Northern Coalfields Limited Video Conferencing Camera Tender 2026 - BIS Licence & Type Test Certificates Required
Bid Publish Date
19-Oct-2026, 11:20 am
Bid End Date
29-Oct-2026, 12:00 pm
Value
₹1,31,995
Location
Progress
Tender Overview
Northern Coalfields Limited invites bids for the procurement of a Video Conferencing Camera / Web Camera (V2) with a total estimated value of ₹131,995. The scope includes Supply, Installation, Testing and Commissioning of the cameras. The tender allows the purchaser to adjust quantities by up to 25% at bid contract price and extend delivery as per Clause. Bidders must provide BIS licence, type test certificates, and other approvals as prescribed in the product specification and ATC. Location details are not disclosed in the excerpt, but the procurement is governed by Coal India Limited framework. Key differentiator includes mandatory ATC-compliant certifications and post-installation service terms.
Technical Specifications & Requirements
- Product/category: Video Conferencing Camera / Web Camera (V2)
- Estimated value: ₹131,995; Scope: Supply, Installation, Testing and Commissioning
- Certificates required: BIS licence, type test certificate, other approvals per product specification/ATC
- Standards/Compliance: BIS compliance; adherence to prescribed product specifications within the bid document
- Delivery/installation: Includes on-site installation and commissioning; terms aligned with option clauses for quantity variance up to 25%
- Documentation: Upload required certificates with bid submission; OEM authorisations may be needed
- ATC: Specific buyer-added terms to be viewed in the ATC document
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity, with delivery time adjustments based on formula; minimum extension 30 days
- Scope of Supply: Bid price to include Supply, Installation, Testing and Commissioning of GOODS
- Certificates: Mandatory upload of BIS licence, type test certificate, approval certificates as prescribed
- ATC Compliance: Bidders must comply with Buyer Uploaded ATC terms
- Documents: Prepare GST registration, PAN, experience certificates, financial statements, EMD/Security, technical/compliance certificates, OEM authorisations
- Delivery/Payment: Delivery timelines and payment terms to be specified in the final contract per ATC; no explicit payment terms in excerpt
Key Specifications
-
Product/service: Video Conferencing Camera / Web Camera (V2)
-
Estimated value: ₹131,995; Scope includes Supply, Installation, Testing and Commissioning
-
Certifications required: BIS licence, type test certificate; additional approvals as per product specification
-
Standards: BIS compliance; IS/IEC references to be confirmed in bid document
-
Delivery/installation: On-site installation and commissioning included
-
Documentation: Upload of certificates with bid; OEM authorisation may be required
-
ATC: Compliance with Buyer Added ATC terms and conditions
Terms & Conditions
-
Option to adjust quantity by ±25% at unit rates with extended delivery period calculation
-
Scope of supply includes installation, testing and commissioning of the camera system
-
Mandatory BIS licence and type test certificates; other approvals as per product specs
-
Submit GST, PAN, experience certs, financials, EMD documents, and OEM authorisations as applicable
Important Clauses
Payment Terms
Not specified in excerpt; contract to reflect standard government payment terms per ATC and final contract
Delivery Schedule
Delivery period adjustable via option clause; minimum extension 30 days; delivery starts after last date of original delivery order
Penalties/Liquidated Damages
Not detailed in excerpt; penalties to be defined in final contract per standard procurement terms
Bidder Eligibility
-
Proven experience in supplying and installing video conferencing hardware with similar scope
-
GST registration and valid PAN card
-
Compliance with BIS/licence and type test certificate requirements as per product specification
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Sonbhadra
Delivery Pincodes
231222
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vipin Kumar Verma | 231222,REGIONAL STORES, DUDHICHUA PROJECT, PO - KHADIA | Sonbhadra | Uttar Pradesh | 231222 | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-10039173.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
Experience Criteria
Certificate (Requested in ATC)
OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for video conferencing camera tender in not specified location 2026?
Bidders must register, submit GST and PAN, provide BIS licence and type test certificates, and attach OEM authorisation. Ensure compliance with the option clause allowing up to 25% quantity variation and supply, installation, testing, and commissioning scope. Follow ATC terms and upload all required certificates with the technical bid.
What documents are required for video camera procurement bid in 2026?
Required documents include GST certificate, PAN card, prior experience certificates for similar installations, financial statements, EMD, technical bid, BIS/type test certificates, and OEM authorisations. Upload all as per Terms and Conditions and ATC. Ensure certificates are current and match product specifications.
What are the certification requirements for BIS and type test?
Bidders must provide a valid BIS licence and a type test certificate for the video conferencing camera. Additional approvals as prescribed in the product specification must be included. Certifications should be current and verifiable, with certificate numbers clearly referenced in the bid.
What is the scope of supply for the camera tender in 2026?
Scope includes Supply, Installation, Testing and Commissioning of the video conferencing camera system. Price must cover all components, including on-site installation and system commissioning, as indicated in the BOQ/ATC terms for the contract.
When does the 25% quantity option affect delivery timelines?
The option clause allows the purchaser to alter quantities by up to 25%, with delivery time adjusted by the formula (Increased quantity / Original quantity) × Original delivery period, minimum 30 days. If original delivery is under 30 days, use original period.
What standards or compliance are required for this procurement?
Mandatory BIS licence and type test certificates are required, along with any other approvals specified in the product specification. Compliance with ATC terms is essential, and OEM authorisations may be required to participate.
What is the estimated contract value for the camera bid in 2026?
The estimated value for the video conferencing camera procurement is ₹131,995. Bidders should prepare accordingly for this scope and ensure pricing reflects supply, installation and commissioning within this value.
What is the delivery and installation requirement for the camera tender?
Delivery includes on-site installation and commissioning. The delivery timeline may be adjusted per the option clause, with a minimum extension of 30 days if applicable and subject to original delivery period.