct 2025, 09:17 am
AwardPending
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Quantity

27

Category

FUEL WATER SEPARATOR SPIN ON

Bid Type

Two Packet Bid

Categories 3

FUEL FILTERS BRAKE HOSE FITTING

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a bundle of vehicle maintenance components including FUEL WATER SEPARATOR SPIN ON, STEERING OIL FILTER, MAIN FUEL FILTER ASY, WATER FILTER, OIL FILTER, PIN SHOULDER HEADED, METACON RUBBER, HOSE CLAMP, PARTS KIT BRAKE CHAMBER, and ROOF MARKER LAMP RH. The BOQ lists 10 items, with no explicit quantities or values provided. The objective is to secure standard automotive consumables and replacement parts compatible with military vehicles. A key differentiator is the option clause enabling up to 25% quantity variation during contract execution, with delivery extensions computed by the formula provided. Vendors must align with government procurement norms and ensure timely delivery against extension rules.

  • Organisation: Indian Army
  • Location: Military Affairs division, India
  • Category: Fuel & Filtration components, vehicle maintenance spares
  • Estimated value: Not disclosed
  • Start/End dates: Not disclosed
  • Unique aspect: 25% option quantity adjustment and extended delivery timing mechanism

Technical Specifications & Requirements

  • Product/Service names: FUEL WATER SEPARATOR SPIN ON, STEERING OIL FILTER, MAIN FUEL FILTER ASY, WATER FILTER, OIL FILTER, PIN SHOULDER HEADED, METACON RUBBER, HOSE CLAMP, PARTS KIT BRAKE CHAMBER, ROOF MARKER LAMP RH
  • Item count: 10 items in BOQ; exact quantities not specified
  • Standards/Certifications: Not specified in tender data
  • Delivery scope: Delivery terms linked to original and extended delivery periods; option clause governs adjustments
  • Compliance: Bidder documents required for vendor code creation (PAN, GSTIN, Cancelled Cheque, EFT Mandate)
  • Special clauses: Right to increase/decrease quantity up to 25%; delivery period calculations specified

Terms, Conditions & Eligibility

  • EMD/Performance: Not disclosed
  • Delivery Terms: Delivery period starts from last date of original delivery order; extensions computed per formula; minimum 30 days when increasing quantity
  • Documentation: Bidder must submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate along with bid for Vendor Code Creation
  • Pricing/Payment: Not disclosed; contract subject to standard government procurement terms
  • Warranty/Penalties: Not specified
  • Compliance: Bidders must adhere to option clause and delivery time extensions

Key Specifications

  • 10 listed items including fuel/water separators, filters, rubbers, clamps, brake chamber kit, and a roof lamp

  • No quantities or model numbers provided in BOQ

  • Delivery extension policy allows up to 25% quantity change

  • Vendor documentation required for registration: PAN, GSTIN, EFT mandate

  • No explicit standards or certifications stated in the tender text

Terms & Conditions

  • Option clause allows +/-25% quantity variation

  • Delivery time extensions follow a computed formula with a 30-day minimum

  • Mandatory vendor-code documents: PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

Not explicitly disclosed; bidders should verify terms in final tender documents and ensure EFT readiness.

Delivery Schedule

Delivery period starts from last date of original delivery order; extensions computed per formula with minimum 30 days.

Penalties/Liquidated Damages

Not specified in available data; verify in final tender terms and conditions.

Bidder Eligibility

  • Compliance with government procurement norms

  • Submission of PAN, GSTIN, and EFT mandate

  • Ability to handle 25% quantity variation and delivery extensions

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FUEL WATER SEPARATOR SPIN ON GTV 6X6 1 nos clktss1@905 21
2 STEERING OIL FILTER GTV 6X6 1 nos clktss1@905 21
3 MAIN FUEL FILTER ASSY GTV 6X6 1 nos clktss1@905 21
4 WATER FILTER GTV 6X6 1 nos clktss1@905 21
5 OIL FILTER GTV 6X6 1 nos clktss1@905 21
6 PIN SHOULDER HEADED 5 7 5 YON STLN 6 nos clktss1@905 21
7 METACON RUBBER 5 7 5 YON STLN 2 nos clktss1@905 21
8 HOSE CLAMP 5 7 5 YON STLN 8 nos clktss1@905 21
9 PARTS KIT BRAKE CHAMBER 5 7 5 YON STLN 2 nos clktss1@905 21
10 ROOF MARKER LAMP RH 5 7 5 YON STLN 4 nos clktss1@905 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Vendor Code Creation documents

Frequently Asked Questions

How to bid for Indian Army fuel and filter components tender 2025 in Military Affairs

Bidders should prepare a complete technical and financial bid with the required vendor code documents: PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure eligibility for 25% quantity variation and comply with the delivery-extension policy. No explicit EMD amount is provided; verify with the issuing authority.

What documents are required for vendor code creation in this Army tender

Submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. These are mandated alongside the bid to establish financial credibility and enable electronic fund transfers for payments, with no EMD details disclosed in the available data.

What are the exact product names included in the Army procurement

The tender includes FUEL WATER SEPARATOR SPIN ON, STEERING OIL FILTER, MAIN FUEL FILTER ASY, WATER FILTER, OIL FILTER, PIN SHOULDER HEADED, METACON RUBBER, HOSE CLAMP, PARTS KIT BRAKE CHAMBER, and ROOF MARKER LAMP RH. No quantity or model numbers are provided; suppliers must confirm compatibility with their vehicle platforms.

When is the delivery extension policy applicable for this Army contract

Delivery time may be extended if the purchaser exercises the 25% quantity variation option. The extra time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension can continue within the contracted period as per clause.

What is the scope of the 25% quantity option in this tender

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract. The extension logic uses the specified formula, ensuring supplier readiness to scale up or down while maintaining contracted rates.

What are the key eligibility criteria for submitting for this Army fuel parts tender

Eligibility centers on meeting government procurement norms, providing vendor-code documentation, and demonstrating capability to supply the listed components. Ensure you have PAN, GSTIN, bank-verified EFT mandate, and readiness to fulfill possible quantity variations and delivery extensions.

What should bidders verify about item compatibility and specifications

Since specific technical specifications are not disclosed, bidders should confirm part compatibility with their vehicle platforms and cross-check with Army technical liaison. Prepare alternative supplier data sheets for the listed items: filters, separators, clamps, rubbers, and lamps to support conformity checks.

How to confirm payment terms for this Indian Army procurement

Payment terms are not explicitly disclosed; bidders should await formal tender documents or contact the buyer for terms, including possible advance, milestone, or post-delivery payments. Ensure capability to comply with standard government payment processes and provide bank details via EFT mandate.

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