Contract Bidding Open For Procurement Services in TELANGANA

Tender Terms and Conditions: 1) E-Tenders are invited for supply of fresh flower arrangements & flower decoration during state functions & Horti. Dept. Shows / programmes, cabinet meetings, during the financial year 2026-2027 & 2027-2028 in the prescribed form duly signed only be considered. 2) The offers should reach on the last date and time prescribed. 3) Tender Schedule is not transferable. 4) Firms / Individuals / Agencies having a minimum experience of (3) years in supply of above items are eligible for participation. 5) The Firms/ Individuals/ Agencies should have a minimum turnover of Rs. 20.00 lakhs during the last preceding (3) years i.e. from 2023-24, 2024-25 & 2025-2026. (The relevant documents should be furnished). 6) Participation of tenders shall not confer any right to the tenderers to insist for work orders. 7) Failure of successful tenderer to comply with the requirements shall constitute sufficient grounds for annulment of the order and forfeiture of E.M.D. In such an event Department of Horticulture reserves the right to invite the next highest tenderer for negotiations and entrust the allotment. 8) Incomplete tender and conditional offers submitted shall be summarily rejected. 9) After opening of the bid offer, if it is found that the highest rate quoted is not satisfactory and not acceptable, the Department shall have the right to call for negotiations and fix up the rates of all above mentioned items, within the terms and conditions of tender. 10) The Successful bidder have to deposit / Security Deposit @ 10% of total tender amount by way of FDR of any nationalized bank in favour of Director of Horticulture, Government gardens within (7) days from the date of confirmation in full together with Agreement. Otherwise will forfeit the EMD and no correspondence shall be entertained. 11) EMD shall be paid online. Tenders without paying E.M.D shall be summarily rejected.

12. The successful bidder shall execute an agreement on a non-judicial stamp paper of Rs.100/- (Rupees One Hundred Only). 13) The EMD/Security Deposit of the successful bidder shall be retained and refunded only after satisfactory completion of Agreement period. 14) The E.M.D of unsuccessful bidder shall be refunded after finalization of the tender and execution of agreement by the successful bidder / bidders online only to the account of EMD paid. 15) It would be deemed that the bidder have made a complete and careful study of this tender document. 16) Information regarding litigation, expulsions and blacklisting if any shall be submitted with details and declaration should be submitted on the Rs.10/- non-judicial stamp paper. 17) Successful firm shall not assign or transfer his contract or any part of it to any other agency. 18) Any violation of the above terms and conditions will be seriously dealt with. 19) The Department is not responsible for the loss /theft damages due to any calamities. 20) The Department of Horticulture shall have the right to terminate the tender by giving (30) days notice in violation of any prescribed conditions and non-performance. 21) The successful bidders shall obtain the necessary permission if any from the statutory authorities etc., and shall pay the payable taxes to all the statutory authorities/bodies/public authorities under different enactments, etc, as applicable in GHMC/HMDA jurisdiction. 22) The tenderer should sign on each paper and affix the seal. 23) Supplier should submit delivery challans and other required documents within one week after delivery of products. 24) The successful bidder has to supply the required inputs to the destination or location indicated in the supply order by the competent authority in the jurisdiction of GHMC / HMDA

25. The purchase orders shall be placed by the concerned authority duly indicating the quantity place of supply and officer to whom to be supplied. 26) The bidders should submit the bills in duplicate to the Joint Director of Horticulture, Govt. Gardens together with delivery challan for arranging payment along with advanced stamped receipt. 27) The competent authority shall arrange payment after obtaining the necessary stock certification of the concerned officer i.e. Supervisor / Asst. Director Technical/ H.O duly following the procedure prescribed. 28) All the successful bidders should supply the material within (7) days from the date of orders as per the technical specifications approved for the purpose. 29) The rates quoted once by firm are valid up to 30-09-2028 or till completion of supply whichever is earlier with the condition that the undersigned shall have all the rights to continue or discontinue the tender agreement. The Department of Horticulture will not entertain any upward price revisions during the validity period of tender/agreement. 30) On placement and acceptance of purchase order, if the supplier dose not perform his obligation as per the order, such supplier will be black listed and Department of Horticulture reserves all rights to make alternative arrangements to procure them from any short listed source and the difference of cost paid, if any will be recovered from the defaulting supplier through appropriate action. 31) In the event of any supplies /material failing to confirm to the specifications of quality parameters, The Director of Horticulture have the right to reject them out rightly and the payment to the stocks liquidated shall be with held. 32) The quantity notified is only tentative and may increase or decrease as per the requirement. 33) The rate quoted should be inclusive of transportation to the site, (i.e. as per the purchase order) loading, un loading charges, taxes if any., within the limits GHMC/HMDA. 34) The Arbitrator for fulfilling the duties set forth in the arbitration clause shall be the Director of Horticulture, Hyderabad, and his decision shall be final and binding. The provisions of Indian Arbitration Act 1940 or any statutory amendment, modifications or re-enhancement thereof and the rules made there under and for the time being in force shall apply to the arbitration proceedings. In case of dispute if any, it shall be subject to the Jurisdiction of Courts at Hyderabad only. 35) The Director of Horticulture or his/her nominee reserves the right to accept, reject or cancel the tenders at any time without assigning any reasons thereof. 36) The decision of the Director of Horticulture will be final and binding to accept, reject and cancel the tender no further correspondence will be entertained. 37) The bidder should furnish Trade License of GHMC, Labour License and must enclosed evidence of Flower Shop License.

Show Procedure for Bid Submission