Tourism Secretariat Vehicle Hiring Service Tender Local - Sedan/SUV/Premium SUV 2023-2025, 446,893 Estimated Value
Bid Publish Date
24-Oct-2025, 11:30 am
Bid End Date
29-Oct-2025, 5:00 pm
Value
₹4,46,893
Location
Progress
Key Highlights
- • Explicit 25% quantity/duration adjustment possible before and after contract issuance
- • Multiple vehicle categories: Sedan, SUV/MUV, Premium SUV/MUV, Bus
- • Local and outstation service profiles with defined kilometers-hours blocks
- • Estimated contract value around ₹446,893.00
- • No BOQ items; no detailed technical specs published
- • Fleet readiness and driver/service standards critical for tourism assignments
Tender Overview
Tourism Secretariat invites bids for Vehicle Hiring Services on a Per Vehicle-Day basis across multiple categories: Sedan, SUV/MUV, Premium SUV/MUV, and Bus for local and outstation routes with standard rounds. The tender covers 2023-2025 calendar years with a wide variety of distance/time combinations (e.g., 40 Kms x 4 Hrs, 80 Kms x 8 Hrs, 300 Kms x 24 Hrs) and round trips. The estimated contract value is ₹446,893.00; no BOQ items are listed. A primary differentiator is the Flexible Quantity Clause allowing up to 25% change pre- and post-issue of the contract. This tender targets local transport providers able to meet multi-vehicle-day requirements.
Technical Specifications & Requirements
- No specific technical specifications provided in the published data; tender focuses on service category, vehicle-day pricing, and geographic scope (local/outstation) across Sedan, SUV/MUV, Premium SUV/MUV, and Bus categories.
- Potential vendors should prepare to demonstrate capability for varied daily kilometer-hour blocks (40 Kms x 4 Hrs; 80 Kms x 8 Hrs; 300 Kms x 24 Hrs) and round trips, with local travel within the tourism sector.
- Emphasize fleet readiness, driver compliance, vehicle maintenance readiness, and service-level delivery for tourism-related assignments.
Terms, Conditions & Eligibility
- Quantity/Duration Flexibility: Up to 25% increase or decrease in contract quantity or duration at contract issue time, with binding acceptance of revised terms.
- No explicit EMD amount disclosed; bidders should verify payment terms in the final documents.
- No fixed start/end dates published; bidders should seek confirmation on project timeline, mobilization, and replacement policies for non-availability.
- Ensure compliance with generic procurement terms for local vehicle hiring services and adherence to standard contractual obligations.
Key Specifications
-
Vehicle categories: Sedan, SUV/MUV, Premium SUV/MUV, Bus
-
Contract structure: Per Vehicle-Day basis
-
Distance-time blocks: 40 Kms x 4 Hrs; 80 Kms x 8 Hrs; 300 Kms x 24 Hrs
-
Delivery: Local and Outstation rounds with round trips
-
Estimated value: ₹446,893.00
-
EMD: Not specified in published data
Terms & Conditions
-
25% contract quantity/duration variation allowed
-
Local and outstation vehicle hiring services across multiple categories
-
No BOQ and no specific technical specs published
Important Clauses
Payment Terms
Payment terms to be finalized in contract; no explicit terms published in tender data
Delivery Schedule
Mobilization and service delivery to align with local tourism-related events; exact timelines to be confirmed in bid documents
Penalties/Liquidated Damages
Not specified in published data; standard government procurement penalties may apply per final contract
Bidder Eligibility
-
Proven experience in vehicle-hiring services for regional/local transport
-
Furnished GST and PAN with financial credibility
-
Capability to meet multi-vehicle-day commitments across sedan and SUV/MUV categories
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | Ashapura Travel World Under PMA | 27-10-2025 14:39:30 | |
| 2 | HARSHA TRAVEL SOLUTIONS PRIVATE LIMITED Under PMA | 26-10-2025 18:57:35 | |
| 3 | M/s VIJAY TRAVELS Under PMA | 25-10-2025 17:15:19 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Ashapura Travel World( MSE Social Category:General ) Under PMA | Item Categories : Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023; Local; Plain; 40 Kms x 4 | |
| L2 | M/s VIJAY TRAVELS( MSE Social Category:General ) Under PMA | Item Categories : Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023; Local; Plain; 40 Kms x 4 | |
| L3 | HARSHA TRAVEL SOLUTIONS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023; Local; Plain; 40 Kms x 4 |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
