Western Railway Truck Procurement Tender India 2025: RTO/VMC Modified Truck Body Standards

Tender Overview

Western Railway invites bids for a Truck procurement under Indian Railways governance. The package carries an EMD of ₹84,850 and requires a manufacturing year not older than two months from the PO issue. Inspection is mandatory: pre-dispatch by RITES or other nominated agencies, and post-receipt inspection at consignee site. The award hinges on compliance with specific ATC conditions, body modification per attached technical spec, and timely delivery to the consignee. This tender emphasizes robust documentation, government-numbering compliance, and post-modification verification to ensure fit-for-purpose rolling stock support. The BOQ shows no line items, indicating a potentially consolidated or single-vehicle scope and alignment with standard Western Railway truck specifications. Notable differentiators include customer-side modification oversight and mandatory inspection cadence to minimize risk of non-conforming deliveries.

Technical Specifications & Requirements

• Inspection regime: Pre-dispatch inspection at seller premises; post-receipt inspection at consignee site; nominated external inspection agency costs borne by the Buyer; in-house testing facilities provided by Seller at no cost.
• ATC clauses: (1) Truck Manufacturing Year not more than two months from PO issuance; (2) RTO passing and VMC tax fees borne by supplier; necessary documents to support government number to be provided by consignee; (3) Truck body modification per attached technical specification; (4) supplier to notify consignee before modification checks.
• Delivery & testing window: Inspection window acknowledged as 7 days upon email offer; delays beyond 7 days to be regularized without LD.
• Additional ATC: Body modification oversight required; supplier to coordinate with consignee during modification checks.
• Documentation flow: E-mail notice of readiness for inspection; external labs for testing charges charged to Buyer; in-house testing facilities financed by Seller.

Terms, Conditions & Eligibility

• EMD: ₹84,850 (amount specified).
• Inspection: Pre-dispatch by RITES or other nominated agency; post-receipt at consignee; inspection fees borne by Buyer; delays beyond 7 days regularized without LD.
• Manufacturing year constraint: Truck year/month not older than two months from PO issue date.
• RTO & VMC: Fees for RTO passing with Government number and VMC taxes borne by Supplier; consignee to provide required documents for government passing number (RTO Vadodara).
• Modification & verification: Body modification per attached technical specification; notify consignee when modification is performed; consignee to check the modification work.
• BOQ: No items listed; potential single-vehicle scope requiring compliance with overall truck specifications and modification requirements.