Procurement Opportunity: Custom Bid for Services - Refurbishment of Diode and Inverter Modules of M/s ABB make VFD installed in KHORDHA, ODISHA

Q1: How to participate in the Indian Oil Corporation Limited VFD refurbishment tender at Paradip?
To participate, bidders must register on the GeM platform, upload all supporting documents such as experience certificates, company registration, GST, and certifications as specified in the bid documents. The bid submission deadline is 26 July 2025, and technical compliance along with bid security must be maintained. Ensure your bid reflects your technical expertise and capability to refurbish ABB VFD modules within the stipulated period. For professional assistance with GeM registration and bid preparation, visit https://tenderai.in/services/gem-profile-registration. Review the detailed scope, technical specifications, and compliance requirements carefully to increase your chances of winning.

Q2: What are the eligibility requirements for bidding on the IOCL Paradip VFD refurbishment project?
Eligible bidders must demonstrate relevant experience in electrical system refurbishment, particularly in VFD or inverter modules. MSEs can avail purchase preferences if they meet the criteria and upload supporting documentation. The bidder should be an Indian service provider with an Indian certification standard compliance. Experience from reputed firms in similar projects, Indian Standards (IS) certifications, and safety compliance documentation are mandatory. Startups should submit certification proof and experience data during bid submission to qualify for preference policies. Ensure all required documents are uploaded before the bid deadline.

Q3: What technical standards must be followed for the refurbishment of ABB VFD modules?
The scope specifies adherence to all statutory and regulatory standards, including Indian Standards (IS) and international certifications where applicable. The refurbished modules must conform to manufacturer specifications, including safety, performance, and environmental compliance. The bidder must provide detailed technical specifications demonstrating compliance with the scope of work, SRM, and SLA requirements. The maintenance and testing procedures should ensure operational readiness and reliability of the systems at Paradip. Ensuring technical robustness aligns with the project’s success criteria and the buyer’s strict standards.

Q4: How can MSEs benefit from this government tender for electrical services?
MSEs participating in this tender can enjoy the purchase preference as per Government Policy for Micro and Small Enterprises (2012). To benefit, they must upload valid documents proving their status as MSEs and be the service provider of the offered repair services. If the MSE bid is within 15% of the L1 bid, a 100% order may be allocated to the MSE. This policy aims to promote MSME growth, improve market penetration, and enable smaller firms to participate in large-scale government projects. Keep your MSME registration and credential documents updated for eligibility validation.

Q5: What documents are mandatory for bid submission in the IOCL refurbishment tender?
Mandatory documents include your company registration certificate, GST registration, relevant experience certificates in electrical system refurbishment, Indian Standards certifications, bid security deposit, and technical compliance certificates. Upload all these through the GeM portal before the bid deadline of 26 July 2025. Missing any critical document may lead to disqualification. Prepare your documentation in advance by verifying all certifications and experience proof, ensuring they meet the bid scope and technical specifications.

Q6: What is the bidding process for the refurbishment of VFD modules at Paradip?
The process involves registering on the GeM portal, uploading required documentation, and submitting a technical and financial bid before the bid end date. The evaluation is based on total bid value, with technical compliance and experience playing a crucial role. The successful bidder must deliver the repair work within the stipulated 2-month period. Technical clarifications are allowed for 5 days during evaluation, ensuring transparency. The procurement emphasizes fair competition, with preference policies favoring MSEs and startups.

Q7: Are foreign certifications or international standards mandatory for this procurement?
No, foreign certifications are not explicitly required unless specified otherwise. The scope emphasizes compliance with Indian Standards (IS) and statutory norms. If your firm holds international certifications, they can support your bid but are not compulsory. The primary requirement is adherence to the technical specifications, safety, and environmental standards outlined by Indian regulations. For detailed standards applicable, refer to the technical specifications provided in the linked documents.

Q8: How does the government ensure transparency and fairness in this procurement process?
The process follows Government of India norms, with bid evaluations based on total value and technical compliance. Bidders must adhere strictly to the documented scope, certification requirements, and document upload procedures. The GeM portal enforces transparency through automated bid evaluation, random selection among L1 bidders if multiple qualifying bids exist, and strict adherence to procurement policies. Additionally, the process discourages unfair practices like bid splitting, brand restrictions, or physical document submission, ensuring a level playing field.

Q9: What are the key technical features required for the VFD refurbishment services?
Refurbishment services should include diagnostics, component replacement, calibration, compliance checks, and testing to ensure the VFD modules meet original manufacturer performance standards. The scope mandates adherence to ABB specifications, safety standards, and statutory regulations. Servicing must include inspection of diodes, inverters, and related electronic components, with documentation on the refurbishment process and test results. High-quality repair with genuine spare parts is critical for operational reliability at the Paradip facility.

Q10: Where can I get assistance for bid documentation and registration?
For expert support in bid documentation, technical compliance, and GeM portal registration, visit https://tenderai.in/services/gem-profile-registration. Our experienced team can help prepare your bid to meet all technical, statutory, and procedural requirements, increasing your chances of success in government procurement opportunities like this vital VFD refurbishment project.

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