78
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
13
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023; Local; Plain; 40 Kms x 4 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2025, 2024, 2023; Local; Plain; 40 Kms x 4 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2025, 2024, 2023; Local; Plain; 40 Kms x 4 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023; Local; Plain; 80 Kms x 8 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2025, 2024, 2023; Local; Plain; 80 Kms x 8 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2025, 2024, 2023; Local; Plain; 80 Kms x 8 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle- Day basis - Sedan; 2025, 2024, 2023; Outstation; Plain; 300 Kms x 24 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2025, 2024, 2023; Outstation; Plain; 300 Kms x 24 Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2025, 2024, 2023; Outstation; Plain; 300 Kms x 24 Hrs; Round Trip , Bus Hiring Service - Short Term - Local; 34-36; Deluxe (DLX); 80 , Bus Hiring Service - Short Term - Local; 34-36; A.C. Deluxe (ACX); 80 , Bus Hiring Service - Short Term - Local; 43-45; A.C. Deluxe (ACX); 80 , Bus Hiring Service - Short Term - Local; 43-45; Deluxe (DLX); 80
Authority Records
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Documents 3
GeM-Bidding-8501585.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating prior vehicle-hiring services
Financial statements or turnover proof
EMD/Security deposit documentation (if required by final terms)
Technical bid documents and vehicle fleet details
OEM authorizations or dealer/agency confirmations for vehicle categories
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for vehicle hiring tender in Tourism Secretariat Local?
Submit bids with fleet details, vehicle-category coverage (Sedan, SUV/MUV, Premium SUV/MUV, Bus), and alignment to 40 Kms x 4 Hrs, 80 Kms x 8 Hrs, or 300 Kms x 24 Hrs blocks. Include GST, PAN, financials, experience certificates, and any OEM authorizations. Be prepared for up to 25% quantity/duration variation.
What documents are required for vehicle hire tender submission in this locality?
Provide GST registration, PAN card, experience certificates for similar engagements, financial statements, EMD/ security deposit proof, fleet details, technical compliance documents, and OEM authorizations if applicable. These ensure eligibility and financial credibility for local transport contracts.
What are the key vehicle categories for the Tourism Secretariat tender 2025?
Categories include Sedan, SUV/MUV, Premium SUV/MUV, and Bus; both local and outstation trips are contemplated. Each category supports multiple distance-time blocks and round trips, requiring a versatile fleet and compliant drivers.
What is the estimated value and payment terms for the vehicle hire bid?
Estimated value is ₹446,893.00. Specific payment terms are not published; bidders should await final contract terms, but typical government setups include milestone-based or post-delivery payments with possible security deposits as per standard policy.
What standards or certifications are required for vehicle hire tenders in Rajasthan?
While no specific standards are listed, bidders should prepare fleet compliance with general transport norms, ensure vehicle condition, insurance, and driver documentation. OEM authorizations and fleet maintenance records add credibility for Tourism Department procurements.
How much quantity flexibility is allowed in this vehicle hire contract?
The buyer may adjust contract quantity or duration up to 25% at contract issuance and subsequently, with bidders obliged to accept revised terms. Ensure fleet scalability and contractual readiness for adjustments.
When will the final contract terms, including EMD, be released?
Final terms, including EMD amount, payment schedule, and delivery milestones, will be provided in the formal bid documents. Vendors should monitor the tender portal or respond to clarifications to align bids with official terms.
What is the delivery timeline for mobilizing fleets in this Tourism tender?
There is no published start date; bidders should prepare to mobilize promptly upon contract award, with adherence to local tourism schedules and round-trip service blocks, and ensure availability across all required vehicle categories.