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GEM

Delhi University Procurement of 26 Item Scope Goods Supply, Installation, Testing & Commissioning North Delhi 2025

Bid Publish Date

31-Dec-2025, 5:47 pm

Bid End Date

21-Jan-2026, 6:00 pm

EMD

₹4,20,795

Value

₹2,10,39,684

Location

NORTH DELHI , DELHI

Progress

Issue31-Dec-2025, 5:47 pm
AwardPending
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Quantity

648

Category

Item1

Bid Type

Two Packet Bid

Categories 7

COMPUTER FURNITURE SOFA SCHOOL CHAIR AUDITORIUM CHAIR SCHOOL TABLE ELECTRONIC COMPUTATIONAL DEVICE AUDITORIUM

Tender Overview

The Government procurement opportunity is issued by the Delhi University under the Department of Higher Education for the Supply, Installation, Testing and Commissioning of Goods across 26 generic Item categories. The estimated contract value is ₹21,039,685 with an EMD of ₹420,795. Location is North Delhi, Delhi 110009. The scope includes procurement of items through bidders capable of OEM installation and post-installation support. The contract allows a quantity variation up to 25% during placement and currency, with delivery time calibrated to the original delivery period and extended as necessary. The bid emphasizes financial solidity and prior government-sector experience as core eligibility criteria.

Key differentiators include: mandatory OEM/Authorized Reseller involvement for installation and testing, and a turnover verification requirement over the last three financial years. The terms require bidders to meet the scope of supply including installation, testing, and commissioning, with option-based delivery extensions and a transparent risk/award framework. The tender is located in Delhi and targets suppliers with demonstrated government procurement experience and formal authorization from OEMs. This is a comprehensive package demanding coordination across 26 items, with emphasis on timely delivery and compliance with contract terms.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing and Commissioning of goods (26 items across Item1–Item26, per bid).
  • Delivery/extension mechanism: 25% quantity variation allowed at contract, with time extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period (minimum 30 days).
  • Installation responsibility: OEM or OEM-certified resources or OEM-authorized resellers must conduct installation, configuration, testing and training if applicable.
  • Experience & turnover: Bidder or OEM must have 3 years of regularly supplying similar products to Central/State Govt bodies; turnover evidence required for last 3 years.
  • Authorization: OEM authorization required for distributors; authorization form with supplier details to be included with bid.

Terms, Conditions & Eligibility

  • EMD: ₹420,795
  • Experience: Minimum 3 years of supplying similar category products to government bodies; include contracts proof.
  • Turnover: Average annual turnover for last 3 years as per audited statements or CA certificate.
  • Scope: Supply, Installation, Testing and Commissioning included in bid price.
  • Delivery & payment terms: Delivery period as per contract; payment terms to be as per purchase order (not fully specified in the excerpt).
  • Authorized channels: OEM authorization required for distributors/resellers; provide OEM details (name, address, email, phone).
  • Option clause: Purchaser may increase/decrease order quantity by up to 25% during contract and currency; delivery time adjusts accordingly.
  • Documentation: Upload required certificates, including GST, PAN, experience certificates, financials, and EMD details.

Key Specifications

  • Scope of supply includes Supply, Installation, Testing and Commissioning of Goods.

  • EMD amount: ₹420,795; Estimated contract value: ₹21,039,685.

  • Experience: Minimum 3 years in supplying similar government-category products; provide contract copies.

  • Installation: Performed by OEM or OEM-certified resource or OEM-authorized reseller.

  • Turnover: Last 3 years average turnover to be documented with audited statements or CA certificate.

Terms & Conditions

  • Option clause allows ±25% quantity change during contract and currency with proportional delivery period.

  • EMD amount and experience/turnover requirements must be met; bidders must upload supporting documents.

  • OEM authorization is mandatory for distributors; provide complete OEM/authorizer details in bid.

Important Clauses

Payment Terms

Not fully specified in excerpt; payment terms to be as per order; bidder to anticipate standard govt practice post-installation.

Delivery Schedule

Delivery period tied to original delivery order; extended time calculated if option clause exercised; minimum 30 days.

Penalties/Liquidated Damages

Not detailed in excerpt; standard government procurement LDs may apply for delayed delivery.

