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Indian Army Department of Military Affairs Tender Patiala Punjab Toughened Glass Enclosure, 3 Ton Tower AC, LED 75 Inch, Brick & Fluted Wall Work 2025

Bid Publish Date

03-Dec-2025, 6:01 pm

Bid End Date

25-Dec-2025, 10:00 am

EMD

₹15,741

Location

PATIALA , PUNJAB

Progress

Issue03-Dec-2025, 6:01 pm
AwardPending
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Quantity

3543

Category

Toughened black glass with aluminium frame and 1 door

Bid Type

Two Packet Bid

Categories 7

DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT BRICK LIGHTING WALL PANELING ALUMINIUM FRAME

Tender Overview

The procurement is led by the Indian Army under the Department of Military Affairs for a multi-works setup at Patiala, Punjab (postal code 140506). The scope combines a toughened black glass enclosure with aluminium frame and a 1-door configuration, a Tower AC 3 Ton with installation, a LED 75 inch display, and associated brick wall work, fluted wall paneling, complete lighting wiring and fans, flooring tiles, and ceiling work. The estimated quantity/value is not disclosed, but the award assumes a turnkey delivery including civil tasks. A key differentiator is the integration of HVAC installation with interior works; the option clause allows up to 25% quantity variation at contracted rates, extending the delivery window proportionally but with a minimum of to 30 days. This bid includes site readiness and on-site commissioning aligned to buyer delivery orders.

Technical Specifications & Requirements

  • EMD: ₹15,741 (as stated); mandatory submission or equivalent security per MSME provisions if exempted with proof.
  • Delivery & Installation: On-site execution at Patiala address; includes civil, electrical, and finishing tasks; vendor to manage cable laying, digging, and structural works.
  • Warranty & Acceptance: Minimum 1 year warranty on product/work; acceptance certificate required on firm letterhead; certificate confirming alignment with uploaded technical specifications.
  • Compliance: Bidders must submit a compliance sheet for the “Enclosing of Waiting Area of Dispensary”; non-compliance grounds disqualification.
  • Documentation: EMD/bid security declaration; MII certificate; OEM authorizations; technical bid with product conformity.
  • Inclusions: All services to make the system operational at buyer’s site; prices to cover installation, commissioning, and allied works.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during and after contract with proportionate delivery time adjustments.
  • Warranty: At least 1 year warranty; post-acceptance support to be provided by vendor.
  • Bid Compliance: Submit acceptance of all buyer-added terms on firm letterhead; supply certificate asserting product/work meets uploaded specifications.
  • PO Execution: Vendor to conduct civil, electrical, and all allied works; ensure routes and site restoration for any damages.
  • Documentation: GST registration, PAN, experience certificates, financial statements, EMD/bid security, OEM authorizations, technical compliance documents.
  • Delivery Terms: Delivery period linked to last delivery order date; extended period calculations include specified minimums.

Key Specifications

  • Product: Enclosed waiting area with toughened black glass and aluminium frame, 1-door design

  • HVAC: Tower AC 3 Ton with complete installation and commissioning

  • Display: LED 75 inch panel to be installed as specified

  • Construction: Brick wall work and fluted wall paneling

  • Finishes: Lighting wiring, fans, flooring tiles, and ceiling works included

Terms & Conditions

  • Option to vary contract quantity up to 25% with proportional delivery time

  • 1 year warranty on product and works; acceptance post-installation

  • Submit compliance for Enclosing of Waiting Area of Dispensary; mandatory

  • Vendor to handle all civil, electrical, and allied works; site restoration required

  • EMD ₹15,741; alternate proof acceptable for MSME exemptions

Important Clauses

Payment Terms

Payment terms not detailed; supplier to align with contract after delivery, installation, and acceptance; ensure submission of EMD/bid security and compliance certificates.

Delivery Schedule

Delivery window linked to last delivery order date; option clause permits up to 25% quantity change with minimum 30 days additional time; extended duration may be applied.

Penalties/Liquidated Damages

Not explicitly stated; implied via delivery time extension rules; ensure compliance with extended delivery periods and acceptance criteria.

Bidder Eligibility

  • Proven experience in turnkey interior fit-out including electrical and civil works

  • Ability to install and commission HVAC systems and large LED displays

  • Compliance with local procurement rules and security requirements for government procurement

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Toughened black glass with aluminium frame and 1 door Toughened black glass with aluminium frame and 1 door 366 sq ft atamjit_601 15
2 Tower AC 3 Ton with installation Tower AC 3 Ton with installation 1 nos atamjit_601 15
3 LED 75 Inch LED 75 Inch 1 nos atamjit_601 15
4 Brick Wall Work Brick Wall Work 570 sq ft atamjit_601 15
5 Fluted Wall Paneling Work Fluted Wall Paneling Work 1,108 sq ft atamjit_601 15
6 Lighting wiring and fans complete set up Lighting wiring and fans complete set up 1 job atamjit_601 15
7 Flooring Tile Work Flooring Tile Work 748 sq ft atamjit_601 15
8 Ceiling Work Ceiling Work 748 sq ft atamjit_601 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar turnkey interior and electrical works

4

Financial statements (last 2 years) or equivalent

5

Bid Security Declaration or EMD (₹15,741) or MSME exemption proof

6

Technical compliance certificates for equipment (Tower AC, LED display) and enclosures

7

OEM authorization/Allotment letters for third-party products

8

MII certificate (as per ATC)

9

Acceptance certificate on firm letterhead acknowledging Buyer Added terms

10

Compliance sheet for Enclosing of Waiting Area of Dispensary

11

Certificate declaring product/work meets uploaded specifications

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for toughened glass enclosure tender in Patiala Punjab 2025

Bidders must submit GST, PAN, experience proofs, and EMD ₹15,741 or MSME exemption proof. Include OEM authorizations, MII certificate, and compliance for the Waiting Area enclosure. Provide acceptance of Buyer Added terms on firm letterhead and meet the 1-year warranty requirement.

What documents are required for Indian Army interior works bid in Patiala

Submit GST registration, PAN, last 2 years financials, experience certificates for similar turnkey works, EMD or bid security declaration, OEM authorizations, MII certificate, and technical compliance certificates; include acceptance of all ATC terms on firm letterhead.

What standards and certifications are required for HVAC and electrical works

Ensure Tower AC installation complies with local electrical codes and vendor-supplied specifications; provide installation certificates, warranty details, and commissioning reports; include MII certificate and OEM warranties for units and components installed.

When is the delivery timeline and option quantity for this tender

Delivery schedule is tied to the last date of the original delivery order, with up to 25% quantity variation allowed; extended delivery time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days, and may be extended to the original period.

What is the minimum warranty required for submitted products and works

A minimum 1 year warranty on the product and workmanship is required; bidders must provide a warranty format on firm letterhead and acceptance certificates upon successful commissioning and handover.

How to prove compliance for the Enclosing of Waiting Area of Dispensary

Submit a compliance sheet specifically for the Enclosing of Waiting Area; failure to submit will result in disqualification. Include product conformity certificates indicating alignment with uploaded specifications.

What are the essential installation responsibilities of the vendor

Vendor must execute all civil, electrical, and allied works; lay cables, erect poles if needed, and restore site as required; ensure all routes and services function to buyer satisfaction with turnkey commissioning.

What is the EMD amount and acceptable forms of submission

EMD is ₹15,741; submit as a demand draft or online payment or provide bid security declaration if exempted with MSME proof; ensure it accompanies the technical bid and relevant compliance documents.

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