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Indian Army Department Of Military Affairs Vehicle Spare Parts Tender 2026 - V BELT 1450MM, Side Window Rubber, Water Pump Repair Kit

Bid Publish Date

07-Jun-2026, 11:13 am

Bid End Date

01-Aug-2026, 9:00 am

Value

₹46,900

Location

AMBALA , HARYANA
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Progress

Issue07-Jun-2026, 11:13 am
Corrigendum25-Jul-2026
AwardPending
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Quantity

6

Category

V BELT 1450MM

Bid Type

Single Packet Bid

Key Highlights

  • • OEM installation/commissioning must be performed by OEM-certified personnel or OEM-authorised resellers
  • • Must have a Functional Service Centre in the State of each consignee's location for carry-in warranty
  • • Option clause allows quantity variation up to 25% during contract and extended delivery period calculations
  • • Mandatory service support infrastructure includes toll-free number and escalation matrix
  • • Financial credibility requires minimum turnover evidence via audited statements or CA certification
  • • Submission requires PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank

Categories 6

WATER COOLED ENGINE FIRE BREATHING APPARATUS DESERT COOLER JCB WATER PUMP WINDOW

Tender Overview

The opportunity is announced by the Indian Army (Department Of Military Affairs) for procurement of multiple vehicle spare parts, including V BELT 1450MM, SIDE WINDOW RUBBER RH/LH, FWD AND REVERSE DUMP RELAY HARNESS, MAIN HARNESS, and WATER PUMP REPAIR KIT. Estimated value is ₹46,900.00 with 6 BOQ items indicated (but specifics not listed). The tender requires OEM installation/commissioning by an OEM-certified resource or OEM-authorised reseller, and may include quantity adjustments up to 25%, with delivery extensions as per option clause. Region/location unspecified; delivery terms reference standard contract delivery from the last date of the original order. This notice emphasizes supplier capability, financial turnover, and post-sales support.

Technical Specifications & Requirements

  • Items: V BELT 1450MM, SIDE WINDOW RUBBER RH, SIDE WINDOW RUBBER LH, FWD AND REVERSE DUMP RELAY HARNESS, MAIN HARNESS, WATER PUMP REPAIR KIT
  • Installation/commissioning: to be carried out by OEM / OEM Certified resource or OEM authorised reseller
  • Service support: ensure functional Service Centre in the state of each consignee’s location for carry-in warranty; if not present, establish within 30 days of contract award
  • Support: dedicated toll-free service number and an escalation matrix for service
  • Financials: ₹46,900.00 estimated value; specific turnover criteria require audited statements or CA certificate; exact figure to be declared in bid document
  • EMD/PBG: not specified in data; bidders should prepare typical security as per bid document
  • Delivery/adjustments: option to increase quantity up to 25%; extended delivery period calculations apply

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in the provided data; bidders must refer to the bid document for exact value
  • Turnover: minimum average annual turnover for last 3 years to be stated in bid; evidence via audited balances or CA certificate
  • Installation: OEM/OEM-certified resource required for installation and testing
  • Service centers: must have/state-specific service center presence; else establishment within 30 days of award
  • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank) to accompany bid
  • Delivery terms: delivery period governed by option clause; extended periods apply with 30-day minimum
  • Warranty/Support: service terms require escalation matrix and toll-free support
  • BOQ: 6 items listed, but specific quantities not provided

Key Specifications

  • Items listed: V BELT 1450MM; SIDE WINDOW RUBBER RH/LH; FWD AND REVERSE DUMP RELAY HARNESS; MAIN HARNESS; WATER PUMP REPAIR KIT

  • Installation/commissioning by OEM-certified resource or OEM authorised reseller

  • Delivery flexibility: option clause permitting up to 25% quantity variation

  • Functional Service Centre requirement in consignee state; establishment within 30 days if absent

  • Dedicated toll-free service and escalation matrix for service support

  • Turnover evidence required for last 3 financial years

Terms & Conditions

  • Option clause may increase/decrease quantity up to 25% during contract and currency with corresponding delivery extensions

  • OEM/OEM-certified installation and training must be provided by authorised personnel

  • Functional service centers in consignee states are mandatory or must be established within 30 days

Important Clauses

Payment Terms

No explicit payment terms provided in data; bidders should consult bid document for advance/milestone payments and payment timeline

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended time when option clause exercised with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; standard procurement terms likely apply; verify in bid document

Bidder Eligibility

  • Demonstrated OEM installation capability or OEM-certified reseller credentials

  • Functional Service Centre presence or plan to establish within 30 days of award

  • Turnover evidence for last 3 financial years meeting bid document criteria

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

V BELT 1450MM , SIDE WINDOW RUBBER RH , SIDE WINDOW RUBBER LH , FWD AND REVERSE DUMP RELAY HARNESS , MAIN HARNESS , WATER PUMP REP KIT

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9433526.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 6 Items Sign in for GEM prices

#1

V BELT 1450MM

V BELT 1450MM FOR JCB

1 nos Delivery: 15 days
#2

SIDE WINDOW RUBBER RH

SIDE WINDOW RUBBER RH FOR JCB

1 nos Delivery: 15 days
#3

SIDE WINDOW RUBBER LH

SIDE WINDOW RUBBER LH FOR JCB

1 nos Delivery: 15 days
#4

FWD AND REVERSE DUMP RELAY HARNESS

FWD AND REVERSE DUMP RELAY HARNESS FOR JCB

1 nos Delivery: 15 days
#5

MAIN HARNESS

MAIN HARNESS FOR JCB

1 nos Delivery: 15 days
#6

WATER PUMP REP KIT

WATER PUMP REP KIT FOR JCB

1 nos Delivery: 15 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

OEM authorisation or OEM-certified reseller credentials

7

Evidence of functional Service Centre or plan to establish within 30 days of award

8

Details of service/toll-free support and escalation matrix

Corrigendum Updates

1 Update
#1

Update

25-Jul-2026

Extended Deadline

01-Aug-2026, 9:00 am

Opening Date

01-Aug-2026, 9:30 am

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Army vehicle spare parts tender in 2026 with OEM installation?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate, plus turnover proofs and OEM authorisations. Installation must be by OEM-certified personnel or authorised resellers. Ensure a functional service centre in the consignee state or confirm establishment within 30 days of award. Delivery as per option clause with potential 25% quantity variation.

What documents are required for the Indian Army parts tender submission 2026?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, turnover certificates for the last 3 years, OEM authorisation or reseller credentials, and evidence of a service centre or establishment plan. Attach service escalation matrix and toll-free support details.

What are the technical specifications for the V BELT 1450MM and related items?

The tender lists specific items: V BELT 1450MM, SIDE WINDOW RUBBER RH/LH, FWD and REVERSE DUMP RELAY HARNESS, MAIN HARNESS, and WATER PUMP REPAIR KIT. Installation must be by OEM-certified personnel. Precise dimensions or ISO/IS standards are not provided in the data; verify in the bid document.

When is the delivery period and how are extensions calculated for this tender?

Delivery starts from the last date of the original delivery order. If the option clause is exercised, the extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period.

What is the expected turnover evidence required for eligibility in this bid?

Bidders must provide audited balance sheets or CA/Cost Accountant certificates showing the average annual turnover for the last 3 financial years. If the company has fewer than 3 years, turnover will be calculated from the date of incorporation on completed financial years.

What service support requirements are mandated for this Army procurement in 2026?

A dedicated toll-free service number and an escalation matrix are required. If a service centre is not located in the consignee state, establish one within 30 days of award. Service centre availability is mandatory for carry-in warranty scenarios.

What are the OEM installation requirements for bids in this procurement?

Installation, commissioning, testing, and training must be conducted by OEM or OEM-certified resources or an OEM-authorised reseller. This ensures product compatibility and after-sales support across all delivered items.

What is the estimated contract value and item scope for this tender?

Estimated value is ₹46,900.00 with 6 listed BOQ items: V BELT 1450MM, SIDE WINDOW RUBBER RH/LH, FWD/REVERSE DUMP RELAY HARNESS, MAIN HARNESS, and WATER PUMP REPAIR KIT. Specific quantities are not disclosed in the data; confirm in the bid document.

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