Cochin Shipyard Ltd Lube Oil for Propulsion & Dredge Pump Gear Box Tender Kerala 2026
Progress
Quantity
1260
Bid Type
Single Packet Bid
Categories
5
Tender Overview
Cochin Shipyard Ltd invites bids for lube oil for propulsion and dredge pump gear box with delivery to Cochin, Kerala. The bid allows quantity adjustments up to 25% during contract and currency extensions at contracted rates. Data sheets, OEM authorizations, and vendor startup documents are required. Product shelf life mandates a minimum of 2 years remaining at supply, with a usable balance date of 23.07.2026. Compliance with GST, PAN, and EFT mandates is essential, with data sheet alignment to offered specs. This procurement focuses on non-obsolete items with market life ≥2 years and installation/commissioning, if scoped, at the stated address. The tender emphasizes strict parameter matching between data sheets and actual product specifications. Unique clauses include risk-adjusted delivery timelines and QA verification at receipt.
- Organization: Cochin Shipyard Ltd
- Location: Kerala, India
- Category: Lube oil for Propulsion & Dredge Pump Gear Box
- Estimated value and precise quantities are not disclosed
- Unique differentiator: option quantity adjustments up to 25% during and after contract; enforceable data-sheet verification
Technical Specifications & Requirements
- Product category: Lube oil and associated gear box consumables for propulsion and dredge pump systems
- Data Sheet alignment is mandatory; mismatches may lead to bid rejection
- Shelf life must be minimum 2 years with usable balance at supply date
- GST compliance as per bidder’s applicable rate; actual GST paid subject to limits
- Manufacturer Authorization required where bidding through authorized distributors
- Non-toxic, health-safe materials; MSD may be requested for toxic substances
- Delivery and installation/commissioning to Cochin Shipyard Ltd, Perumanoor, Kochi 682015, Kerala
Terms, Conditions & Eligibility
- Option Clause: quantity may increase/decrease by up to 25%; delivery period adjustments follow a defined formula with a minimum of 30 days
- Delivery location: Cochin Shipyard Ltd, Perumanoor PO, Cochin 682015, Kerala
- GST liability: bidder to account for GST; reimbursement aligned to actuals or applicable rates
- Documents required with bid: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization; Data Sheet matching
- Shelf life requirement: minimum 2 years remaining at supply; usable balance date of 23.07.2026
- Vendor code creation documents: same as above; data sheet verification critical
- Product lifecycle: items must not be end-of-life within 2 years by OEM; non-obsolete criterion
- Data sheet verification: any mismatch triggers rejection; ensure alignment with offered products
- Payment terms: not specified; GST and supplier invoices will follow standard procurement terms
- Warranty/return: not specified; ensure compliance with Cochin Shipyard quality expectations
Key Specifications
-
- Product: Lube oil for propulsion & dredge pump gear box
-
- Shelf life: minimum 2 years remaining at supply; usable balance by 23.07.2026
-
- Data Sheet alignment: must match offered product specifications; mismatch may lead to rejection
-
- Tax/Compliance: GST as per bidder, with actuals reimbursement where applicable
-
- Authorization: OEM authorization if bidding via distributors
Terms & Conditions
-
Key Term 1: Quantity variation allowed up to 25% during/after contract
-
Key Term 2: Delivery location is Cochin Shipyard Ltd, Kerala
-
Key Term 3: Data Sheet verifications; non-obsolete requirement for at least 2 years shelf life
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or at applicable rates; no explicit advance or milestone terms provided
Delivery Schedule
Delivery to Cochin Shipyard Ltd; additional time proportional to quantity change with minimum 30 days
Penalties/Liquidated Damages
Not specified; implied adherence to delivery and data-sheet compliance; potential rejection for mismatches
Bidder Eligibility
-
3+ years in supplying marine lube oils or related gear-box components
-
Non-obsolete products with ≥2 years market life remaining
-
GST registration, PAN, and OEM authorization available
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lube oil for Propulsion & dredge Pump Gear box
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682015
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Eldhose Cherian | 682015,Cochin Shipyard Limited, Perumanoor, Kochi- 682304 | Ernakulam | Kerala | 682015 | 1260 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9628646.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by bank
Data Sheet of offered product(s)
Manufacturer Authorization/ OEM authorization document
Data Sheet alignment certificate (if required)
Any health/safety MSDS for toxic components (if applicable)
Corrigendum Updates
1 Update Update
Extended Deadline
24-Jul-2026, 11:00 am
Opening Date
24-Jul-2026, 11:30 am
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the lube oil tender in Kerala Cochin Shipyard?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet of offered products, and OEM authorization if bidding via distributor. Ensure data sheet matches offered specs and that products have at least 2 years shelf life remaining. The delivery address is Cochin Shipyard Ltd, Kerala.
What documents are required for Cochin Shipyard marine oil bid 2026?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, Data Sheet of offered lube oil, OEM authorization, and MSDS for any toxic components. Ensure vendor code creation data aligns with submitted documents and data sheets.
What are the shelf life requirements for lube oil in this tender?
Bidders must supply products with a minimum of 2 years remaining shelf life at the supply date, with a usable balance date not earlier than 23.07.2026. Non-obsolescence is mandatory per OEM guidance.
What is the delivery location for Cochin Shipyard oil supply?
Delivery and installation (if scope includes) must occur at Cochin Shipyard Ltd, Perumanoor PO, Cochin 682015, Kerala, with any commissioning managed as per contract terms.
How does the 25% option clause affect delivery timelines?
The purchaser may increase/decrease quantity by up to 25%. Delivery period adjusts by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended periods may apply as contract progresses.
What standards or data sheet alignment is required for acceptance?
The Data Sheet must precisely match offered product specifications; any unexplained mismatch risks bid rejection. Non-toxic chemical safety data may be required; ensure ISI/ISO or OEM standards if stated by the OEM.
Are there specific GST terms bidders should know for this tender?
GST is to be checked by bidders; the purchaser will reimburse actual GST or the applicable rate, whichever is lower, within prescribed tender limits. Bidder must calculate GST implications in bid price.
What is the procurement category for this Cochin Shipyard tender?
Category focuses on Lube oil for propulsion and dredge pump gear box systems. Emphasizes non-obsolescence, 2-year shelf life, and OEM authorization with data-sheet verification for acceptance.
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Documents 4
GeM-Bidding-9628646.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS