HQIDS Event Management Tender Department Of Military Affairs National 50% Scope Adjustment 2026
Bid Publish Date
31-Oct-2026, 11:52 am
Bid End Date
05-Nov-2026, 12:00 pm
Location
Progress
Tender Overview
Organization: HQIDS, Department of Military Affairs, seeking Event Management Service for ceremonies, receptions, and scope aligned to the stated requirements. Category covers national events across the buyer premise; no precise location provided. Tender emphasizes scope flexibility via a 50% option clause on quantity or duration, including lumpsum-based services with potential scope expansion up to 50% with consent. Absence of BOQ items indicates a broad engagement with per-event or per-scope deliverables rather than itemized quantities. This procurement centers on managing ceremonial events under a government department, with a focus on compliant coordination and execution of functions tied to the scope of work.
Technical Specifications & Requirements
- Category: Event, Seminar, Workshop, Exhibition or Expo Management Service (National); Ceremony and Reception support per scope of work.
- BOQ: Total Items: 0 (No itemized deliverables listed); no explicit product specs or technical performance metrics provided.
- EMD/Estimated Value: Not disclosed in tender data; no listed amounts.
- Delivery/Execution: 50% quantity/duration adjustment permitted at issuance and post-issuance; lumpsum contracts may extend scope by up to 50% with service provider consent.
- Other terms: Buyer Uploaded ATC documents referenced; tender appears to be scope-driven rather than product-driven, requiring robust event-management capabilities and compliance with government procurement practices.
Terms, Conditions & Eligibility
- EMD/Contract Variability: Option clause allows up to 50% change in contract quantity or duration; acceptance is mandatory once contract is issued.
- Delivery & Scope: Scope may be revised upward by up to 50% for lumpsum-based contracts with bidder consent.
- Documentation: ATC document integrated; no explicit qualification matrix provided in the visible data.
- BOQ & Specifications: No technical specifications or itemized deliverables published; bidders should anticipate broad event-management requirements and compliance with standard government procurement terms.
Key Specifications
-
Product/Service: Event management for ceremonies, receptions and scope of work as per requirement
-
Quantities: Not specified (no BOQ items; flexible per scope)
-
Estimated value: Not disclosed
-
Experience: Not explicitly defined in data; assume managerial event-execution capabilities
-
Quality/Compliance: Not specified; standard government procurement terms implied
Terms & Conditions
-
Option Clause allows 50% adjustment in quantity or duration at issue and post-issue
-
Lumpsum contracts may expand scope by up to 50% with bidder consent
-
ATC document uploaded; no explicit BOQ or detailed technical specs in data
Important Clauses
Payment Terms
Not disclosed in provided tender data; standard government payment terms may apply per contract
Delivery Schedule
Delivery timelines tied to scope of work; 50% variation window at contract issue and post-issue
Penalties/Liquidated Damages
Not specified in data; typical LLD/penalties may apply per contract if milestones missed
Bidder Eligibility
-
Experience in national-level event management or government ceremonial services
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Compliance with GST, PAN, and financial viability documentation
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Ability to manage scope-based contracts with flexible quantities/durations
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
749
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; CEREMONY, RECIEPTION AND AS PER SCOPE OF WORK; AS PER SCOPE OF WORK; AS PER REQUIREMENT; Buyer premise
Delivery Details
Delivery Locations
1
Delivery Cities
South Andaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South Andaman | South Andaman | - | - | 4 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10108168.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for past event management engagements
Financial statements or audited reports
EMD documents (if applicable) or evidence of bid security
Technical bid documents outlining event-management capabilities
OEM authorizations or partner agreements (if any)
ATC documents referenced in terms and conditions
Frequently Asked Questions
How to bid for HQIDS event management tender in 2026?
This tender requires bidders to demonstrate national-level event-management capabilities, provide GST and PAN details, and submit financial statements. The scope allows up to 50% variation in quantity or duration, with consent for any scope expansion in lumpsum contracts. Ensure ATC documents are reviewed and include past ceremonial event references.
What documents are required for government ceremony tender in 2026?
Submit GST certificate, PAN card, and experience certificates for similar ceremonies. Include financial statements, EMD/bid security if applicable, and technical bid detailing event-management capabilities. An ATC document is referenced in terms and conditions for bidder compliance.
What are the delivery terms for national level event management bidding?
Delivery terms hinge on the scope of work; a 50% variation is allowed at contract issue and post-issue. For lumpsum-based contracts, the scope may expand by up to 50% with bidder consent. Timelines align with per-event schedules defined in the scope of work.
What standards or certifications are required for event service tenders?
No specific technical standards are listed in the provided data. Vendors should demonstrate capability through past ceremonial event management experience and compliance with standard government procurement terms, including GST/PAN applicability, and financial stability verifications.
How is performance risk addressed in this HQIDS event tender?
Performance risk is mitigated by the option to adjust contract scope by up to 50%, contingent on consent. Although LLD specifics are not published, bidders should propose robust contingency plans and prior experience with government ceremonies to ensure reliability.
What is the scope of work for ceremony and reception services?
The tender specifies Ceremony, Reception, and scope of work per requirement without itemized BOQ. Bidders should present a comprehensive event-management plan covering logistics, coordination, guest handling, stage management, and compliance with government event norms.
Are there any penalties for delays in national event management tenders?
Penalties or liquidated damages are not detailed in the data. Prospective bidders should anticipate standard LD provisions and propose milestone-based payment linked to event readiness, with clear escalation and risk mitigation strategies in their technical bid.
What is the process to submit an ATC compliant bid for this tender?
Review the uploaded ATC document, ensure all required bidder details are aligned with government procurement norms, and attach the ATC-compliant technical bid. Include past ceremonial event management instances and ensure all mandatory documents are ready before submission.