Gujarat Legal Department Ahmedabad AMS for Desktops, Laptops & Printers Tender 2026

Tender Overview

The procurement is issued by the Gujarat Legal Department in Ahmedabad, Gujarat for Annual Maintenance Service (AMS) covering Desktops, Laptops, and Peripherals including Monochrome/Laser/Composite Printer cartridges (HP) and HP/Canon/Kyocera cartridge refilling under Customized AMC/CMC for pre-owned products. The estimated value is ₹7,52,000 with unspecified EMD. The contract allows a ±50% variation in quantity or duration at issuance and requires upfront acceptance of revised scope. A functioning registered office in Ahmedabad or Gandhinagar is mandatory at bid submission; bids must include all applicable taxes including GST. The buyer emphasizes site inspection and responsibility for information gathering, with potential contract extension up to six months as a possibility. This tender targets local service providers with networking flexibility and compliance with GeM terms.

Technical Specifications & Requirements

• Scope: AMS for Desktops, Laptops, Printers; Monochrome/Laser/Composite Cartridges; HP as primary brand focus; cartridge refilling services for HP/Canon/Kyocera under CMC.
• Delivery/Installation: On-site maintenance at Ahmedabad, with site visit prior to bid submission; cost of site inspection borne by bidder.
• Eligibility/Compliance: Bidder must have operational registered office in Ahmedabad or Gandhinagar; bid price to include GST; ensure non-assignment and non-sub-contract clauses with buyer’s consent. EMD not explicitly stated; performance security via PBG or FDR allowed; FDR to be issued in the Chief Judicial Magistrate, Ahmedabad City.
• Contractual Flexibility: Option Clause permits up to 50% increase in quantity or duration; lump-sum scope expansion requires service provider consent. A six-month extension by buyer is possible.
• Documentation: Provide undertakings for financial soundness; ensure proper submission of required documents per AtC.

Terms, Conditions & Eligibility

• EMD: Not explicitly specified; bidders must align with GeM terms and provide performance security as PBG or FDR.
• Party Eligibility: Registered office in Ahmedabad or Gandhinagar; no liquidation or bankruptcy; upload proof of registration.
• Payment/Taxes: Price must include GST; payment terms aligned to GeM guidelines; no separate tax concessions.
• Sub-contracts/Assignment: Prohibition without prior written consent; joint liability remains with bidder.
• Penalties/Warranty: Not detailed; ensure compliance with delivery and maintenance obligations; obtain FDR for security deposit if awarded.
• Term Extension: Contract may be extended by up to six months by buyer.
• Site Responsibility: Bidder to inspect installation site and gather information independently.
• Documentation: Submit GST certificate, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations as applicable.