Indian Air Force DSLR / Compact / Handheld Camcorder Tender Bid in Bidar Karnataka IS0 9001 | 2026
Progress
Key Highlights
- • OEM authorization required for all bidders; submit Manufacturer Authorization Form with full OEM details
- • ISO 9001 certification mandatory for bidder or OEM; data sheets must align with offered model
- • Option clause permits +/- 50% quantity adjustment at contract award and during currency
- • Imported items require an in-country registered office for after-sales service; certificate required
- • Only supply of goods; no installation or services included; data sheet verification is critical
- • GST reimbursement based on actuals or lower quoted rate; purchaser not responsible for GST determination
- • Deliveries governed by extended delivery timelines if option clause is exercised; minimum 30-day baseline
- • Non-obsolescence requirement: offered models must have at least 5 years residual market life
Tender Overview
The Indian Air Force, Department of Military Affairs, seeks the supply of DSLR / Compact / Handheld Camcorder or Video Cameras in Bidar, Karnataka 585226. The scope covers the supply of goods only, with mandatory data sheets and ISO 9001 certification. OEM authorization and vendor integrity are required, with a potential to adjust quantities up to 50% of the bid quantity. Emphasis on non-obsolete models with at least five years of residual market life. GST considerations are per actuals, with a cap at the quoted rate. This tender prioritizes data-sheet consistency, post-sale support eligibility, and in-country OEM presence for after-sales service. Unique terms include a mandatory manufacturer authorization submission, and a strict obligation to upload product data sheets to corroborate technical parameters. The procurement aims to ensure timely delivery and compliance with standard QA processes.
Technical Specifications & Requirements
- Product category: DSLR / Compact / Handheld Camcorder or Video Cameras
- Scope: Supply of Goods only; no installation or services included
- Mandatory documents: Data Sheet alignment with offered model; OEM/Manufacturer Authorization; data verification against technical parameters
- Certifications: ISO 9001 certification for bidder or OEM; evidence required
- Compliance: Non-obsolete products with minimum 5 years residual market life; no end-of-life items
- OEM in-country support: For imported items, registered Indian office for after-sales service; certificate required
- Quantity and terms: Option clause allows up to 50% increase/decrease; delivery timelines extend with option exercise
- Payment/Taxes: GST as actuals or at the applicable lower rate; not the purchaser’s responsibility to determine
- Data integrity: Mismatch in technical parameters leads to bid rejection
Terms, Conditions & Eligibility
- EMD: Not specified in data; ensure bidder maintains sound financial standing (no liquidation or court receivership)
- Eligibility: ISO 9001 certification; OEM authorization; data sheets matching offered model
- Delivery: Supply-only contract; delivery schedule flexible via option clause (up to 50%); minimum delivery implications defined by extended period rules
- GST: Quoted GST rate subject to actual applicable rate; reimbursement as per actuals or lower of quoted rate
- Documentation: Upload bid data sheets, OEM authorization, and required certificates; non-upload results in rejection
- Compliance: Bidder should ensure products are not end-of-life before remaining market life; ensure non-obsolescence
- Warranty/Support: Post-sale service terms to be supported by OEM; in-country service support for imported items
- Penalties: Not specified in terms; compliance with delivery and data sheet accuracy remains critical
Key Specifications
-
Product category: DSLR / Compact / Handheld Camcorder or Video Cameras
-
Scope: Supply of Goods only; no service/installation
-
Standards: ISO 9001 certification required
-
Life cycle: Offered models must have at least 5 years residual market life
-
OEM: Authorized representation required for imported items; in-country service office certificate
-
Documentation: Upload Data Sheets matching the offered model
-
Delivery: Options for quantity adjustment up to 50%; delivery period adjustments as per terms
-
Tax: GST at actuals or lower rate; vendor bears GST responsibility
-
Verification: Any mismatch between data sheet and product can lead to bid rejection
Terms & Conditions
-
Non-liquidity and financial standing required of bidders
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ISO 9001 certification for bidder or OEM
-
Data Sheet alignment and OEM Authorization submission mandatory
Important Clauses
Payment Terms
GST reimbursement as actuals or lower applicable rate; payment terms not explicitly stated in data
Delivery Schedule
Option clause allows up to 50% quantity variation; delivery period adjusted accordingly with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; adherence to data sheet, delivery timelines, and certification compliance is critical
Bidder Eligibility
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No liquidation or court receivership; sound financial standing
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ISO 9001 certification (bidder or OEM)
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OEM authorization with Indian address and contact details
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
40 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Dslr / Compact / Handheld Camcorder Or Video Cameras (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bidar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bidar | Bidar | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9968369.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
PAN card of the bidder
ISO 9001 certificate (bidder or OEM)
OEM authorization / Manufacturer Authorization Form
Data Sheets for offered camcorder model
Evidence of non-liquidity and financial standing (no bankruptcy/court receivership)
Any relevant product compliance certificates
GST computation and applicable tax rates (GST invoice format)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the camcorder tender in Bidar Karnataka 2026?
Bidders must satisfy non-liquidity criteria, provide OEM authorization, ISO 9001 certification, and upload Data Sheets matching offered model. Include GST details, data-sheet verification, and ensure camcorders have at least 5 years residual market life. Delivery terms follow the 50% option clause and GST handling as per actuals.
What documents are required for IAF camcorder procurement in Bidar?
Required documents include GST certificate, PAN, ISO 9001, OEM Authorization Form, Data Sheets, financial statements, and evidence of non-liquidity. Ensure data sheets align with the offered model and OEM authorization covers Indian presence for after-sales support.
What are the technical specifications for camcorders in this tender?
No explicit technical specs are provided; bidders must rely on Data Sheets to demonstrate model features, ensure non-obsolescence with at least 5 years remaining life, and confirm ISO 9001 compliance and OEM authorization. Data-sheet consistency is essential for bid acceptance.
What is the accepted EMD or security deposit for this bid?
The tender data does not specify an EMD amount; bidders should prepare standard bid-security typically required by IAF tenders, and ensure financial standing beyond liquidation or bankruptcy, with data sheets and OEM authorization to support bid credibility.
How is GST handled for the IAF camcorder procurement in Bidar?
GST will be reimbursed based on actual rates or the lower of applicable quoted rates. The bidder bears GST calculation responsibility, and the purchaser will reimburse as per actuals within the quoted framework.
What is the delivery mechanism for the option clause in this bid?
The purchaser may increase or decrease the quantity up to 50% at contract placement and during currency. Delivery period extends proportionally; minimum extension is 30 days, and additional time scales with the original delivery duration as described.
What about after-sales support for imported camcorders in India?
Imported items require an Indian registered office of the OEM or authorized seller to provide after-sales service. A certificate confirming in-country service presence is mandatory with the bid.
Which organization is issuing the camcorder tender in Bidar 2026?
The tender is issued by the Indian Air Force, Department of Military Affairs, for Bidar, Karnataka, focusing on DSLR / Compact / Handheld Camcorder procurement with ISO 9001 compliance and OEM authorization requirements.