Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender SITAMARHI 2026 ISO 9001/14001/45001
Progress
Key Highlights
- • ISO certifications required: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018
- • MSME certificate submission mandatory
- • GST registration in Bihar and PAN card required
- • District-based registered office proof required
- • Vendor must self-transport and install items at buyer location with no extra transport cost
- • One-year maintenance affidavit on ₹100 stamp paper required
- • Quantity variation up to 25% during and after award
- • No explicit BOQ or estimated value; no tender ID mentioned in content
Tender Overview
The Rural Development Department (Bihar) invites bids for sanitary napkins vending machines and sanitary napkins incinerator machines with smoke control at SITAMARHI, BIHAR 843301. Estimated value and EMD are not specified. The procurement emphasizes compliance with ISO certifications and local regulatory requirements, including MSME status and district-level registered office. Bidders must be prepared to supply and install at the designated buyer location with their own transport and labor, and to cover one year of maintenance as evidenced by a ₹100 stamp affidavit. A 25% quantity variation is permitted during contract execution, with delivery timelines linked to the original delivery period, and potential extension rules described in the ATC terms.
Technical Specifications & Requirements
- No explicit technical specifications are provided. Relevant context includes: procurement of two product categories (Sanitary Napkins Vending Machines; Sanitary Napkins Incinerator Machine with Smoke Control Unit).
- Mandatory certifications and documents: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018; PAN Card; GST Registration (Bihar); MSME certificate; proof of registered office within the Buyer’s district; vendor must transport and install at the buyer location with no extra transport cost.
- Additional compliance: one-year maintenance affidavit on ₹100 stamp paper; district-level registered office address required in bid submission.
Terms, Conditions & Eligibility
- Quantity adjustment: Purchaser may increase/decrease up to 25% of bid/contract quantity.
- Delivery: delivery period starts from the last date of original order; extensions apply per option clause with minimum 30 days.
- Documentation: submit PAN, GST, MSME certificate, ISO certificates (ISO-9001:2015, ISO-14001:2015, ISO-45001:2018); proof of district-based registered office.
- Installation: supplier to transport and install at buyer location; no extra transport costs.
- Warranty/affiliates: mandatory maintenance affidavit on ₹100 stamp paper; no explicit warranty period stated.
Key Specifications
-
Product/service names: Sanitary Napkins Vending Machines; Sanitary Napkins Incinerator Machine with Smoke Control Unit
-
Standards: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018
-
Registration: GST Bihar, PAN card
-
MSME status required
-
Delivery/installation: supplier to transport and install at buyer location; no extra transport cost
-
Maintenance affidavit: ₹100 stamp paper
Terms & Conditions
-
EMD amount not specified in data; quantity variation up to 25%
-
Delivery period linked to original order date with potential extensions
-
Mandatory ISO, MSME, GST/PAN requirements and district office proof
Important Clauses
Payment Terms
Not explicitly stated in data; terms may follow standard government procurement practice
Delivery Schedule
Delivery period starts from the last date of original delivery order; option-based extension with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; typical tenders include LDs but details are absent here
Bidder Eligibility
-
Registered in Bihar with a district-based registered office proof
-
MSME status and ISO certifications compliant
-
GST registration in Bihar and PAN card available
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9872545.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
PAN card copy of proprietor/director
GST registration certificate (Bihar)
MSME certificate
ISO certificates: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018
Registered office address proof within Buyer district
Bidder's submission for transport and installation at buyer location (own cost)
One-year maintenance affidavit on ₹100 stamp paper
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machines tender in SITAMARHI Bihar
Bidders should ensure ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 compliance, provide PAN and Bihar GST, and MSME certificate. Submit district office proof and stamp affidavit for maintenance. Prepare transport and installation quotes, with conditional quantity variation up to 25% and outlined delivery terms.
What documents are required for Bihar Rural Development procurement
Required documents include PAN, Bihar GST registration, MSME certificate, ISO certificates, proof of district-based registered office, transport-and-installation commitment, and ₹100 stamp paper maintenance affidavit. Ensure all documents are current and reflect the exact organization name and address.
What standards must sanitary equipment meet for this Bihar tender
Tenders require ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 certifications. Vendors must attach valid certificates, ensure ongoing compliance, and demonstrate quality management, environmental management, and occupational health and safety practices as part of bid submission.
When is the delivery window and extension policy for this bid
Delivery begins from the last date of the original delivery order. Option clause allows up to 25% quantity changes; additional time is calculated as (increased quantity / original quantity) × original delivery period with a minimum of 30 days.
What is required for installation and who bears costs
Seller must transport and install items at the buyer location at no extra transport cost. This mandates supplier logistics planning, on-site services, and potential coordination with local authorities for SITAMARHI installation.
What are the key eligibility criteria for this Bihar bid
Eligible bidders must have district-based registered office proof, MSME status, and ISO certifications. Provide PAN, Bihar GST, and experience certificates. Demonstrate ability to supply and install at the designated site and furnish maintenance affidavit on ₹100 stamp paper.
What are the payment terms and penalties for non-performance
Explicit payment terms are not disclosed; typically payment follows government norms upon delivery acceptance. Penalty/LD details are not stated; bidders should seek clarity on payment milestones and LD rates during bid submission and pre-bid queries.