Hindustan Petroleum Corporation Ltd AFC Fan Modification Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
10-Oct-2026, 4:15 pm
Bid End Date
21-Oct-2026, 3:00 pm
Location
Progress
Key Highlights
- • AFC fan modification tender for HPCL Visakhapatnam
- • 25% quantity variation right during contract and currency
- • Supply-only scope with no on-site installation details
- • GST assessment by bidder; reimbursement as actuals or lower rate
- • ATC document governs additional terms and conditions
- • No BOQ items in current data; confirmation in ATC
- • Delivery period scales with quantity and original period; minimum 30 days
- • Location-specific procurement at Visakhapatnam, Andhra Pradesh
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for the modification of an AFC fan at the Visakhapatnam, Andhra Pradesh facility. The scope is strictly supply of goods with no on-site installation or services detailed. The tender allows bid quantities to be varied by up to 25%, either at the time of contract placement or during the contract term, at the original contract rates. Bidders should plan for potential extended delivery timelines linked to quantity variations, with a minimum extension of 30 days. GST considerations are noted—tenders advise bidders to determine GST impact independently. The absence of a BOQ implies itemization will be clarified in the ATC or subsequent amendments. The procurement context centers on equipment modification for AFC fan systems within HPCL’s Visakhapatnam operations, highlighting a flexible quantity approach and a supply-only deliverable.
Technical Specifications & Requirements
- Organization: Hindustan Petroleum Corporation Ltd (HPCL)
- Location: Visakhapatnam, Andhra Pradesh 530001
- Product/Service: Modification of AFC fan (supply of goods only)
- Delivery/Category: Supply-only; no installation details provided
- Option Clause: Quantity may increase/decrease by up to 25%; extended delivery period calculated per formula; minimum extension 30 days
- GST: Bidder to assess GST impact; HPCL reimbursement as per actuals or lower applicable rate
- ATC/BOQ: ATC document referenced; no BOQ items present in current data
- ATC/ATC Terms: Compliance with eventual ATC document; terms to be followed as viewable
- Estimated Value/EMD: Not specified in available data; values to be clarified in ATC
- Eligibility: Standard procurement norms; verify GST, supplier qualifications, and compliance requirements in ATC
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity by up to 25% during contract; delivery time scales with formula and minimum 30 days
- GST: Bidder responsible for GST; reimbursement as actuals or lower rate, subject to quoted GST
- Scope: Bid price includes all costs for supply of goods; no services
- ATC/Documentation: Review ATC document for additional conditions; ensure compliance with HPCL procurement norms
- BOQ: No BOQ items present; expect clarifications in ATC or amendments
Key Specifications
-
Product/service: AFC fan modification goods supply
-
Location: Visakhapatnam, Andhra Pradesh
-
Quantity: up to 25% variation allowed
-
Delivery: minimum 30 days extension for option quantity changes
-
GST: bidder to determine and HPCL reimburses per actuals or lower rate
-
BOQ: none currently; await ATC clarification
-
Standards/Brand: not specified in available data
Terms & Conditions
-
Option Clause permits ±25% quantity change during contract
-
Supply-only scope; no installation or services stated
-
GST responsibility with reimbursement terms per ATC
Important Clauses
Payment Terms
GST to be assessed by bidder; reimbursement as actuals or lower rate; payment terms to be defined in ATC
Delivery Schedule
Delivery period linked to quantity variations with minimum 30-day extension; schedule to be finalized with contract delivery order
Penalties/Liquidated Damages
Not specified in current data; penalties to be detailed in ATC
Bidder Eligibility
-
Evidence of prior AFC fan supply or modification experience
-
Valid GST registration and compliance with India GST norms
-
Financial capability to handle supply of goods; relevant turnover may be specified in ATC
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Modification of AFC fan
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
40
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| U V Satyanarayana Anirudh | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 3 | 40 | - |
Authority Records
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Documents 5
GeM-Bidding-9992313.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates in AFC fan modification or related equipment supply
Financial statements or bank statements as required by HPCL
EMD submission details (to be clarified in ATC)
Technical bid documents as per ATC
OEM authorization or authorized distributor certificates (if applicable)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL AFC fan modification tender in Visakhapatnam?
To bid, confirm HPCL's ATC terms, assess GST impact, prepare GST registration, PAN, and vendor experience certificates, and submit the supply-only bid for AFC fan modification at Visakhapatnam. Ensure knowledge of the 25% quantity variation and minimum 30-day extension rules.
What documents are required for HPCL AFC fan tender in Andhra Pradesh?
Submit GST certificate, PAN card, experience certificates for AFC fan projects, financial statements, and OEM authorizations if applicable. Include any ATC-specific technical bids and EMD submission details as clarified in the ATC document.
What is the delivery timeline for HPCL AFC fan modification bids?
Delivery timing depends on the extended period formula for increased quantity: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Final delivery schedule will be set in the contract delivery order.
What are the GST considerations for HPCL Visakhapatnam bids?
Bidders must determine GST applicability independently; HPCL will reimburse GST at actuals or the lower applicable rate, limited to the rate quoted by the bidder. Ensure GSTIN and proper invoicing per GST norms.
What is the scope of supply for this HPCL AFC fan tender?
Scope is strictly the supply of goods for AFC fan modification; no installation or on-site services are described in the current data. Verify any ATC clarifications for potential service components.
What rights does HPCL reserve regarding quantity changes?
HPCL may increase or decrease bid quantities up to 25% at contract placement and during the contract term at contracted rates. This requires adherence to the option clause and updated delivery timelines.