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GEM

Indian Army reception furniture and related items procurement in India 2026 ISI/ISO compliant

Bid Publish Date

23-Feb-2026, 11:52 am

Bid End Date

06-Mar-2026, 9:00 pm

Location

BARDHAMAN , WEST BENGAL

Progress

Issue23-Feb-2026, 11:52 am
AwardPending
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Quantity

1218

Category

Reception table

Bid Type

Two Packet Bid

Key Highlights

  • • Open consortium option with equal responsibility among members
  • • Mandatory data sheet submission and product parameter verification
  • • End User Certificate to be provided in buyer’s standard format
  • • Service centre presence required in the state of each consignee location or established within 30 days
  • • Option clause allows quantity variation up to 25% during contract and currency with prorated delivery time
  • • Pan, GSTIN, cancelled cheque and EFT mandate required with bid submission
  • • Scope includes Supply, Installation, Testing, Commissioning and operator training
  • • 23+ interior items covering reception furniture, glass, LED boards, mats, dustbins, and accessories

Categories 9

STEEL PLATE DISCRETE COMPONENTS STOOL HOTEL EQUIPMENTS FITMENT BAG DUSTBIN FLOWER STICKER

Tender Overview

Organization: Indian Army (Department Of Military Affairs) | Product Category: Reception furniture and allied items including reception table, reception table glass, LED boards, dustbins with bags, flower pots, floor mats, anti-skid mats, push/pull stickers, convenience boards, IN/OUT steel plates, powder room stools, steel plates, napkin folding papers, floor lamps, room air fresheners. Quantity/Scope: 19 items listed; no explicit quantities or estimated value provided. Location: India (National level Army procurement) with multiple item types spanning interior fittings and basic decor. Key differentiator: Broad furniture and accessory suite for reception and powder room areas, with data sheet submission and end-user certificate requirements. Unique aspects: Data sheet verification against offered products; consortium option allowed; mandatory service centre presence in consignee state; optional extended delivery under quantity variance clause.

Technical Specifications & Requirements

  • Scope of Supply: Supply, Installation, Testing, Commissioning of Goods and Training of operators; statutory clearances if any.
  • Data Sheet: Upload product data sheets; ensure alignment with parameters; mismatches may lead to rejection.
  • End User Certificate: Use buyer’s format when requested.
  • Service & Support: Functional service centre in the state of each consignee location; establish within 30 days of contract award; payment released after documentary evidence.
  • Consortium: Allowed, with equal responsibility by all members.
  • Bid Documents: Pan, GSTIN, cancelled cheque, EFT mandate; end-user obligations.
  • Option Clause: Quantity may vary up to +25% during contract and currency; delivery times recalculated accordingly.

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly stated in provided data; bidders must meet standard bid documentation including GST, PAN, canceled cheque, EFT mandate.
  • Delivery: Delivery period is variable with option clause; extended delivery time depends on added quantity.
  • Payment Terms: Not explicitly stated; status dependent on contract terms and service centre documentation.
  • Warranty & Penalties: Not specified in data provided; ensure data sheet and End User Certificate compliance.
  • Documents: PAN, GSTIN, Cancelled cheque, EFT mandate; data sheet; OEM authorizations if consortium or OEM-based.
  • Eligibility: Functional service centre proof; supplier must establish within 30 days if not present at bid time.
  • Misc: End User Certificate in buyer format; data sheet verification mandatory for all 19 items.

Key Specifications

  • Product data sheet alignment with item description for 19 listed goods

  • Service centre presence in consignee state; establish within 30 days

  • Supply, Installation, Testing, Commissioning and operator training included

  • Option clause enabling up to 25% quantity variation at contracted rates

  • End User Certificate and data sheet compliance mandatory

Terms & Conditions

  • Option Clause allows ±25% quantity adjustment during contract and currency

  • 3rd-party data sheet verification; mismatch may lead to bid rejection

  • Service centre availability in each consignee state; establish within 30 days

Important Clauses

Payment Terms

Payment terms depend on contract; service centre submission may be required prior to release

Delivery Schedule

Delivery period adjustable with option clause; additional time calculated as (additional quantity/ original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; standard government procurement penalties may apply per contract terms

Bidder Eligibility

  • Must provide PAN and GSTIN copies

  • Must upload product data sheets for all offered items

  • Consortium participants must designate a leader with joint responsibility

  • Must have or establish a functional service centre in consignee state within 30 days

Documents 4

GeM-Bidding-9029123.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Reception table Furniture fitment for transit facility 1 pieces sambhaji.002 15
2 reception table glass Furniture fitment for transit facility 1 pieces sambhaji.002 15
3 Quench letter Furniture fitment for transit facility 1 pieces sambhaji.002 15
4 Ladies gents led board Furniture fitment for transit facility 2 pieces sambhaji.002 15
5 ladies gents led board large Furniture fitment for transit facility 2 pieces sambhaji.002 15
6 dustbin with bag Furniture fitment for transit facility 4 pieces sambhaji.002 15
7 flower pot Furniture fitment for transit facility 2 pieces sambhaji.002 15
8 floor mat carpet type Furniture fitment for transit facility 455 sq ft sambhaji.002 15
9 foot mat anti skid Furniture fitment for transit facility 644 sq ft sambhaji.002 15
10 push pull sticker Furniture fitment for transit facility 6 pieces sambhaji.002 15
11 convinience board Furniture fitment for transit facility 2 pieces sambhaji.002 15
12 IN OUT steel plate Furniture fitment for transit facility 2 pieces sambhaji.002 15
13 stool for powder room Furniture fitment for transit facility 3 pieces sambhaji.002 15
14 KING QUEEN Steel plate Furniture fitment for transit facility 4 pieces sambhaji.002 15
15 fold napkin paper Furniture fitment for transit facility 6 pieces sambhaji.002 15
16 foot mat red Furniture fitment for transit facility 35 pieces sambhaji.002 15
17 foot mat grey Furniture fitment for transit facility 45 pieces sambhaji.002 15
18 floor lamp with flower vase Furniture fitment for transit facility 1 pieces sambhaji.002 15
19 room freshner automatic Furniture fitment for transit facility 2 pieces sambhaji.002 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate (certified by bank)

5

Data Sheet of offered product(s)

6

End User Certificate (buyer format)

7

Consortium undertaking (if applicable)

8

OEM authorization (if required by supplier type)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for reception furniture tender in India Army procurement 2026

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, product data sheets and End User Certificate in the buyer format. Consortium bids are allowed with joint responsibility. Ensure service centre presence in the consignee state or establish within 30 days of award. Delivery regime follows the 25% quantity variation clause.

What documents are required for Army reception furniture bid in India

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, Data Sheets for each offered item, End User Certificate in the buyer format, and consortium undertaking if applicable. OEM authorizations may be needed for each participating entity.

What are the technical specifications for Army reception items data sheets

Data sheets must precisely match product descriptions for all 19 items, including reception tables, glass components, LED boards and mats. Any mismatch can lead to bid rejection; ensure dimensions, materials and finish codes align with organization requirements.

When is delivery time adjusted under the option clause for quantity changes

Delivery time scales with added quantity using: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend delivery up to the original delivery period while exercising the option clause.

What are the service center requirements for Army procurement

Bidder must have a functional Service Centre in the state of each consignee location; if not present, establish within 30 days of award. Payment release is contingent on documentary evidence of the Service Centre.

What is required for End User Certificate in Army tender

End User Certificate must be provided in the Buyer’s standard format. It validates end-use and must accompany bid submissions where requested by the Army’s procurement terms.