Bidder Eligibility

  • 3+ years of supplying similar government-category products to central/state bodies

  • Not under liquidation or receivership; provide undertaking

  • OEM authorization or presence of OEM-certified resource for installation

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Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Item1 Student Desk cum Chair 108 each [email protected] 60
2 Item2 HOD Table 1 metre [email protected] 60
3 Item3 Conference Room 18 seater Table 1 each [email protected] 60
4 Item4 Teacher Lab Table Back Unit 8 each [email protected] 60
5 Item5 Library Table 2400x1200 2 metre [email protected] 60
6 Item6 Teacher Lab Table 8 metre [email protected] 60
7 Item7 HOD Chair 1 metre [email protected] 60
8 Item8 HOD Visitor Chair 4 nos [email protected] 60
9 Item9 HOD Table Back Unit 2 nos [email protected] 60
10 Item10 Library Table 2400x600 2 nos [email protected] 60
11 Item11 Sofa 3 Seater 1 nos [email protected] 60
12 Item12 Seminar Room Desk cum Chair 112 nos [email protected] 60
13 Item13 Staff Workstation Table 1500x1500 2 each [email protected] 60
14 Item14 Sofa 2 Seater 3 metre [email protected] 60
15 Item15 Computer Table with Glass Screen 73 nos [email protected] 60
16 Item16 Teacher Chair 8 nos [email protected] 60
17 Item17 Student Lab Table 900x600 without Drawer 64 nos [email protected] 60
18 Item18 Teacher visitor Chair 16 nos [email protected] 60
19 Item19 Teacher Classroom Table 8 nos [email protected] 60
20 Item20 Conference Room High Back Chair 1 nos [email protected] 60
21 Item21 Conference Room Mid Back Chair 17 nos [email protected] 60
22 Item22 Auditorium Chair 60 nos [email protected] 60
23 Item23 Student Computer Lab Chair 113 nos [email protected] 60
24 Item24 Teacher Classroom Chair 8 nos [email protected] 60
25 Item25 Student Lab Locker Unit 9 nos [email protected] 60
26 Item26 Teacher Classroom Chair 16 nos [email protected] 60

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

9

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about DELHI tender market

How to bid in Delhi University procurement for 26 items in North Delhi?

Bidders must meet eligibility criteria including 3+ years of government-supply experience, provide OEM authorization, and submit EMD of ₹420,795 along with GST, PAN, turnover certificates, and contract copies for prior similar work. Ensure installation/commissioning responsibilities are clearly allocated to OEM or authorized reseller and comply with the option clause for quantity variation.

What documents are required for Delhi University tender submission 2025?

Submit GST certificate, PAN card, audited financial statements or CA certificate for turnover, experience certificates showing government contracts, OEM authorization/relationship details, EMD payment proof, and technical bid documents. Ensure all files are current and match the bid scope for supply, installation, testing, and commissioning.

What are the installation requirements for OEM-authorized suppliers in this bid?

Installation must be performed by the OEM or an OEM-certified resource or an OEM-authorized reseller. Include OEM authorization form with full contact details and confirm the resource’s ability to complete configuration, testing and any required training as per scope of supply.

What is the scope of supply for this Delhi University procurement?

Scope includes Supply, Installation, Testing and Commissioning of goods across 26 items. The bid price should cover all components, including any required training and post-installation support, with delivery terms adjustable under the 25% option clause.

What is the EMD amount and its purpose for the Delhi University tender?

The EMD is ₹420,795, serving as bid security to ensure seriousness and financial credibility. It is typically refunded after bid submission or adjusted against performance/contract per tender terms, subject to final award and compliance checks.

What are the key eligibility criteria for bidders in this procurement?

Key criteria include experience of 3+ years in government-supplied similar products, demonstrated turnover documentation for last 3 years, and OEM authorization for installation. Bidders must also demonstrate non-liquidation status and provide contract copies for prior year supply.

How does quantity variation affect delivery under this option clause?

The purchaser may increase or decrease quantity by up to 25% at contract time and during the currency. Additional delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, while maintaining contracted rates.

What are the payment terms likely to be in this Delhi University bid?

Payment terms are aligned to standard government practice after installation/completion. While exact terms are not specified, bidders should expect milestone-based payments tied to delivery, testing, and commissioning with supporting acceptance proofs and warranty alignment in the final order.